The document discusses job descriptions and outlines their purpose. A job description defines the duties and responsibilities of a particular role. It is created through a thorough job analysis and should be brief and factual. The document then provides quantitative data on the time required to complete various attendance-related tasks before and after implementing a formal job description for an attendance role. Implementation of job descriptions reduced the time required for processes such as daily attendance reports, holiday setup, and new employee onboarding.

1. PRESENTATION ON
JOB DESCRIPTION
PreparedBy HumanResources
Department

2. PURPOSE JOB DESCRIPTION
The main purpose of any job description is to outline the main duties and responsibilities
that are involved in a particular job. Additional information is often requested in order that
one document can fulfil the needs of several processes, such as: recruitment and selection;
appraisal; job evaluation and training. Job descriptions should be based on a thorough job
analysis and should in themselves be as brief and factual as possible.
 Job Analysis.
 How to conduct job analysis.
 Results Analysis.
 Guidance on Writing Effective Job Descriptions.
 To Find-out Qualitative & Quantitative Job Description.
 To Enlist into KPI.
 Perform the job Properly.
 Improved Productivity.

5. QUALITATIVE JOB RESPONSIBLY
BEFORE JOB DESCRIPTION
(34% )
Attendance
Tracking
Attendance Process
i. Punch machine status check
6%
ii. Data collect from finger tech machine
6%
iii. Process the data
6%
iv. Punch Machine Problem
6%
Attendance Report (Manual)
After Job description
Download data from attendance
devices & process regularly.
TimeConsuming2hours(Per
Process)

6. QUALITATIVE JOB
RESPONSIBLY
BEFORE JOB RESPONSIBLY
(10%)
Process Daily
Attendance
Data & Check
i. Late check
3%
ii. Absent Check
3%
iii. Missing punch check
AFTER JOB RESPONSIBLY
Prepare Daily attendance report and
send to the concerned department
head.
TimeConsuming45
Minutes

7. QUANTITATIVE JOB RESPONSIBLY
BEFORE JOB RESPONSIBLY
(15%)
Daily Holiday
Input
i. Data collection from
5%
ii. Cross check data
5%
iii. Setup weekly holiday
5%
AFTER JOB RESPONSIBLY
Daily Holiday setup in Software.
PerHolidaysetuptime3
minutes

8. QUANTITATIVE JOB RESPONSIBLY
BEFORE JOB RESPONSIBLY
(12%)
Keep Track on Quit List
i. 10 days absent list collection
3%
ii. Job card ensure
3%
iii. Take signatories from HR/Admin
2%
iv. Mail send to IT
3%
AFTER JOB RESPONSIBLY
Prepare Daily quit list and send to the
concerned department for letter issue.
(18%)
Punch card +inactive
i. Finger tech. punch machine check by proxy
no.1%
ii. Identify on machine
1%
iii. Card Off
1%
TimeConsuming
45minutes
TimeConsuming
7minutes

9. QUANTITATIVE JOB RESPONSIBLY
BEFORE JOB RESPONSIBLY
(14%)
Absent Report
Prepare
i. Absenteeism check
5%
ii. Job card check
5%
iii. Print out
AFTER JOB RESPONSIBLY
Prepare Daily absent report and issue to
concern department.
TimeConsuming60
minutes

10. QUANTITATIVE JOB RESPONSIBLY
BEFORE JOB RESPONSIBLY
(15%)
Leave Entry
Process
i. Collect form from admin
8%
ii. Ensure entry on software
7%
AFTER JOB RESPONSIBLY
Entry Leave information into software.
(CL/SL/ML/EL) of specific section.

11. QUANTITATIVE JOB RESPONSIBLY
BEFORE JOB RESPONSIBLY
(20%)
Input Basic
Information
i. Picture scanning
5%
ii. Information entry
10%
iii. Check/correction
5%
AFTER JOB RESPONSIBLY
Daily new Employee information entry
with software.
TimeConsuming5minutes

12. QUALITATIVE JOB RESPONSIBLY
Generating Employee Salary
Sheet
i. Off day check
ii. OT check
iii. Missing punch ensures
iv. Leave check
v. Job card check
vi. Process salary
vii. Total manpower check with salary
sheet
viii. Correction / Check
ix. Print out /Pay slip
x. Auditing, Accounts procedure,
xi. integration with HR
Time Consume
1-7 Days

13. QUALITATIVE DESCRIPTION – HOW TO
QUANTIFY.
1- 7
days
100%
1- 8
days
90%
1-9
days
80%
9 days –Above
Needs
improvement
1- 6
days110%
Goo
d
Excellen
t
Average
Satisfactor
y
12345
70%