The document discusses challenges in proactive work management for remote teams, highlighting symptoms like delays, virtual meeting fatigue, and interruptions that hamper productivity. It proposes solutions, including the use of asynchronous communication, S.M.A.R.T. criteria for task descriptions, and regular planning meetings to enhance efficiency. Emphasizing continuous improvement and documentation, it aims to reduce stress and boost team productivity.

1. Proactive work management
for remote teams

2. Symptoms
Delays and
unfulfilled
promises
Quickly
changing
priorities
Most tasks
are of the
highest
importance
Virtual
meeting
fatigue
Overtime

3. Why does this happen?
Immature
planning
Reactive work
organization
Lack of time

4. The 3 main time thieves

5. Doing too much at
the same time
Unplanned and
invisible tasks
Interruptions
The 3 main time thieves

6. The cost of interruptions
1st interruption
High productivity
2nd interruption
3rd interruption
Low productivity

7. The solution axes
Culture
Use asynchronous communications instead of direct one

8. Asynchronous communication instead of direct

9. The solution axes
Culture
Use asynchronous communications instead of direct
Continuous improvement - retrospectives

10. Continuous improvement - retrospectives
What worked? What should be improved? What will we do?

11. The solution axes
Rules
Culture
Tasks should be described using S.M.A.R.T. criteria
Use asynchronous communications instead of direct
Continuous improvement - retrospectives

12. S.M.A.R.T. criteria

13. S.M.A.R.T. criteria
Specific:

14. S.M.A.R.T. criteria
Measurable:

15. S.M.A.R.T. criteria
Accountable:

16. S.M.A.R.T. criteria
Realistic:

17. S.M.A.R.T. criteria
Time-based:

18. The solution axes
Rules
Culture
Tasks should be described using S.M.A.R.T. criteria
Use asynchronous communications instead of direct
Continuous improvement - retrospectives
All processes have to be documented

19. Documented processes

20. Documented processes

21. Documented processes

22. Documented processes

23. Documented processes

24. Documented processes

25. The solution axes
Rules
Culture
No working on tasks outside of the centralized list
Tasks should be described using S.M.A.R.T. criteria
Use asynchronous communications instead of direct
Continuous improvement - retrospectives
All processes have to be documented

26. The solution axes
Tools
Rules
Culture
No working on tasks outside of the centralized list
Tasks should be described using S.M.A.R.T. criteria
Use asynchronous communications instead of direct
Continuous improvement - retrospectives
All processes have to be documented
Regular prioritization and planning meetings

27. Regular prioritization and planning meetings
Prioritization
Planning
Execution
2-4 weeks
2-4 weeks
2-4 weeks

28. Regular prioritization and planning meetings
Execution (2-4 weeks) Execution (2-4 weeks)
Planning
Prioritization

29. The solution axes
Tools
Rules
Culture
Visual and centralized list of tasks
No working on tasks outside of the centralized list
Tasks should be described using S.M.A.R.T. criteria
Use asynchronous communications instead of direct
Continuous improvement - retrospectives
All processes have to be documented
Regular prioritization and planning meetings

30. Visual and centralized list of tasks

31. Visual and centralized list of tasks
PrioritetaiGreitas įvedimas Kasdienis progresas Sėkmė
DideliVidutiniaiMaži

32. Visual and centralized list of tasks

33. Situation

34. Reactive planning Proactive planning
Solution

35. The solution axes
Tools
Rules
Culture
Visual and centralized list of tasks
No working on tasks outside of the centralized list
Tasks should be described using S.M.A.R.T. criteria
Use asynchronous communications instead of direct
Continuous improvement - retrospectives
All processes have to be documented
Regular prioritization and planning meetings

36. Why should you change?
Less interferences in the daily work processes
Greater productivity
Less stress and fatigue for the team
Knowledge and procedures for future projects

37. Make Your Team The Champion!
Free demo https://teamhood.com/meetings
Get in touch hello@teamhood.com
Try it https://teamhood.com