Practical Magic: Capturing Institutional Knowledge
•
0 likes•191 views
The document discusses a law firm archive project to inventory and digitize its historical records and make them accessible online. Key goals were to capture institutional knowledge as partners retired, and provide resources for firm history and events. The collection contained photos, publications, correspondence, newsletters, and realia. The librarian used the library catalog to create records with photos and details to identify people and events. This allowed searchable access without adding staff. The project helped support administrative needs and shared the firm's legacy and development.
Recommended
More Related Content
Recently uploaded
Recently uploaded (20)
Featured
Featured (20)
Practical Magic: Capturing Institutional Knowledge
- 1. #AALL16 E2: Practical Magic: Capturing Institutional Knowledge July 18, 2016 Bess Reynolds
- 2. #AALL16 Incentive • 75th Anniversary of the firm in 2006 • Transfer of Archives from the marketing department to the library • As older partners retire it becomes more difficult to identify people in unmarked photos presented by Bess Reynolds
- 3. #AALL16 Why Maintain the Archives? • Admin requests for photos or articles about retiring partners • Admin requests for photos or articles about deceased partners • Firm anniversary events • Access to firm history for new attorneys and staff • Decisions to reform records retention policies mean that the firm archives may be the only source of a deep and rich history related to major firm clients • Allows digital access to valuable original correspondence and realia presented by Bess Reynolds
- 4. #AALL16 What is in the Collection? • Photographs from firm events • Books authored by Debevoise attorneys • Partner correspondence • Firm internal newsletters • Awards • Plaques • Programs from significant events • Realia • Audio & video tapes, DVDs • Staff picture books presented by Bess Reynolds
- 5. #AALL16 Challenge Inventory the archives and make them accessible firm-wide with no added staff presented by Bess Reynolds Solution Add archives records to library catalog using both • MARC for books and • Knowledge Builder, a proprietary component of our ILS, that allows free-form records
- 6. #AALL16presented by Bess Reynolds Sample Record Template for Archives
- 7. #AALL16 presented by Bess Reynolds Sample Knowledge Builder record in edit mode. Fields with magnifying glass are under authority control.
- 8. #AALL16 Examples of Records Transcripts of interviews with a founding partner on the history of the firm Photograph of partners negotiating the 1956 public offering of Ford Motor Company stock by the Ford Foundation Photograph of Francis Plimpton, founding partner, at a meeting of the United Nations Security Council Original letter by presented by Bess Reynolds
- 9. #AALL16presented by Bess Reynolds Sample Title List in the OPAC
- 10. #AALL16 Sample Record with Attached Photographs presented by Bess Reynolds
- 11. #AALL16presented by Bess Reynolds Individual Record in OPAC
- 12. #AALL16 Photograph of partners negotiating the 1956 public offering of Ford Motor Company stock by the Ford Foundation presented by Bess Reynolds
- 13. #AALL16presented by Bess Reynolds Some Non-traditional Items in the Collection
- 14. #AALL16presented by Bess Reynolds Souvenir of an Aircraft Financing Deal:
- 15. #AALL16presented by Bess Reynolds More Realia: Commemorative Bowl
- 16. #AALL16 presented by Bess Reynolds Unexpected Discovery: Letter from Alger Hiss
- 17. #AALL16 Project to Identify People in Photos