The document provides an overview of the SGA constitution and treasurer's handbook at Emmanuel College. It outlines the rules and procedures for requesting and allocating SGA funds. Key points include that all clubs can request funds, with the exception of CASE which receives a set percentage. The treasurer is responsible for financial transactions. Funds must be requested and used according to the guidelines. Special funding requests and reallocations require submitting forms in advance. Failure to follow events can result in frozen funds. [END SUMMARY]
The Libertarian Party of Indiana raised $40,000 in one day at their 1999 state convention by implementing a strategic fundraising plan. They set a goal of hiring an executive director months before the convention. At the convention, committee members gave testimonials and asked attendees to pledge monthly donations during breaks. Speakers emphasized the party's accomplishments with a director and goals for the future. By the end of the convention, over 100 attendees had pledged new or increased monthly donations totaling $40,000 per year. The executive director position was sustained for over a year through these pledged funds.
This webinar provided an overview of fiscal sponsorships through Communities Foundation of Oklahoma. It discussed the basics of fiscal sponsorship funds including types of funds and services provided. It covered paperwork requirements like fund agreements and payment requests. The webinar also reviewed fundraising guidelines, fund reporting, insurance considerations, irrevocable gifts, and in-kind donations. Attendees were able to ask questions during the approximately 45 minute presentation.
This document outlines the revised constitution and by-laws for Supreme Student Governments in secondary schools in the Philippines as ordered by DepEd. It details the objectives to strengthen and standardize student governments, and harness them as partners in education. It then outlines the 20 articles establishing the student government, including its name and location, principles, membership, students' rights and duties, powers and duties of the government, composition and elections, and duties of officers. It aims to provide structure and guidelines for secondary school student governments nationwide.
DepEd Order No. 47 s. 2014: CONSTITUTION AND BY - LAWS OF THE SUPREME PUPIL G...Jared Ram Juezan
DepEd Order No. 47 s. 2014: CONSTITUTION AND BY - LAWS OF THE SUPREME PUPIL GOVERNMENT AND SUPREME STUDENT GOVERNMENT IN ELEMENTARY AND SECONDARY SCHOOL
This document provides information for club and organization treasurers about financial processes at the university. It outlines the roles and responsibilities of the SGA Treasurer and club treasurers. It details how to request and track funding, submit financial paperwork, and plan events. Treasurers learn about budgeting, fundraising, contracts, transportation, and working with SGA and other offices for financial needs. The workshop aims to guide treasurers on proper financial management and accessing resources.
This document provides information and guidelines for student organizations (RSOs) at Odessa College regarding events, travel, fundraising, budgets, and other activities. It outlines the approval processes that must be followed, including submitting forms at least two weeks in advance for events, travel, fundraising, and other events. It also details policies around travel, finances, purchasing, and more. The goal is to ensure all RSO activities are properly planned and comply with college policies.
Completing an Allocation Request Form from UMBC SGA Finance BoardCraig Berger
The document provides guidance for student organizations on completing an allocation request form for funding from the Student Government Association (SGA) at UMBC. It outlines who can complete and present the form, funding restrictions, event location requirements, important deadlines, and details needed in the request like the budget and confirmation process. Students must review SGA funding policies and adhere to deadlines that vary based on the funding amount requested. The SGA Treasurer can assist with any questions about eligibility or policy requirements for the allocation requests.
This document outlines standard operating procedures and fiscal operations for student clubs at SUNY Old Westbury, including requirements for receiving student government association funding, factors considered during budget allocations, and procedures for disbursing funds. Clubs must meet criteria like being inclusive and submitting a budget application. The budget committee considers factors like ensuring neutral funding regardless of beliefs. Disbursement types include advances, cash advances, contracts, and invoices, and reimbursements require original receipts. Check requests must be submitted two weeks before an event and approved by club presidents and treasurers.
The Libertarian Party of Indiana raised $40,000 in one day at their 1999 state convention by implementing a strategic fundraising plan. They set a goal of hiring an executive director months before the convention. At the convention, committee members gave testimonials and asked attendees to pledge monthly donations during breaks. Speakers emphasized the party's accomplishments with a director and goals for the future. By the end of the convention, over 100 attendees had pledged new or increased monthly donations totaling $40,000 per year. The executive director position was sustained for over a year through these pledged funds.
This webinar provided an overview of fiscal sponsorships through Communities Foundation of Oklahoma. It discussed the basics of fiscal sponsorship funds including types of funds and services provided. It covered paperwork requirements like fund agreements and payment requests. The webinar also reviewed fundraising guidelines, fund reporting, insurance considerations, irrevocable gifts, and in-kind donations. Attendees were able to ask questions during the approximately 45 minute presentation.
This document outlines the revised constitution and by-laws for Supreme Student Governments in secondary schools in the Philippines as ordered by DepEd. It details the objectives to strengthen and standardize student governments, and harness them as partners in education. It then outlines the 20 articles establishing the student government, including its name and location, principles, membership, students' rights and duties, powers and duties of the government, composition and elections, and duties of officers. It aims to provide structure and guidelines for secondary school student governments nationwide.
DepEd Order No. 47 s. 2014: CONSTITUTION AND BY - LAWS OF THE SUPREME PUPIL G...Jared Ram Juezan
DepEd Order No. 47 s. 2014: CONSTITUTION AND BY - LAWS OF THE SUPREME PUPIL GOVERNMENT AND SUPREME STUDENT GOVERNMENT IN ELEMENTARY AND SECONDARY SCHOOL
This document provides information for club and organization treasurers about financial processes at the university. It outlines the roles and responsibilities of the SGA Treasurer and club treasurers. It details how to request and track funding, submit financial paperwork, and plan events. Treasurers learn about budgeting, fundraising, contracts, transportation, and working with SGA and other offices for financial needs. The workshop aims to guide treasurers on proper financial management and accessing resources.
This document provides information and guidelines for student organizations (RSOs) at Odessa College regarding events, travel, fundraising, budgets, and other activities. It outlines the approval processes that must be followed, including submitting forms at least two weeks in advance for events, travel, fundraising, and other events. It also details policies around travel, finances, purchasing, and more. The goal is to ensure all RSO activities are properly planned and comply with college policies.
Completing an Allocation Request Form from UMBC SGA Finance BoardCraig Berger
The document provides guidance for student organizations on completing an allocation request form for funding from the Student Government Association (SGA) at UMBC. It outlines who can complete and present the form, funding restrictions, event location requirements, important deadlines, and details needed in the request like the budget and confirmation process. Students must review SGA funding policies and adhere to deadlines that vary based on the funding amount requested. The SGA Treasurer can assist with any questions about eligibility or policy requirements for the allocation requests.
This document outlines standard operating procedures and fiscal operations for student clubs at SUNY Old Westbury, including requirements for receiving student government association funding, factors considered during budget allocations, and procedures for disbursing funds. Clubs must meet criteria like being inclusive and submitting a budget application. The budget committee considers factors like ensuring neutral funding regardless of beliefs. Disbursement types include advances, cash advances, contracts, and invoices, and reimbursements require original receipts. Check requests must be submitted two weeks before an event and approved by club presidents and treasurers.
The document discusses resources and timelines available to chapters from the national Nourish organization. It provides details on chapter coordinators, sample agendas, available documents and materials, project databases, finance systems, reimbursement processes, fundraising guidelines, and timelines for selecting projects and important organizational dates. The national office aims to provide flexible financial resources and partnerships to multiply chapters' effectiveness.
The Student Allocations Committee (SAC) provides funding to student organizations at Winthrop University. To be eligible for funding, organizations must be registered with the Office of Student Activities and have members attend a training. SAC will fund on-campus programs, speakers, equipment rentals, food, decorations, printing, security, banners, and community service supplies. It will also fund off-campus conferences, workshops, competitions, registration, lodging, airfare, mileage, and car rentals. Organizations must submit budget information, event details, and receipts to access allocated funds for purchases, checks, or reimbursements. SAC guidelines and funding request dates are provided.
The document provides information and guidelines for student organizations to receive funding from the Associated Students Finance and Business Committee at UCSB. Each quarter, undergraduate students pay a $186.04 fee to Associated Students, which supports student services and funds organizations. To receive funding, groups must attend workshops, submit budget proposals, and meet with the Finance and Business Committee. The committee evaluates requests based on criteria like diversity, goals, campus service, and fundraising efforts. The document outlines funding limitations, guidelines around sustainability, contracts, publicity, and using and reporting on allocated funds.
The document provides an overview of ABC (Activities Board at Columbia) which governs over 150 student groups at Columbia University. It details ABC's structure including its executive board and representatives, roles and responsibilities. It outlines the main processes ABC oversees like new group recognition, funding student groups, and reviewing event approval forms. Key deadlines are provided for funding applications and events. The document aims to inform student groups of ABC's goals to make the process easier and help groups develop and collaborate.
This document summarizes a treasurer workshop covering various financial processes for student groups at Seton Hall University. It outlines the five-step process for requesting funds from the Finance Committee, which includes submitting an event proposal, receiving approval and a form, presenting to the Finance Committee, and receiving a decision within 48 hours. It also describes the processes for cosponsorships, philanthropic funds through the GDS Fund, and reviewing budget sheets. The document answers previous questions and provides contact information for the SGA Treasurer and her office hours.
This document discusses best practices for building and optimizing monthly giving programs. It provides tips on acquiring, retaining, and engaging monthly donors through targeted messaging, personalized experiences, and automatic payment updates. Metrics for measuring program success include the average donation amount, donor retention rates over time, and revenues generated from monthly giving.
Student Organization Orientation and Training webhostingguy
This document provides an overview of the Student Organization Orientation and Training (SOOT) workshop. It outlines the goals of SOOT which are to help student leaders understand how to be successful and answer their questions about organizations, finances, and event planning. It provides information about recognition, finances including SAFAC funding, event planning, and resources for student organizations. The document encourages students to ask questions and directs them to the Office of Campus Activities website for more information.
This document outlines the procedure for groups at TCC to propose and receive approval for fundraiser events. It involves:
1) The group seeking initial approval from the responsible board like the youth group approval from the RE board.
2) The responsible board forwarding the request to the Finance Committee.
3) The Finance Committee reviews and makes a recommendation to the Board of Ministries, confirming the event does not pose financial risks or interfere with other events.
4) The Board of Ministries makes a determination based on outreach, image, and church goals and will provide a written response for contrary decisions.
It also provides special considerations for commercial fundraisers, noting they should supplement rather than be
This document provides guidance to local chapters on establishing scholarship programs for mentees. It discusses TeamMates Central Office scholarships awarded from 2006-present. Local chapters are encouraged to create scholarship handbooks, which provide details on scholarship committees, eligibility guidelines, applications, scoring rubrics, and payment procedures. Chapters can fund scholarships through annual operating budgets, special fundraising campaigns, and endowments managed by the TeamMates Foundation. Donor stewardship tactics are also presented to recognize scholarship donors and sustain funding.
The document outlines a points system being implemented by Delta Zeta Kappa Psi to encourage chapter participation and involvement. Members earn points for attending events each month and must attain 70% of the monthly points to avoid a standards board hearing. Rewards include gift cards for the member with the most points each month and semester. Excuses for missed events must be submitted in advance and are only accepted for serious illness, academic conflicts, family emergencies or special circumstances approved by the executive board. Missing any recruitment events will result in a standards hearing.
This document provides an overview of key elements for sound financial management of non-profits. It discusses the importance of having a strong budget process, timely management reports, strong internal controls, consistent documentation, and conducting self-assessments. Specific tools and processes are presented for each element, such as how to build budgets, examples of monthly reports, internal control policies around segregation of duties and restricted funds, sample documentation forms, and steps for self-evaluation. The overall message is that being faithful in implementing these financial fundamentals daily will help non-profits achieve their missions and access more resources.
This document provides guidance on fundraising, cash handling, and food sales for clubs. It outlines policies that clubs must follow regarding handling cash from fundraising activities, such as counting cash with two people and depositing funds daily. It discusses options for fundraising, including food sales, drawings, and corporate sponsorships. It emphasizes the importance of integrity in financial activities and following cash handling procedures to avoid lost funds or legal issues.
District Cabinet Treasurer of Lions clubs International PPT from Lion Narsim...lionnarsimharajumjf
This document provides guidance and information for a Lion who has been designated as the District Cabinet Treasurer. It outlines the responsibilities and objectives of the role, which include maintaining the district's financial records, collecting dues from clubs, and working closely with the District Governor. It discusses communicating with club officers, the dues structure, using MyLCI, preparing budgets and reports, and addressing challenges of the position. The treasurer is the chief financial officer of the district and must ensure clubs remain in good standing by paying dues on time.
The document outlines the bylaws for clubs and organizations at SUNY Old Westbury regarding requirements for club officers, events, meetings, finances, and communications. Key points include:
- All club officers must complete trainings offered by the SGA and use the official club email account.
- Clubs must submit program reports and meeting minutes on time, and host a minimum of 4 programs per semester.
- Club officers must maintain a 2.5 GPA and clear judicial standing.
- Clubs that miss COCO meetings will face penalties including probation or frozen budgets.
This document provides an overview and outline of training for student organization presidents at Ohio State University for the 2012-2013 school year. It covers topics like registration and funding, the roles and responsibilities of the president, and resources for student organizations. Presidents are trained on completing registration requirements, managing budgets, setting goals, resolving conflicts, and preparing future leaders. The training also reviews registration windows, statuses, funding opportunities, and the role of advisors in supporting student organizations.
The document summarizes a boot camp for Small Business Development Center (SBDC) directors to review financial procedures and prepare for the upcoming year. It covers reviewing the previous year's invoices and performance, financial examinations, funding sources, time and effort reporting, and drills on budget revisions and quarterly reimbursements. The boot camp aims to ensure compliance with accounting rules and help directors properly manage finances and complete required paperwork for reimbursements and reporting.
The document discusses resources and timelines available to chapters from the national Nourish organization. It provides details on chapter coordinators, sample agendas, available documents and materials, project databases, finance systems, reimbursement processes, fundraising guidelines, and timelines for selecting projects and important organizational dates. The national office aims to provide flexible financial resources and partnerships to multiply chapters' effectiveness.
The Student Allocations Committee (SAC) provides funding to student organizations at Winthrop University. To be eligible for funding, organizations must be registered with the Office of Student Activities and have members attend a training. SAC will fund on-campus programs, speakers, equipment rentals, food, decorations, printing, security, banners, and community service supplies. It will also fund off-campus conferences, workshops, competitions, registration, lodging, airfare, mileage, and car rentals. Organizations must submit budget information, event details, and receipts to access allocated funds for purchases, checks, or reimbursements. SAC guidelines and funding request dates are provided.
The document provides information and guidelines for student organizations to receive funding from the Associated Students Finance and Business Committee at UCSB. Each quarter, undergraduate students pay a $186.04 fee to Associated Students, which supports student services and funds organizations. To receive funding, groups must attend workshops, submit budget proposals, and meet with the Finance and Business Committee. The committee evaluates requests based on criteria like diversity, goals, campus service, and fundraising efforts. The document outlines funding limitations, guidelines around sustainability, contracts, publicity, and using and reporting on allocated funds.
The document provides an overview of ABC (Activities Board at Columbia) which governs over 150 student groups at Columbia University. It details ABC's structure including its executive board and representatives, roles and responsibilities. It outlines the main processes ABC oversees like new group recognition, funding student groups, and reviewing event approval forms. Key deadlines are provided for funding applications and events. The document aims to inform student groups of ABC's goals to make the process easier and help groups develop and collaborate.
This document summarizes a treasurer workshop covering various financial processes for student groups at Seton Hall University. It outlines the five-step process for requesting funds from the Finance Committee, which includes submitting an event proposal, receiving approval and a form, presenting to the Finance Committee, and receiving a decision within 48 hours. It also describes the processes for cosponsorships, philanthropic funds through the GDS Fund, and reviewing budget sheets. The document answers previous questions and provides contact information for the SGA Treasurer and her office hours.
This document discusses best practices for building and optimizing monthly giving programs. It provides tips on acquiring, retaining, and engaging monthly donors through targeted messaging, personalized experiences, and automatic payment updates. Metrics for measuring program success include the average donation amount, donor retention rates over time, and revenues generated from monthly giving.
Student Organization Orientation and Training webhostingguy
This document provides an overview of the Student Organization Orientation and Training (SOOT) workshop. It outlines the goals of SOOT which are to help student leaders understand how to be successful and answer their questions about organizations, finances, and event planning. It provides information about recognition, finances including SAFAC funding, event planning, and resources for student organizations. The document encourages students to ask questions and directs them to the Office of Campus Activities website for more information.
This document outlines the procedure for groups at TCC to propose and receive approval for fundraiser events. It involves:
1) The group seeking initial approval from the responsible board like the youth group approval from the RE board.
2) The responsible board forwarding the request to the Finance Committee.
3) The Finance Committee reviews and makes a recommendation to the Board of Ministries, confirming the event does not pose financial risks or interfere with other events.
4) The Board of Ministries makes a determination based on outreach, image, and church goals and will provide a written response for contrary decisions.
It also provides special considerations for commercial fundraisers, noting they should supplement rather than be
This document provides guidance to local chapters on establishing scholarship programs for mentees. It discusses TeamMates Central Office scholarships awarded from 2006-present. Local chapters are encouraged to create scholarship handbooks, which provide details on scholarship committees, eligibility guidelines, applications, scoring rubrics, and payment procedures. Chapters can fund scholarships through annual operating budgets, special fundraising campaigns, and endowments managed by the TeamMates Foundation. Donor stewardship tactics are also presented to recognize scholarship donors and sustain funding.
The document outlines a points system being implemented by Delta Zeta Kappa Psi to encourage chapter participation and involvement. Members earn points for attending events each month and must attain 70% of the monthly points to avoid a standards board hearing. Rewards include gift cards for the member with the most points each month and semester. Excuses for missed events must be submitted in advance and are only accepted for serious illness, academic conflicts, family emergencies or special circumstances approved by the executive board. Missing any recruitment events will result in a standards hearing.
This document provides an overview of key elements for sound financial management of non-profits. It discusses the importance of having a strong budget process, timely management reports, strong internal controls, consistent documentation, and conducting self-assessments. Specific tools and processes are presented for each element, such as how to build budgets, examples of monthly reports, internal control policies around segregation of duties and restricted funds, sample documentation forms, and steps for self-evaluation. The overall message is that being faithful in implementing these financial fundamentals daily will help non-profits achieve their missions and access more resources.
This document provides guidance on fundraising, cash handling, and food sales for clubs. It outlines policies that clubs must follow regarding handling cash from fundraising activities, such as counting cash with two people and depositing funds daily. It discusses options for fundraising, including food sales, drawings, and corporate sponsorships. It emphasizes the importance of integrity in financial activities and following cash handling procedures to avoid lost funds or legal issues.
District Cabinet Treasurer of Lions clubs International PPT from Lion Narsim...lionnarsimharajumjf
This document provides guidance and information for a Lion who has been designated as the District Cabinet Treasurer. It outlines the responsibilities and objectives of the role, which include maintaining the district's financial records, collecting dues from clubs, and working closely with the District Governor. It discusses communicating with club officers, the dues structure, using MyLCI, preparing budgets and reports, and addressing challenges of the position. The treasurer is the chief financial officer of the district and must ensure clubs remain in good standing by paying dues on time.
The document outlines the bylaws for clubs and organizations at SUNY Old Westbury regarding requirements for club officers, events, meetings, finances, and communications. Key points include:
- All club officers must complete trainings offered by the SGA and use the official club email account.
- Clubs must submit program reports and meeting minutes on time, and host a minimum of 4 programs per semester.
- Club officers must maintain a 2.5 GPA and clear judicial standing.
- Clubs that miss COCO meetings will face penalties including probation or frozen budgets.
This document provides an overview and outline of training for student organization presidents at Ohio State University for the 2012-2013 school year. It covers topics like registration and funding, the roles and responsibilities of the president, and resources for student organizations. Presidents are trained on completing registration requirements, managing budgets, setting goals, resolving conflicts, and preparing future leaders. The training also reviews registration windows, statuses, funding opportunities, and the role of advisors in supporting student organizations.
The document summarizes a boot camp for Small Business Development Center (SBDC) directors to review financial procedures and prepare for the upcoming year. It covers reviewing the previous year's invoices and performance, financial examinations, funding sources, time and effort reporting, and drills on budget revisions and quarterly reimbursements. The boot camp aims to ensure compliance with accounting rules and help directors properly manage finances and complete required paperwork for reimbursements and reporting.
3. General Facts About the SGA
Constitution
• SGA Funds come from the Student Activities Fee
• All recognized clubs/organizations (except CASE)
can request funds
• Finance Committee only makes
recommendations, all final decisions are voted on by
the SGA Senate
4. The Treasurer is the only member of an
organization who is authorized to conduct any
financial transactions. In case of a vacancy of
club Treasurer, any executive board member
may conduct financial transactions.
5. All financial transactions and requests from
clubs must be in accordance with the rules and
regulations outlined in the Treasurer’s
Handbook. Any financial transaction not
following these regulations will be deemed void
by the Executive Director of Finance.
6. Where Can I Find These SGA
Documents?
http://emmanuelcollegesga.com
• Constitution
• Treasurer’s Handbook
7. Allocation Of Funds
• Allocation of all funds for the next academic semester shall be proposed
at the end of each academic semester by the Finance Committee and
approved by a 2/3 vote of the SGA.
• Clubs may request funding only for annual signature events and two
additional events during the course of the semester. All other events
must be requested via special funding request during the semester in
which the event will be hosted.
• The only exception is Campus Activities and Student Events (C.A.S.E)
which will automatically receive 23% of the total allotted budget from
the student activities fee each semester plus or minus 2% for every 5%
increase or decrease in the student activities fee.
8. Special Funding (According to the Constitution)
The Following guidelines are to be followed when planning
a special event. A special event is defined as a conference, a
workshop, start up funds for new organizations, or a unique
campus program. If the organization is planning a special
event, they are required to meet with their program
advisor to discuss plans for the program organization.
CASE is not allowed to special fund.
9. Funding for special events and conferences may
be obtained through petitioning the Finance
Committee. (Using the Special Funding Request
Form)
10. If a club wishes to receive funding for an event that
they have not budgeted for and have insufficient funds
in their current budget, they must submit a Special
Funding request and follow this procedure:
1. Submit a detailed request to the SGA via e-mail at least two weeks prior to
the event at a date and time set by the SGA Treasurer
2. The Finance Committee will then e-mail the club to give them a time to
meet with the Finance Committee. The club should send a representative
to meet with the committee to explain their proposal and to answer any
questions.
3. Meet with the SGA. It is important that your club have a representative at
the SGA meeting in order to field any questions the Senate may have. All
voting members of the Senate will then vote of the club’s proposal.
11. Reallocation
If a club has money in their current budget that they wish to use
for something other than what it was allocated for they should
use the following procedure:
• a. Submit a detailed request to the SGA via e-mail at least two
weeks prior to the event at a date and time set by the SGA
Treasurer containing the following information
– How much money they have left over.
– Why?
– How much they wish to spend.
– What will it be used for.
The Finance Committee is authorized to make FINAL decisions on
matters of reallocation.
12. Fund Freezing
• Failure to appear at events made mandatory by SGA will result in a frozen
budget.
• All organizations are obligated to fulfill their specialized number of
activities requirements.
• Failure to fulfill requirements will result in freezing of funds according to
the following:
– Each event not completed will result in 1/3 of your budget being
frozen
– If none of your events takes place before 6p.m., another 1/3 of your
budget will be frozen.
• Funds will be frozen on a semester basis.
13. Fundraising
• Each organization is allowed unlimited
fundraising time unless it conflicts with other
co-curricular activities. In these instances
Program Advisors should be contacted.
• Fundraising dates are to be picked at Planning
Days or on a first come, first serve basis
14. Fundraising Process:
• The club shall complete their fundraiser.
• The club shall fill out a SGA account form to deposit money into their account.
• The form and the money must be brought to Student Activities where they sign off
on it, saying they received your deposit. Please specify on the account form that it
is money from a fundraiser.
• After they sign the form, put it in the SGA mailbox.
• The Finance Committee will then put that fundraised money into a special
fundraising account specifically for the club.
• If the club then wishes to use this money to spend, they must submit a SGA
account form, specifying that they want to take the money from their fundraised
account.
15. There are two different kinds of fundraisers a club
can do. One is to raise money for the club itself.
Another is to raise money for charity.
• FOR YOUR CLUB: if you used SGA money to help front the
cost of the fundraiser, you need to pay the SGA back in
full before claiming the rest of the money.
•
• FOR CHARITY: if the money is going directly to a charity,
after you have deposited the money back to the SGA, Fill
out a second account form to receive your check for the
charity. No SGA startup funds need to be paid back.
17. Initial Checklist:
• Do I have sufficient
funds in my club’s
• Did my club budget for
account (other than the
this event/program?
budget) to hold this
event/program?
18. If you answered YES…
• Decide how you want to pay for the event:
– Payment Check (SGA Account Form)
– Reimbursement Check(s) (SGA Account Form)
– Programming Advisor’s Credit Card
SGA Account Forms available for pickup in SGA Office
AND Denise Rugman’s Office
19. If you answered NO…
• Figure out exact costs/expenses
• Submit a Special Funding Request Form by email
to the Director of Finance (Sara Massery –
masserys@emmanuel.edu )
Special Funding Request Forms can be found on the SGA
website (http://emmanuelcollegesga.com) or you can request a
copy by emailing Sara
20. Typical Special Funding Process
1. Submit by email (to Sara) by 5pm Tuesday
2. Receive Email Confirmation from Sara
3. Send representative (Treasurer) to Finance
Committee Meeting (Thursdays, SGA Office)
4. Appear before SGA the following Tuesday, WSC 102
22. Presenting Your Request to Finance
Committee
• Send representative to Finance Committee
Meeting – the confirmation email will give
further details
• Be prepared to answer questions about your
club’s event
23. Bringing Your Request to SGA
• Present the proposed special funding to the SGA Senate
• Answer questions the Senate may have concerning
expenses
• The Finance Committee will announce their
recommendation
• Request will be approved, denied, or a different amount
will be approved
24. Approved, Now What?
• Decide how you want to pay for the event:
– Payment Check (SGA Account Form)
– Reimbursement Check(s) (SGA Account Form)
– Programming Advisor’s Credit Card
SGA Account Forms available for pickup in the SGA office (St. Joe’s
Basement) and the office of Denise Rugman (St. Ann’s Basement)
25. Ways To Pay, Explained
Payment Check
• This check will be written to the business that you are
buying from for your event. It can be mailed directly to
them or picked up by a designated club member
• Must be accompanied by an invoice
• Must be submitted two weeks before the event
26. Ways To Pay, Explained
Reimbursement Check
• These checks will be written to the students that are
buying the supplies for your event. It can be dropped
off to their mailbox, mailed to a residence, or picked
up
• Must be accompanied by receipts
• Must be submitted within 30 days of the event
27. Ways To Pay, Explained
Programming Advisor’s Credit Card
• You should be communicating with your programming
advisor as you plan your event (keep them in the loop!)
• Schedule to use the credit card at least two weeks in
advance—it guarantees you’ll have it the day you need it
• Any more questions should be directed to your
programming advisor!
28. Check Writing Process
1. Submit SGA Account Form to the SGA mailbox in the
mailroom by Friday 12pm (That is the only acceptable
place)
– DO NOT SUBMIT TO: Denise, Your Programming
Advisor, Your Club Advisor, Dan Darcy, Dr. Joe… ETC
2. Checks are written every Monday
3. Mailed out/ dropped off at Denise Rugman’s Office by
Wednesday 10am
29. What Are The Budget Meetings?
• Budget Meetings decide the Allocation of
Funds for the next academic semester
• Rules in the Constitution are strictly upheld
• Two Budget Meetings a semester
– One with Finance Committee
– One with full SGA Senate
30. What The SGA Will NOT Pay For:
• Food at club meetings (general member
meetings, and non- campus-wide events)
• T-passes (As there is no way to track
purchases)
• Club/Organization distinction cords
31. What The SGA WILL Pay For:
• Paper/office supplies – ONLY IF IT IS BUDGETED
• 1⁄2 the cost of t-shirts/sweatshirts – ONLY IF IT IS
BUDGETED
• 90% of hotel costs – ONLY IF IT IS BUDGETED
• Transportation costs excluding the T (i.e.
airfare, busing)
• 80% of tickets to non-Emmanuel events
• Up to $500 for club Director/Coach
32. Budget Meetings
• April 12 – Finance Committee Budget Meeting
– Sign Up for a time slot earlier in the week
• April 20 – SGA Budget Meeting
– Time will be emailed, as will changes to budget
33. My Budget Was Frozen! Why?
• The SGA Constitution says that repercussions of not
attending events made mandatory by SGA will result
in frozen budgets
(but you’re here at Planning Day so that’s a good start)
*If you think your budget was wrongly frozen, email
Katelyn Boudreau (Director of Club Relations) AND Sara
Massery (Director of Finance) IMMEDIATELY*
34. SGA Website – Useful Info!
• http://emmanuelcollegesga.com
• Contains the SGA Constitution, Treasurer’s
Handbook, and important updates from the
SGA.
35. Important Places
• SGA Office – St. Joe’s Basement
– SGA Account Forms, Finance Committee Meetings
• Denise Rugman’s Office – St. Ann’s Basement
– SGA Account Forms, Check Pick Up
• SGA Mailbox – Mailroom, 1st Floor Admin.
– Drop Off SGA Account Forms
36. WEEKLY DATES TO REMEMBER
Please write these down!!!
• Tuesday 12:15pm – SGA Meetings, WSC 102 (all welcome)
• By Tuesday 5pm – Email Special Funding Requests to Sara
• Wednesday 10am – Checks turned in last week will have been
dropped off at Denise Rugman’s Office OR Mailroom
• Thursday 12:15pm – Finance Committee Meetings, SGA
Office
• By Friday 12pm – Drop Off SGA Account Forms to SGA
Mailbox
37. Important Financial Dates
• 3/22 – Budget Template will be sent out
• 3/27 – Budget Requests due (emailed to Sara
and Caitlin)
• 4/12 – Finance Committee Budget Meeting
(sign up times outside office earlier that
week)
• 4/20 – SGA Budget Meeting (assigned times)