The document provides tips for group leaders organizing student trips through EF Tours. It recommends starting recruitment early by communicating with parents a year in advance. It encourages enrolling participants early for peace of mind and incentives. EF helps with recruitment materials like posters and brochures. It stresses the importance of being well organized with a detailed binder containing information like schedules, contacts, and emergency plans. Leaders should prepare travelers by discussing expectations, cultural differences, packing, and finances like travel insurance.

1. Pre-Departure What To Know Before You Go Susan McGann, Group Leader Pam Farmer, Group Leader

2. Recruiting: When Do We Start? Plan early and communicate Talk about it and ask others to talk about it Send letters to parents a year in advance Create a sense of urgency We always recruit!

3. Why and How Do We Encourage Participants to Enroll Early? Peace of mind that your trip is filled Choice of roommates EF incentives for early sign ups for travelers and you! Book Three Over Your Estimate

4. How Does EF Help Us Recruit? Great posters Colored brochures & itineraries User-friendly web site Fundraising ideas

5. A Group Leader’s Guide to a Well Prepared Trip Binder Trip Guide “ Groupitos” Sign out sheets Copies of everything Make up trivia questions and scavenger hunt Recordings of music from the host countries EF Blue Bag!

6. How Do We Stay Organized? Ours includes: THE BINDER! EF telephone numbers Tour guide contact information Educational information and city guides “ Groupito” lists Hotel and flight information Day by day itinerary Hotel copies of passport numbers Passport copies Rooming lists Emergency contact information and phone-chain chart Status reports Tip envelopes Trivia game and answers

8. How Do We Prepare Our Travelers and Set Expectations ? Meet with your group Trip Insurance??????? Tour and date changes; encourage flexibility Prepare for cultural differences Packing tips Arrange transportation Calling cards

10. Travelers Checks Activate the AAA cards before you leave the USA

14. Stay tuned for more tips for your On-Tour Experience!