The document provides a summary of NTUST-ISA's activities and finances for 2012-2013. It outlines the responsibilities and activities of each division - Academic, Caring & Household, Inventory & Culture, Media & Relations, and Talent & Interest. Key activities included Mandarin courses, seminars, cultural performances, trips, sports events, and social gatherings. Finances showed total income of NTD 77,100 mainly from membership fees and performances, and expenses of NTD 43,534 across divisions for events and reimbursements. The report evaluates each activity and provides inputs to guide future work.

1. Accountability Report of
NTUST-ISA 2012-2013

2. “All for ISA, ISA for All”
BRING PEACE OF MIND
VALUE TO STAKEHOLDERS
R
E
S
P
E
C
T
F
U
N
Alumni
MemberExternal
Parties

3. Stan
PresidentIndie
Vice President 1
Anisa
Secretary
Rio
Treasurer 2
Vina
Treasurer 1
Elisa
Vice President 2
Board of Managements

4. Responsibilities:
• To facilitate all
member activities
related to academic
affairs.
Staffs:
Tri
Division Head
Neysa
Fera
Rieza
Argo

5. Activities Summary
7 8 9 10 11 12 1 2 3 4 5 6
1 Mandarin course OK
2 Seniors guidance and counseling OK
3 Public speaking seminar OK
4 Academic writing seminar OK
5 Information sharing of scholarship &
conferences
OK
6 NTUST-ISA Library Book OK
Status
ACADEMIC DIVISION
2012 2013
DIVISIONNo

6. Mandarin Course Fall 2012 and
Spring 2013
Strong Points:
The module contains a very good
material and there were two small
classes.
Weaknesses:
• The students keep on
decreasing.
• Three meetings were not
enough.
• The place was not convenient
enough. Should be in a class
room.
• Mandarin class should be start in
the early semester.

7. Seminar of Public Speaking
Strong Points:
Good speaker and materials.
Weaknesses:
• Time limit, so the speaker couldn’t cover all the materials
and there’s no time for question and answer.
Seminar of Academic Writing
Strength Points:
This event was being held smoothly and finish sooner than the schedule.
Weaknesses:
The duration length of searching speakers’ candidate is too short. Next time should
start it earlier.

8. NTUST-ISA Library
• It was not well informed. Information about available books is published on mailing
list, and NTUST-ISA Facebook. Yet it still not efficient enough for publication.
• Limited storage space.
Information Sharing of Scholarships and Conferences
Occasionally posted on mailing list or facebook
Seniors Guidance Fall 2012 and Spring 2013
• This activity went well and new students can get many information from seniors.
• There was a difficulty in finding seniors from some department which did not have
current Indonesian student

9. Inputs and Suggestions
• Mandarin Class
 Participant cash deposit system.
 Appreciation to the instructors.
• Academic Writing
The committee should try to contact the speaker
candidate as soon as possible, suggested 2
months before the event
• NTUST-ISA Library
Thus, the books especially textbooks could be
sold to the new students with friendly price to
reduce the inventory and at the same time to
provide cash for NTUST-ISA.

10. Responsibilities:
• To help new Indonesian
students of NTUST in
managing all the
requirements regarding
to their arrival in Taiwan.
• To help and facilitate all
problems of NTUST-ISA
members, subject to
household matters.
Pratiwi
Division Head
Dhika
Beatrice
Felita
Sylvia
Leon
Meilani
Staffs:

11. Activities Summary
7 8 9 10 11 12 1 2 3 4 5 6
1 Symphatic Action & Birthday Celebration OK
2 Picking up and registration assisting for new
students Fall 2012 and Spring 2013
OK
3 Welcome Party for Fall 2012 and Spring 2013 OK
4 Flea Market for Fall 2012 and Spring 2013 Ok
5 Satisfaction survey OK
6 Farewell Party in Fall 2012 and Spring 2013 OK
7 Assisting OIA in DIKTI's Bridging Program OK
8 Winter Break Fellowship unrealized
Status
CARING & HOUSEHOLD DIVISION
2012 2013
DIVISIONNo

12. Picking up and registration assisting for new
students Fall 2012 and Spring 2013
• Approaching via Facebook and make
schedule in detail via Google spreadsheet.
Welcome Party Fall 2012 and Spring 2013

13. Flea Market Fall 2012 and Spring 2013
Alternative solution for second hand things
from seniors who want to leave Taiwan
Farewell Party Spring 2012
and Fall 2013
Sympathy Action & Birthday Celebration
Need some innovation

14. Assisting OIA for DIKTI’s Bridging Program
Will be a regular events in the future
NTUST-ISA’s Membership Survey
The result and winner will be describe dlater
Winter Break Fellowship:
No right time. Everyone went off campus for their own holiday. And at that time
winter break was too short, suddenly we have to prepare for picking new students &
Welcome Party.
Maybe this kind of program good after final exam of Spring semester is finished.

15. Inputs & Suggestions for CH
• Add new agenda cooperate with talent & interest: ISA Trip (Fall 2013) and BBQ
Party (Spring)
• It will be a good way to break the ice within ISA’ers
• Prepare for future regular agenda: Assisting OIA in Bridging DIKTI program.

16. Responsibilities:
• To facilitate talent and
interest of members of
NTUST-ISA in
Indonesian culture.
• To manage the
performance and
promotion activities of
Indonesian culture,
either internal and
external of NTUST.
• To manage all
inventories of NTUST-
ISA.
Staffs:
Ayesha
Division Head
Nina
Bayu
Taufik
Stephanie

17. Activities Summary
7 8 9 10 11 12 1 2 3 4 5 6
1 Inventory Record & Control OK
2 Cultural Activities: OK
Indonesian Independence Celebration OK
International Conference on Industrial
Bioprocess
OK
Learn a New Dance: Plate Dance OK
AIA Welcome Party OK
Taipei International Travel Fair OK
Friendship Walk Soft Opening Taiwan OK
International Muslim Culture Exhibition OK
AIA Cultural Party Night OK
Asian Culture Day OK
2012 Higher Education Forum:
Internationalization in Taiwan’s
Universities
OK
Indonesia Year End Festive Season Fair
2012
OK
Nada Cinta di Kampung Halaman Event OK
3 Indonesian Culture Exhibition 2013 OK
4 School Exhibition (club & NTUST birthday) OK
5 Culture catalogue unrealized
Status
INVENTORY & CULTURE DIVISION
2012 2013
DIVISIONNo

18. 67th Indonesian Independence Day
Celebration (held by IETO)
School Club Exhibition 2012
Many NTUST students can consider NTUST-ISA as part of
NTUST as a media to make friends.
International Conference on
Industrial Bioprocess

19. AIA Welcome Party
Taipei International Travel Fair
Friendship Walk Soft Opening
Taiwan

20. International Muslim
Culture Exhibition
AIA Cultural Party Night
Asian Culture Day

21. 2012 Higher Education Forum:
Internationalization in Taiwan’s
Universities
Indonesia Year End Festive Season Fair 2012
Nada Cinta di Kampung Halaman Event

22. NTUST Anniversary Event
NTUST-ISA Culture Catalogue
• Inventory & Culture division focused more on answering the high amount of
performances invitations.
• A person that was assigned as the catalog designer, for some reasons can’t come back
to Taiwan during this period, so we can’t continue this project.
• Since the amounts of performances in this period somehow were more than enough,
this project was decided to be stopped.
Inventory Record & Control
Committees have been successfully recorded and managed all inventories on hand.
Every borrowing also has been recorded carefully.

23. Inputs & Suggestions for IC
• Suggestions for the I&C team member:
– Divide the job to the appropriate amount of people and people with high commitment is
in a great need.
– Choose 1 person to be a Person in charge (PIC) in each dance.
– Keep all the dances practice continuously with or without the performance request.
– Always try to regenerate the dancers and schedule the regular practices.
– Continue the making of NTUST-ISA culture catalog.
• Suggested activities to be an annual event:
– Participating at NTUST Anniversary and NTUST Welcoming New Student (Club exhibition).
– Participating at NTUST Welcoming New Student, AIA Welcoming New Student, and AISCT.
– Visitation to IOCA (practicing traditional dance together) and invite them to participate in
our annual event (ICE).
• Give special attention in:
– Managing people with full potential (dancers, make-up artist, etc.).
– Managing culture event (performance request) carefully.
– Managing culture inventory, pay attention with the items in and out, and the
maintenance.

24. Dimitri
Division Head
Responsibilities:
• To manage all matters
related to media and
information technology
(such as: website, social
media, publications and
documentation).
• To maintain the
relationship between
stakeholders of NTUST-ISA
members, both internal
and external parties, and
also for the alumni.
Staffs:
Yesi
Tandika
Shofy
Samsul Satriya

25. Activities Summary
7 8 9 10 11 12 1 2 3 4 5 6
1 Information sharing OK
Social media (FB, twitter, Mailist)
Web maintenance & update
2 Maintain relationship with external parties OK
Maintaining Relationship with IETO
Partnership with PPI Taiwan
Co-founded Indonesian Diaspora Network
Visitation to IOCA
3 Maintain relationship with alumni OK
Alumni database
Sharing Career and Working Experience
with Alumni 2013
4 Documentation & publication OK
Status
MEDIA & RELATIONS
2012 2013
DIVISIONNo

26. Information sharing via social media:
The increase of social media usage
among members of NTUST-ISA make our
committees not only sharing information
and communicating via mailing list, but
also via Facebook, Twitter, Youtube,
Slideshare, etc.
Indonesian version of NTUST’s website:
Unfortunately, the access delegated to NTUST-ISA is no longer functioning. It was confirmed with
OIA that there has been a new rule regarding the school’s site password usage and that the project
has been suspended.
NTUST-ISA’s website:
It was truly unfortunate to have the site ravaged by an accident during the development of NTUST-
ISA’s sub-site for Indonesian Culture Exhibition. We have been able to get the site back online, but
the outdated contents need to be replenished.

27. Maintain Relationship with External Parties:
IETO IDN Taiwan IOCA
Alumni Sharing:&Database
• The content was helpful for NTUST-ISA
members because gave many
information about professional
working experience and also research
assistant.
• Need more focus of attention on
alumni database.

28. Domain Extension:
So, as long as the mail is regularly
checked, there should not be any
problem with this activity in the future.
Group maintenance:
Ever since its establishment last year,
mailing list has been having some
trouble with the member addition and
group’s calendar. Unfortunately, until the
end of the year, there is no significant
response or reparation.
Hence, a new group has been prepared.
Internal trials with the staffs have also
been done. As soon as this new platform
has been communicated with the
members and approved, NTUST-ISA’s
group mailing list can safely migrate to it.

29. Inputs & Suggestions for MR
• Continue the development of new mailing list.
• Establish an officer-independent server setup to avoid constant server
movement.
• Build a cooperative relation with alumni, create more activities
with/for them.

30. Wira
Division Head
Responsibility:
• To facilitate talent and
interest of members of
NTUST-ISA (such as : sports,
music, photography,
travelling, etc)
Ester Muhyin
Ronny
Wega Naim
Ricky
Lukman
Adrian
Bondan
Rangga

31. Activities Summary
7 8 9 10 11 12 1 2 3 4 5 6
1 Regular Sports & Music Practice Sessions OK
2 Go Biking Fall 2012 OK
3 Chinese Taipei Open Badminton Competition OK
5 Sports Day Fall 2012 OK
4 NTUST-ISA Trip to Jiufen OK
NTUST-ISA Trip to Pingxi
6 Basketball game OK
Sports Day Spring 2013
7 Joining POP under name PPI Taiwan OK
8 Dragon Boat Festival OK
8 Futsal competition changed
9 Badminton competition changed
10 Photo hunting changed
11 NTUST-ISA T-shirt unrealized
TALENT & INTEREST DIVISION
Status
2012 2013
DIVISIONNo

32. Go Biking:
-Need more publication so that can
increase number of participants.
-Utilization of public bike service such U-
bike is recommended.
-Some alternative biking track and place
around Taiwan is also recommended to
try.
Chinese Taipei Open Badminton
Competition :
Need more publication so that can
increase number of participants.

33. Jiufen Trip:
- It went well, but because of heavy rain,
we cannot really enjoy the scenery at
Jinguashi.
- It is better if the accommodation can be
facilitated by NTUST-ISA.
Sports Day Fall:
The event went well, but after the
break, number of participants is
decrease. Next event should
anticipate this outcome.

34. Sports Day Spring:
-This activity is prepared to compensate
the unrealized futsal and badminton
competition activity.
-It went well, but it was raining, so
several outdoor activities were canceled.
Basketball Game:
-The game went well, but we need more
publication to increase the number of
participants.
Pingxi Trip:
-This activity is held to compensate the unrealized
photo hunting activity.
-It went well, but It is better if the accommodation
can be facilitated by NTUST-ISA.

35. Music Sharing
Dragon Boat Festival:
- Need more practices
POP Participation:
- Football: 2nd Winner
- Badminton: Silver medal
(Men Double and Mix Double)
- Table Tennis: Bronze Medal
(Men Double, Mix Double, and
Men Single)
- Chess: Silver

36. Inputs & Suggestions for TI
• Talent and Interest’s activities in NTUST-ISA most likely
about sports, but another type of activities is still needs
to be more encouraged.
• Some of activities (NTUST-ISA T-Shirt and Photo
hunting) cannot be realized in this period, maybe
because of less of interests from the participants and
committee so maybe in the next term it can be realized.
• Try to create activities which can makes all member of
NTUST-ISA could be participated in it, by pulling
demand from members.
• More publicity required to draw more attention from
the members of NTUST-ISA.

37. Collaboration Projects
with PPI Taiwan
• Friendship Walk with Herman Wenas
• PPI Taiwan Student Congress 2012

38. BUDGET & BALANCE

39. No. Description Division Amount (NTD)
1
Membership fee NTUST ISA Period Fall 2012 @ NTD 200 (131
people) 26,200
2
Membership fee NTUST ISA Period Spring 2013 @ NTD 200 (71
orang) 14,200
3 Grant from NTUST member in Fall 2012
100
Sub Total
40,500
4 Dance Performance at KDEI for Indonesia Independence Day
Inventory and
Culture
2,700
5 Dance Performance from IC 2011/2012
8,700
6 Performace at Travel Fair
5,178
7 Performace of IC Member
300
8 Performance at Asian Culture Day
5,074
9 Performance at Indonesia Year End Festive Fair 2012
1,680
10 Performance at Welcome Party AIA
200
11 Performance at Internal Conference
330
12 Contribution from participating at School Carnival
7,986
Sub Total
32,148
13 Flea Market Fall 2012
Caring and
Household
142
14 Flea Market Spring 2013
50
Sub Total
192
15 Contribution from participating at Dragon Boat festival
Others
1,500
16 Interview ISA
260
17 Contribution from participating at Friendship Walk
2,500
Sub Total
4,260
Total
77,100
Income
Can be seen that
Income are mainly from
Members and
Performances, that it
should enhance more
from members by
modifying the
membership fee.

40. Expenses
No. Description Division Amount (NTD)
1 Reimbursement for paper clips
Academic
56
2 Reimbursement for Seminar Public Speaking
5,489
3 Photocopy Material for Mandarin Course
88
Sub Total 5,633
4 Reimbursement School Club Exhibition
Inventory and
Culture
700
5 Reimbursement School Club Exhibition
110
6 Piring Dance (Coach and Accessorize)
873
7 Make up
1,590
8 Make up
391
9 Farewell for School Carnival committee
3,000
10 Reimbursement for accessorize
790
11 Papua Dance accessorize
172
Sub Total
7,626
12 Reimbursement for printing Welcome Party Fall 2012 brochure
Caring and
Household
275
13 Reimbursement for Welcome Party held in Fall 2012
10,924
14 Farewell Party held in Fall 2012
10,000
15 Pick-up new students of Spring 2013
500
16 Reimbursement for Welcome Party held in Spring 2013
9,281
Sub Total
30,980

41. Balance Sheet
Description Debits Credits Balance
Opening Balance 14,499
14,499
Total Income 77,100
91,599
Total Expenses 60,216
31,383
Current Balance
31,383
Account Receivable 1,300
32,683
Performance at Nada Cinta Kampung Halaman
1,300
Account Payable 21,268 11,415
Seminar Academic Writing
1,985
Budget for Farewell Party held in Spring 2013
13,500
The excess of budget of budget for Seminar
Sharing Alumni 783
Budget for Election of General Meeting of NTUST-
ISA 5,000
Projected Balance as per June 30th, 2013
11,415 NTD

42. Membership Survey
Result
GENERAL INFORMATION
• Survey date = 9 May – 1 June 2013
• Total Respondent = 41 persons
• Lucky respondent = first 5th respondent
– Nieko
– Bagus J. S
– Willy
– Alvaron P
– Alexander Yohan

43. I. Member’s Recoqnition
Does respondent know
about NTUST-ISA?
Yes
No
73%
27%
When respondent knows about
NTUST-ISA?
Before arrived
at Taiwan
After arrived
at Taiwan
32%
20%
7%
39%
2%
NTUST-ISA Background
Really know
Know
Few know
Neutral
Don’t know
There is a room to
improve the knowledge
level of NTUST-ISA’s
member by giving more
explanation in the
welcome party, or
updating more novelty
information in social
media or websites.
INSIGHTS:

44. II. Event (Programs) and advantage NTUST-ISA
14%
54%
27%
5%
External (Public) Relation NTUST
ISA
Very good
Good
Neutral
Don’t know
97%
3%
NTUST ISA's event
Know
Don’t know
13%
53%
30%
5%
Advantages of NTUST ISA's member
Vast/huge
A lot
Neutral
A few
61%
39%
Early exspectation
Have
Don’t have

45. 7%
37%
46%
5%
5%
Fulfillment of expectations
Huge/vast
A lot
Neutral
A few
Never
95%
5%
NTUST ISA’s event participation
Yes
No
27%
63%
10%
Event participation frequencies
< 3 times
3-10 times
>10 times

46. 73%
17%
10%
NTUST ISA’s
”sense of belonging”
Ya Tidak tahu Tidak
87.80
7.32
4.88
Feeling part of NTUST ISA
Yes Don’t know No
Respondent who feel that they as a part of NTUST ISA usually follow NTUST ISA activities
often and also feel that the activities give them many advantages.

47. • Member feel NTUST-ISA’s help when =
– Before arrived => Pick up services.
– After arrived => Event and friendship
• Generally respondent says that their early
expectations as member are they have good
information access about everything, gain their
knowledge abut environment, friendship, and
adaptation acceleration.
• Doesn’t have early expectation is doesn’t make they
don’t have sense of belonging, from the survey, even
they doesn’t have early expectation they still follow
NTUST-ISA event and also still have sense of belonging.
• Member update the information related with NTUST-
ISA mostly by social network and also from
friends, few people use milist to update their
information (but still several people use it).
INSIGHTS:

48. III. NTUST-ISA’s committee
95%
5%
NTUST ISA's committee
Know
Don’t know
8%
67%
25%
Committee services
Very good Good Neutral
With the achievement of expectations or the fulfillment of a member’s needed, the
respondent says that the committee was good in facilitating members.
There is a room to improve the committee services, such as defining the key
performance index (KPI) in the beginning of the year service, regularly updating the
evaluation report to members of NTUST-ISA, etc.
INSIGHTS:

49. • Successfully of NTUST ISA’s event/programs is one of parameter from the
respondent to have => sense of belonging/feeling, facilitated/feeling
helped/other feeling, there for every program should spread out well by
social net/media (include milist).
Conclusion from Survey

50. General Inputs
Introducing NTUST-ISA more deeply to
new members
Arranging more communal activities
Reviewing some regulations of NTUST-
ISA
Optimizing website and FTP
Encountering some potential challenges

51. TERIMA
KASIH