SlideShare a Scribd company logo
PAGE
4
Sample Job Analysis Guidelines
The following guidelines are provided to help navigate the five
essential steps in conducting a simple job analysis.
Step 1. Responsibility and Duty Identification
We want to find out exactly what a person does on the job. We
are interested in all activities performed. By completing the job
analysis questionnaire, we will be able to update the job and
then actually write a job description. Note that the analysis is
not the same as the actual job description. These are two
separate and independent documents.
Example: Secretary
Job Responsibility:
1. Acts as a receptionist
1.1 Answers telephone, relaying information or transferring
calls to
appropriate individuals to meet callers’ demands.
1.2 Greets visitors, answering their questions and/or directing
them
to the appropriate individual to meet their needs.
2. Performs various administrative activities.
2.1 Schedules appointments to use manager’s time effectively
2.2 Composes routine correspondence to reduce workload of
manager.
2.3 Makes travel arrangements to ensure travel efficiency and
comfort.
2.4 Reserves meeting rooms as necessary to ensure their
availability.
Responsibility Identification Form:
One way to capture the information into a simple format is to
create a one page table like the following example to capture
the data based on an interview with an incumbent in this
specific position.
Table 1.
Rank Order of Importance
What Is Done
(Use Action Verbs)
To What Is It Done?
(Object)
Modifying Words Or Phrase (If Appropriate)
1
(Responsibility 1)
Calculates
Payroll costs
For Human Resources Department
(Responsibility 2)
The next step in the job analysis process is the identification of
duties. Now we can take information from Table 1 to determine
not only the rank order of importance but for legal purposes
state if the duty is essential or non-essential.
Table 2.
State the General Responsibility:
List the Specific Duty Under Each General Responsibility in
Space Provided Below:
Essential or
Non- Essential
Rank Order of
Importance
Specific Duty
1.
2.
3.
4.
Step 2. Knowledge and Skills
In this section we are attempting to identify the real knowledge
and skills a person must have to perform each duty. Also we are
interested in attempting to determine how a person learned the
skill or knowledge.
Possible Sources of Training:
1. In grammar school
2. In high school
3. In community college (2 years)
4. In college (4 years)
5. In graduate school (5 years or more)
6. In specialized training sessions
7. Through experience on the current job
8. Through experience gained in other jobs
9. Other
Note: To the left of the knowledge and skills place an asterisk
(*) if you think that a person should have this level of training
prior to being hired for the job.
Table 3.
Responsibility #
Knowledge
How Knowledge Was Acquired
Skills
Step 3. Education and Experience Requirements: Licenses,
Certification, Registration
In some cases the job we are evaluating requires special
education, and experience which might appear as licenses,
certification, or registration. To assist in that evaluation refer to
the five questions listed below:
1. If you were hiring someone to replace you in your current
position, what is the lowest educational level you would require
the person to have?
_____
completion of high school education
_____
graduation from a technical or junior (2 year) college
_____
graduation from a college or university (4 year)
_____
possession of a master’s degree or equivalent
_____
other (specify)
2. If you were hiring someone to replace you in your current
position, how many years of experience would you require the
person to have (i.e., minimum experience requirement)?
3. What licenses, certifications, or registrations are legally
required to perform your job?
4. Are you required to participate in or attend any additional
training programs in order tom maintain your licenses,
certifications, or registrations?
5. Are there any other jobs an applicant should have performed
before entering this job?
Step 4. Miscellaneous
In this section we are attempting to take into consideration
different things that impact the job such as legal issues,
physical demands, working conditions, and most challenging
duties. To assist in this process consider the following five
questions:
1. What specific laws or ordinances do you use or follow in
your work (laws or ordinances that you must have knowledge of
and use as a reference to perform your job)?
2. Describe the physical demands of your job (examples: work
is generally sedentary: requires long periods of standing or
walking; requires bending or stooping; constant lifting of items
weighing 60 pounds of more).
3. Describe any working conditions that cause you to feel stress
when performing your job activities (examples: must frequently
meet critical deadlines with little advance notice; workload is
extremely heavy, allowing no time to relax; employees in
department on each other’s back; minimal to no cooperation or
support).
4. Describe the normal and unusual conditions of your work
(examples: work is performed in an office; in a noisy place;
around much dust, dirt, grease, etc.; around smoke, fumes,
irritating chemicals, or toxic conditions; outdoors; on call 24
hours a day.
5. Please list the number of the most difficult responsibility you
perform (the one that is hardest for you). Why is this
responsibility difficult?
Step 5. Additional Considerations
The following information is designed to make sure that the
incumbent in this position is in fact performing the job within
the current organizational plan and job classification. Consider
carefully the following three questions:
1. Are there any job activities that you are not performing now
that you should be?
2. Are there any job activities that you are now performing that
you should not be?
3. Is there any additional information that you would like to
state about your job that we should know?
_____________________________________________________
___________________
Source:
Henderson, R. I. (2006). Compensation management in a
knowledge-based world. (10th edition), New Jersey: Pearson
Prentice Hall.
PAGE  4Sample Job Analysis GuidelinesThe following guideli.docx

More Related Content

Similar to PAGE 4Sample Job Analysis GuidelinesThe following guideli.docx

LESSON 2.pptx
LESSON 2.pptxLESSON 2.pptx
LESSON 2.pptx
ALGIEVERANO
 
Job description.pptx
Job description.pptxJob description.pptx
Job description.pptx
SushmitaBajagain
 
BA session 1 feb 16
BA session 1 feb 16BA session 1 feb 16
BA session 1 feb 16
mwalsh2015
 
Star Workbook
Star WorkbookStar Workbook
Star Workbook
yvonne rohrbacher
 
Job Analysis
Job AnalysisJob Analysis
Job Analysis
Avinash Kumar
 
Role of personnel dept
Role of personnel deptRole of personnel dept
Role of personnel dept
Pravat Ghose
 
Beta research - interview questionnaire guide
Beta research - interview questionnaire guideBeta research - interview questionnaire guide
Beta research - interview questionnaire guide
Beta-Research.org
 
BA session 1 feb 16
BA session 1 feb 16BA session 1 feb 16
BA session 1 feb 16
mwalsh2015
 
Manage nursing career
Manage nursing career Manage nursing career
Manage nursing career
Mahmoud Shaqria
 
CEM Report
CEM ReportCEM Report
CEM Report
Joey S.
 
332Employee SelectionStockbyteThinkstockLearning .docx
332Employee SelectionStockbyteThinkstockLearning .docx332Employee SelectionStockbyteThinkstockLearning .docx
332Employee SelectionStockbyteThinkstockLearning .docx
tamicawaysmith
 
NCV 3 New Venture Creation Hands-On Support Slide Show - Module 3
NCV 3 New Venture Creation Hands-On Support Slide Show - Module 3NCV 3 New Venture Creation Hands-On Support Slide Show - Module 3
NCV 3 New Venture Creation Hands-On Support Slide Show - Module 3
Future Managers
 
Recruitment, Selection, and Placement
Recruitment, Selection, and PlacementRecruitment, Selection, and Placement
Recruitment, Selection, and Placement
Sowie Althea
 
PARAMED COLLEGE preventing and eliminating of muda.pptx
PARAMED COLLEGE preventing and eliminating of muda.pptxPARAMED COLLEGE preventing and eliminating of muda.pptx
PARAMED COLLEGE preventing and eliminating of muda.pptx
Gebreyohanstesfay2
 
Performance appraisal system
Performance appraisal systemPerformance appraisal system
Performance appraisal system
Tufail Ahmed
 
Develop teams and individuals(Assessment objectives ...)Questi
Develop teams and individuals(Assessment objectives ...)QuestiDevelop teams and individuals(Assessment objectives ...)Questi
Develop teams and individuals(Assessment objectives ...)Questi
LinaCovington707
 
Doc1
Doc1Doc1
Performance Management - Herman Augnis
Performance Management - Herman Augnis Performance Management - Herman Augnis
Performance Management - Herman Augnis
Preeti Bhaskar
 
Recruitment interview procedure (1)
Recruitment interview procedure (1)Recruitment interview procedure (1)
Recruitment interview procedure (1)
Carlos Serra
 
Behavior and influence
Behavior and influenceBehavior and influence
Behavior and influence
delsocorro
 

Similar to PAGE 4Sample Job Analysis GuidelinesThe following guideli.docx (20)

LESSON 2.pptx
LESSON 2.pptxLESSON 2.pptx
LESSON 2.pptx
 
Job description.pptx
Job description.pptxJob description.pptx
Job description.pptx
 
BA session 1 feb 16
BA session 1 feb 16BA session 1 feb 16
BA session 1 feb 16
 
Star Workbook
Star WorkbookStar Workbook
Star Workbook
 
Job Analysis
Job AnalysisJob Analysis
Job Analysis
 
Role of personnel dept
Role of personnel deptRole of personnel dept
Role of personnel dept
 
Beta research - interview questionnaire guide
Beta research - interview questionnaire guideBeta research - interview questionnaire guide
Beta research - interview questionnaire guide
 
BA session 1 feb 16
BA session 1 feb 16BA session 1 feb 16
BA session 1 feb 16
 
Manage nursing career
Manage nursing career Manage nursing career
Manage nursing career
 
CEM Report
CEM ReportCEM Report
CEM Report
 
332Employee SelectionStockbyteThinkstockLearning .docx
332Employee SelectionStockbyteThinkstockLearning .docx332Employee SelectionStockbyteThinkstockLearning .docx
332Employee SelectionStockbyteThinkstockLearning .docx
 
NCV 3 New Venture Creation Hands-On Support Slide Show - Module 3
NCV 3 New Venture Creation Hands-On Support Slide Show - Module 3NCV 3 New Venture Creation Hands-On Support Slide Show - Module 3
NCV 3 New Venture Creation Hands-On Support Slide Show - Module 3
 
Recruitment, Selection, and Placement
Recruitment, Selection, and PlacementRecruitment, Selection, and Placement
Recruitment, Selection, and Placement
 
PARAMED COLLEGE preventing and eliminating of muda.pptx
PARAMED COLLEGE preventing and eliminating of muda.pptxPARAMED COLLEGE preventing and eliminating of muda.pptx
PARAMED COLLEGE preventing and eliminating of muda.pptx
 
Performance appraisal system
Performance appraisal systemPerformance appraisal system
Performance appraisal system
 
Develop teams and individuals(Assessment objectives ...)Questi
Develop teams and individuals(Assessment objectives ...)QuestiDevelop teams and individuals(Assessment objectives ...)Questi
Develop teams and individuals(Assessment objectives ...)Questi
 
Doc1
Doc1Doc1
Doc1
 
Performance Management - Herman Augnis
Performance Management - Herman Augnis Performance Management - Herman Augnis
Performance Management - Herman Augnis
 
Recruitment interview procedure (1)
Recruitment interview procedure (1)Recruitment interview procedure (1)
Recruitment interview procedure (1)
 
Behavior and influence
Behavior and influenceBehavior and influence
Behavior and influence
 

More from gerardkortney

· Describe strategies to build rapport with inmates and offenders .docx
· Describe strategies to build rapport with inmates and offenders .docx· Describe strategies to build rapport with inmates and offenders .docx
· Describe strategies to build rapport with inmates and offenders .docx
gerardkortney
 
· Debates continue regarding what constitutes an appropriate rol.docx
· Debates continue regarding what constitutes an appropriate rol.docx· Debates continue regarding what constitutes an appropriate rol.docx
· Debates continue regarding what constitutes an appropriate rol.docx
gerardkortney
 
· Critical thinking paper ·  ·  · 1. A case study..docx
· Critical thinking paper ·  ·  · 1. A case study..docx· Critical thinking paper ·  ·  · 1. A case study..docx
· Critical thinking paper ·  ·  · 1. A case study..docx
gerardkortney
 
· Create a Press Release for your event - refer to slide 24 in thi.docx
· Create a Press Release for your event - refer to slide 24 in thi.docx· Create a Press Release for your event - refer to slide 24 in thi.docx
· Create a Press Release for your event - refer to slide 24 in thi.docx
gerardkortney
 
· Coronel & Morris Chapter 7, Problems 1, 2 and 3.docx
· Coronel & Morris Chapter 7, Problems 1, 2 and 3.docx· Coronel & Morris Chapter 7, Problems 1, 2 and 3.docx
· Coronel & Morris Chapter 7, Problems 1, 2 and 3.docx
gerardkortney
 
· Complete the following problems from your textbook· Pages 378.docx
· Complete the following problems from your textbook· Pages 378.docx· Complete the following problems from your textbook· Pages 378.docx
· Complete the following problems from your textbook· Pages 378.docx
gerardkortney
 
· Consider how different countries approach aging. As you consid.docx
· Consider how different countries approach aging. As you consid.docx· Consider how different countries approach aging. As you consid.docx
· Consider how different countries approach aging. As you consid.docx
gerardkortney
 
· Clarifying some things on the Revolution I am going to say som.docx
· Clarifying some things on the Revolution I am going to say som.docx· Clarifying some things on the Revolution I am going to say som.docx
· Clarifying some things on the Revolution I am going to say som.docx
gerardkortney
 
· Chapter 9 – Review the section on Establishing a Security Cultur.docx
· Chapter 9 – Review the section on Establishing a Security Cultur.docx· Chapter 9 – Review the section on Establishing a Security Cultur.docx
· Chapter 9 – Review the section on Establishing a Security Cultur.docx
gerardkortney
 
· Chapter 10 The Early Elementary Grades 1-3The primary grades.docx
· Chapter 10 The Early Elementary Grades 1-3The primary grades.docx· Chapter 10 The Early Elementary Grades 1-3The primary grades.docx
· Chapter 10 The Early Elementary Grades 1-3The primary grades.docx
gerardkortney
 
· Chapter 5, Formulating the Research Design”· Section 5.2, Ch.docx
· Chapter 5, Formulating the Research Design”· Section 5.2, Ch.docx· Chapter 5, Formulating the Research Design”· Section 5.2, Ch.docx
· Chapter 5, Formulating the Research Design”· Section 5.2, Ch.docx
gerardkortney
 
· Chap 2 and 3· what barriers are there in terms of the inter.docx
· Chap 2 and  3· what barriers are there in terms of the inter.docx· Chap 2 and  3· what barriers are there in terms of the inter.docx
· Chap 2 and 3· what barriers are there in terms of the inter.docx
gerardkortney
 
· Case Study 2 Improving E-Mail Marketing ResponseDue Week 8 an.docx
· Case Study 2 Improving E-Mail Marketing ResponseDue Week 8 an.docx· Case Study 2 Improving E-Mail Marketing ResponseDue Week 8 an.docx
· Case Study 2 Improving E-Mail Marketing ResponseDue Week 8 an.docx
gerardkortney
 
· Briefly describe the technologies that are leading businesses in.docx
· Briefly describe the technologies that are leading businesses in.docx· Briefly describe the technologies that are leading businesses in.docx
· Briefly describe the technologies that are leading businesses in.docx
gerardkortney
 
· Assignment List· My Personality Theory Paper (Week Four)My.docx
· Assignment List· My Personality Theory Paper (Week Four)My.docx· Assignment List· My Personality Theory Paper (Week Four)My.docx
· Assignment List· My Personality Theory Paper (Week Four)My.docx
gerardkortney
 
· Assignment List· Week 7 - Philosophical EssayWeek 7 - Philos.docx
· Assignment List· Week 7 - Philosophical EssayWeek 7 - Philos.docx· Assignment List· Week 7 - Philosophical EssayWeek 7 - Philos.docx
· Assignment List· Week 7 - Philosophical EssayWeek 7 - Philos.docx
gerardkortney
 
· Assignment 3 Creating a Compelling VisionLeaders today must be .docx
· Assignment 3 Creating a Compelling VisionLeaders today must be .docx· Assignment 3 Creating a Compelling VisionLeaders today must be .docx
· Assignment 3 Creating a Compelling VisionLeaders today must be .docx
gerardkortney
 
· Assignment 4· Week 4 – Assignment Explain Theoretical Perspec.docx
· Assignment 4· Week 4 – Assignment Explain Theoretical Perspec.docx· Assignment 4· Week 4 – Assignment Explain Theoretical Perspec.docx
· Assignment 4· Week 4 – Assignment Explain Theoretical Perspec.docx
gerardkortney
 
· Assignment 2 Leader ProfileMany argue that the single largest v.docx
· Assignment 2 Leader ProfileMany argue that the single largest v.docx· Assignment 2 Leader ProfileMany argue that the single largest v.docx
· Assignment 2 Leader ProfileMany argue that the single largest v.docx
gerardkortney
 
· Assignment 1 Diversity Issues in Treating AddictionThe comple.docx
· Assignment 1 Diversity Issues in Treating AddictionThe comple.docx· Assignment 1 Diversity Issues in Treating AddictionThe comple.docx
· Assignment 1 Diversity Issues in Treating AddictionThe comple.docx
gerardkortney
 

More from gerardkortney (20)

· Describe strategies to build rapport with inmates and offenders .docx
· Describe strategies to build rapport with inmates and offenders .docx· Describe strategies to build rapport with inmates and offenders .docx
· Describe strategies to build rapport with inmates and offenders .docx
 
· Debates continue regarding what constitutes an appropriate rol.docx
· Debates continue regarding what constitutes an appropriate rol.docx· Debates continue regarding what constitutes an appropriate rol.docx
· Debates continue regarding what constitutes an appropriate rol.docx
 
· Critical thinking paper ·  ·  · 1. A case study..docx
· Critical thinking paper ·  ·  · 1. A case study..docx· Critical thinking paper ·  ·  · 1. A case study..docx
· Critical thinking paper ·  ·  · 1. A case study..docx
 
· Create a Press Release for your event - refer to slide 24 in thi.docx
· Create a Press Release for your event - refer to slide 24 in thi.docx· Create a Press Release for your event - refer to slide 24 in thi.docx
· Create a Press Release for your event - refer to slide 24 in thi.docx
 
· Coronel & Morris Chapter 7, Problems 1, 2 and 3.docx
· Coronel & Morris Chapter 7, Problems 1, 2 and 3.docx· Coronel & Morris Chapter 7, Problems 1, 2 and 3.docx
· Coronel & Morris Chapter 7, Problems 1, 2 and 3.docx
 
· Complete the following problems from your textbook· Pages 378.docx
· Complete the following problems from your textbook· Pages 378.docx· Complete the following problems from your textbook· Pages 378.docx
· Complete the following problems from your textbook· Pages 378.docx
 
· Consider how different countries approach aging. As you consid.docx
· Consider how different countries approach aging. As you consid.docx· Consider how different countries approach aging. As you consid.docx
· Consider how different countries approach aging. As you consid.docx
 
· Clarifying some things on the Revolution I am going to say som.docx
· Clarifying some things on the Revolution I am going to say som.docx· Clarifying some things on the Revolution I am going to say som.docx
· Clarifying some things on the Revolution I am going to say som.docx
 
· Chapter 9 – Review the section on Establishing a Security Cultur.docx
· Chapter 9 – Review the section on Establishing a Security Cultur.docx· Chapter 9 – Review the section on Establishing a Security Cultur.docx
· Chapter 9 – Review the section on Establishing a Security Cultur.docx
 
· Chapter 10 The Early Elementary Grades 1-3The primary grades.docx
· Chapter 10 The Early Elementary Grades 1-3The primary grades.docx· Chapter 10 The Early Elementary Grades 1-3The primary grades.docx
· Chapter 10 The Early Elementary Grades 1-3The primary grades.docx
 
· Chapter 5, Formulating the Research Design”· Section 5.2, Ch.docx
· Chapter 5, Formulating the Research Design”· Section 5.2, Ch.docx· Chapter 5, Formulating the Research Design”· Section 5.2, Ch.docx
· Chapter 5, Formulating the Research Design”· Section 5.2, Ch.docx
 
· Chap 2 and 3· what barriers are there in terms of the inter.docx
· Chap 2 and  3· what barriers are there in terms of the inter.docx· Chap 2 and  3· what barriers are there in terms of the inter.docx
· Chap 2 and 3· what barriers are there in terms of the inter.docx
 
· Case Study 2 Improving E-Mail Marketing ResponseDue Week 8 an.docx
· Case Study 2 Improving E-Mail Marketing ResponseDue Week 8 an.docx· Case Study 2 Improving E-Mail Marketing ResponseDue Week 8 an.docx
· Case Study 2 Improving E-Mail Marketing ResponseDue Week 8 an.docx
 
· Briefly describe the technologies that are leading businesses in.docx
· Briefly describe the technologies that are leading businesses in.docx· Briefly describe the technologies that are leading businesses in.docx
· Briefly describe the technologies that are leading businesses in.docx
 
· Assignment List· My Personality Theory Paper (Week Four)My.docx
· Assignment List· My Personality Theory Paper (Week Four)My.docx· Assignment List· My Personality Theory Paper (Week Four)My.docx
· Assignment List· My Personality Theory Paper (Week Four)My.docx
 
· Assignment List· Week 7 - Philosophical EssayWeek 7 - Philos.docx
· Assignment List· Week 7 - Philosophical EssayWeek 7 - Philos.docx· Assignment List· Week 7 - Philosophical EssayWeek 7 - Philos.docx
· Assignment List· Week 7 - Philosophical EssayWeek 7 - Philos.docx
 
· Assignment 3 Creating a Compelling VisionLeaders today must be .docx
· Assignment 3 Creating a Compelling VisionLeaders today must be .docx· Assignment 3 Creating a Compelling VisionLeaders today must be .docx
· Assignment 3 Creating a Compelling VisionLeaders today must be .docx
 
· Assignment 4· Week 4 – Assignment Explain Theoretical Perspec.docx
· Assignment 4· Week 4 – Assignment Explain Theoretical Perspec.docx· Assignment 4· Week 4 – Assignment Explain Theoretical Perspec.docx
· Assignment 4· Week 4 – Assignment Explain Theoretical Perspec.docx
 
· Assignment 2 Leader ProfileMany argue that the single largest v.docx
· Assignment 2 Leader ProfileMany argue that the single largest v.docx· Assignment 2 Leader ProfileMany argue that the single largest v.docx
· Assignment 2 Leader ProfileMany argue that the single largest v.docx
 
· Assignment 1 Diversity Issues in Treating AddictionThe comple.docx
· Assignment 1 Diversity Issues in Treating AddictionThe comple.docx· Assignment 1 Diversity Issues in Treating AddictionThe comple.docx
· Assignment 1 Diversity Issues in Treating AddictionThe comple.docx
 

Recently uploaded

Beyond Degrees - Empowering the Workforce in the Context of Skills-First.pptx
Beyond Degrees - Empowering the Workforce in the Context of Skills-First.pptxBeyond Degrees - Empowering the Workforce in the Context of Skills-First.pptx
Beyond Degrees - Empowering the Workforce in the Context of Skills-First.pptx
EduSkills OECD
 
BBR 2024 Summer Sessions Interview Training
BBR  2024 Summer Sessions Interview TrainingBBR  2024 Summer Sessions Interview Training
BBR 2024 Summer Sessions Interview Training
Katrina Pritchard
 
Chapter wise All Notes of First year Basic Civil Engineering.pptx
Chapter wise All Notes of First year Basic Civil Engineering.pptxChapter wise All Notes of First year Basic Civil Engineering.pptx
Chapter wise All Notes of First year Basic Civil Engineering.pptx
Denish Jangid
 
Traditional Musical Instruments of Arunachal Pradesh and Uttar Pradesh - RAYH...
Traditional Musical Instruments of Arunachal Pradesh and Uttar Pradesh - RAYH...Traditional Musical Instruments of Arunachal Pradesh and Uttar Pradesh - RAYH...
Traditional Musical Instruments of Arunachal Pradesh and Uttar Pradesh - RAYH...
imrankhan141184
 
Gender and Mental Health - Counselling and Family Therapy Applications and In...
Gender and Mental Health - Counselling and Family Therapy Applications and In...Gender and Mental Health - Counselling and Family Therapy Applications and In...
Gender and Mental Health - Counselling and Family Therapy Applications and In...
PsychoTech Services
 
Walmart Business+ and Spark Good for Nonprofits.pdf
Walmart Business+ and Spark Good for Nonprofits.pdfWalmart Business+ and Spark Good for Nonprofits.pdf
Walmart Business+ and Spark Good for Nonprofits.pdf
TechSoup
 
বাংলাদেশ অর্থনৈতিক সমীক্ষা (Economic Review) ২০২৪ UJS App.pdf
বাংলাদেশ অর্থনৈতিক সমীক্ষা (Economic Review) ২০২৪ UJS App.pdfবাংলাদেশ অর্থনৈতিক সমীক্ষা (Economic Review) ২০২৪ UJS App.pdf
বাংলাদেশ অর্থনৈতিক সমীক্ষা (Economic Review) ২০২৪ UJS App.pdf
eBook.com.bd (প্রয়োজনীয় বাংলা বই)
 
IGCSE Biology Chapter 14- Reproduction in Plants.pdf
IGCSE Biology Chapter 14- Reproduction in Plants.pdfIGCSE Biology Chapter 14- Reproduction in Plants.pdf
IGCSE Biology Chapter 14- Reproduction in Plants.pdf
Amin Marwan
 
BÀI TẬP BỔ TRỢ TIẾNG ANH LỚP 9 CẢ NĂM - GLOBAL SUCCESS - NĂM HỌC 2024-2025 - ...
BÀI TẬP BỔ TRỢ TIẾNG ANH LỚP 9 CẢ NĂM - GLOBAL SUCCESS - NĂM HỌC 2024-2025 - ...BÀI TẬP BỔ TRỢ TIẾNG ANH LỚP 9 CẢ NĂM - GLOBAL SUCCESS - NĂM HỌC 2024-2025 - ...
BÀI TẬP BỔ TRỢ TIẾNG ANH LỚP 9 CẢ NĂM - GLOBAL SUCCESS - NĂM HỌC 2024-2025 - ...
Nguyen Thanh Tu Collection
 
Pengantar Penggunaan Flutter - Dart programming language1.pptx
Pengantar Penggunaan Flutter - Dart programming language1.pptxPengantar Penggunaan Flutter - Dart programming language1.pptx
Pengantar Penggunaan Flutter - Dart programming language1.pptx
Fajar Baskoro
 
Liberal Approach to the Study of Indian Politics.pdf
Liberal Approach to the Study of Indian Politics.pdfLiberal Approach to the Study of Indian Politics.pdf
Liberal Approach to the Study of Indian Politics.pdf
WaniBasim
 
How to Setup Warehouse & Location in Odoo 17 Inventory
How to Setup Warehouse & Location in Odoo 17 InventoryHow to Setup Warehouse & Location in Odoo 17 Inventory
How to Setup Warehouse & Location in Odoo 17 Inventory
Celine George
 
The History of Stoke Newington Street Names
The History of Stoke Newington Street NamesThe History of Stoke Newington Street Names
The History of Stoke Newington Street Names
History of Stoke Newington
 
How to Make a Field Mandatory in Odoo 17
How to Make a Field Mandatory in Odoo 17How to Make a Field Mandatory in Odoo 17
How to Make a Field Mandatory in Odoo 17
Celine George
 
A Independência da América Espanhola LAPBOOK.pdf
A Independência da América Espanhola LAPBOOK.pdfA Independência da América Espanhola LAPBOOK.pdf
A Independência da América Espanhola LAPBOOK.pdf
Jean Carlos Nunes Paixão
 
How to deliver Powerpoint Presentations.pptx
How to deliver Powerpoint  Presentations.pptxHow to deliver Powerpoint  Presentations.pptx
How to deliver Powerpoint Presentations.pptx
HajraNaeem15
 
ZK on Polkadot zero knowledge proofs - sub0.pptx
ZK on Polkadot zero knowledge proofs - sub0.pptxZK on Polkadot zero knowledge proofs - sub0.pptx
ZK on Polkadot zero knowledge proofs - sub0.pptx
dot55audits
 
LAND USE LAND COVER AND NDVI OF MIRZAPUR DISTRICT, UP
LAND USE LAND COVER AND NDVI OF MIRZAPUR DISTRICT, UPLAND USE LAND COVER AND NDVI OF MIRZAPUR DISTRICT, UP
LAND USE LAND COVER AND NDVI OF MIRZAPUR DISTRICT, UP
RAHUL
 
ANATOMY AND BIOMECHANICS OF HIP JOINT.pdf
ANATOMY AND BIOMECHANICS OF HIP JOINT.pdfANATOMY AND BIOMECHANICS OF HIP JOINT.pdf
ANATOMY AND BIOMECHANICS OF HIP JOINT.pdf
Priyankaranawat4
 
Temple of Asclepius in Thrace. Excavation results
Temple of Asclepius in Thrace. Excavation resultsTemple of Asclepius in Thrace. Excavation results
Temple of Asclepius in Thrace. Excavation results
Krassimira Luka
 

Recently uploaded (20)

Beyond Degrees - Empowering the Workforce in the Context of Skills-First.pptx
Beyond Degrees - Empowering the Workforce in the Context of Skills-First.pptxBeyond Degrees - Empowering the Workforce in the Context of Skills-First.pptx
Beyond Degrees - Empowering the Workforce in the Context of Skills-First.pptx
 
BBR 2024 Summer Sessions Interview Training
BBR  2024 Summer Sessions Interview TrainingBBR  2024 Summer Sessions Interview Training
BBR 2024 Summer Sessions Interview Training
 
Chapter wise All Notes of First year Basic Civil Engineering.pptx
Chapter wise All Notes of First year Basic Civil Engineering.pptxChapter wise All Notes of First year Basic Civil Engineering.pptx
Chapter wise All Notes of First year Basic Civil Engineering.pptx
 
Traditional Musical Instruments of Arunachal Pradesh and Uttar Pradesh - RAYH...
Traditional Musical Instruments of Arunachal Pradesh and Uttar Pradesh - RAYH...Traditional Musical Instruments of Arunachal Pradesh and Uttar Pradesh - RAYH...
Traditional Musical Instruments of Arunachal Pradesh and Uttar Pradesh - RAYH...
 
Gender and Mental Health - Counselling and Family Therapy Applications and In...
Gender and Mental Health - Counselling and Family Therapy Applications and In...Gender and Mental Health - Counselling and Family Therapy Applications and In...
Gender and Mental Health - Counselling and Family Therapy Applications and In...
 
Walmart Business+ and Spark Good for Nonprofits.pdf
Walmart Business+ and Spark Good for Nonprofits.pdfWalmart Business+ and Spark Good for Nonprofits.pdf
Walmart Business+ and Spark Good for Nonprofits.pdf
 
বাংলাদেশ অর্থনৈতিক সমীক্ষা (Economic Review) ২০২৪ UJS App.pdf
বাংলাদেশ অর্থনৈতিক সমীক্ষা (Economic Review) ২০২৪ UJS App.pdfবাংলাদেশ অর্থনৈতিক সমীক্ষা (Economic Review) ২০২৪ UJS App.pdf
বাংলাদেশ অর্থনৈতিক সমীক্ষা (Economic Review) ২০২৪ UJS App.pdf
 
IGCSE Biology Chapter 14- Reproduction in Plants.pdf
IGCSE Biology Chapter 14- Reproduction in Plants.pdfIGCSE Biology Chapter 14- Reproduction in Plants.pdf
IGCSE Biology Chapter 14- Reproduction in Plants.pdf
 
BÀI TẬP BỔ TRỢ TIẾNG ANH LỚP 9 CẢ NĂM - GLOBAL SUCCESS - NĂM HỌC 2024-2025 - ...
BÀI TẬP BỔ TRỢ TIẾNG ANH LỚP 9 CẢ NĂM - GLOBAL SUCCESS - NĂM HỌC 2024-2025 - ...BÀI TẬP BỔ TRỢ TIẾNG ANH LỚP 9 CẢ NĂM - GLOBAL SUCCESS - NĂM HỌC 2024-2025 - ...
BÀI TẬP BỔ TRỢ TIẾNG ANH LỚP 9 CẢ NĂM - GLOBAL SUCCESS - NĂM HỌC 2024-2025 - ...
 
Pengantar Penggunaan Flutter - Dart programming language1.pptx
Pengantar Penggunaan Flutter - Dart programming language1.pptxPengantar Penggunaan Flutter - Dart programming language1.pptx
Pengantar Penggunaan Flutter - Dart programming language1.pptx
 
Liberal Approach to the Study of Indian Politics.pdf
Liberal Approach to the Study of Indian Politics.pdfLiberal Approach to the Study of Indian Politics.pdf
Liberal Approach to the Study of Indian Politics.pdf
 
How to Setup Warehouse & Location in Odoo 17 Inventory
How to Setup Warehouse & Location in Odoo 17 InventoryHow to Setup Warehouse & Location in Odoo 17 Inventory
How to Setup Warehouse & Location in Odoo 17 Inventory
 
The History of Stoke Newington Street Names
The History of Stoke Newington Street NamesThe History of Stoke Newington Street Names
The History of Stoke Newington Street Names
 
How to Make a Field Mandatory in Odoo 17
How to Make a Field Mandatory in Odoo 17How to Make a Field Mandatory in Odoo 17
How to Make a Field Mandatory in Odoo 17
 
A Independência da América Espanhola LAPBOOK.pdf
A Independência da América Espanhola LAPBOOK.pdfA Independência da América Espanhola LAPBOOK.pdf
A Independência da América Espanhola LAPBOOK.pdf
 
How to deliver Powerpoint Presentations.pptx
How to deliver Powerpoint  Presentations.pptxHow to deliver Powerpoint  Presentations.pptx
How to deliver Powerpoint Presentations.pptx
 
ZK on Polkadot zero knowledge proofs - sub0.pptx
ZK on Polkadot zero knowledge proofs - sub0.pptxZK on Polkadot zero knowledge proofs - sub0.pptx
ZK on Polkadot zero knowledge proofs - sub0.pptx
 
LAND USE LAND COVER AND NDVI OF MIRZAPUR DISTRICT, UP
LAND USE LAND COVER AND NDVI OF MIRZAPUR DISTRICT, UPLAND USE LAND COVER AND NDVI OF MIRZAPUR DISTRICT, UP
LAND USE LAND COVER AND NDVI OF MIRZAPUR DISTRICT, UP
 
ANATOMY AND BIOMECHANICS OF HIP JOINT.pdf
ANATOMY AND BIOMECHANICS OF HIP JOINT.pdfANATOMY AND BIOMECHANICS OF HIP JOINT.pdf
ANATOMY AND BIOMECHANICS OF HIP JOINT.pdf
 
Temple of Asclepius in Thrace. Excavation results
Temple of Asclepius in Thrace. Excavation resultsTemple of Asclepius in Thrace. Excavation results
Temple of Asclepius in Thrace. Excavation results
 

PAGE 4Sample Job Analysis GuidelinesThe following guideli.docx

  • 1. PAGE 4 Sample Job Analysis Guidelines The following guidelines are provided to help navigate the five essential steps in conducting a simple job analysis. Step 1. Responsibility and Duty Identification We want to find out exactly what a person does on the job. We are interested in all activities performed. By completing the job analysis questionnaire, we will be able to update the job and then actually write a job description. Note that the analysis is not the same as the actual job description. These are two separate and independent documents. Example: Secretary Job Responsibility: 1. Acts as a receptionist 1.1 Answers telephone, relaying information or transferring calls to appropriate individuals to meet callers’ demands. 1.2 Greets visitors, answering their questions and/or directing them
  • 2. to the appropriate individual to meet their needs. 2. Performs various administrative activities. 2.1 Schedules appointments to use manager’s time effectively 2.2 Composes routine correspondence to reduce workload of manager. 2.3 Makes travel arrangements to ensure travel efficiency and comfort. 2.4 Reserves meeting rooms as necessary to ensure their
  • 3. availability. Responsibility Identification Form: One way to capture the information into a simple format is to create a one page table like the following example to capture the data based on an interview with an incumbent in this specific position. Table 1. Rank Order of Importance What Is Done (Use Action Verbs) To What Is It Done? (Object) Modifying Words Or Phrase (If Appropriate) 1 (Responsibility 1) Calculates Payroll costs For Human Resources Department (Responsibility 2) The next step in the job analysis process is the identification of duties. Now we can take information from Table 1 to determine not only the rank order of importance but for legal purposes state if the duty is essential or non-essential.
  • 4. Table 2. State the General Responsibility: List the Specific Duty Under Each General Responsibility in Space Provided Below: Essential or Non- Essential Rank Order of Importance Specific Duty 1. 2. 3. 4. Step 2. Knowledge and Skills
  • 5. In this section we are attempting to identify the real knowledge and skills a person must have to perform each duty. Also we are interested in attempting to determine how a person learned the skill or knowledge. Possible Sources of Training: 1. In grammar school 2. In high school 3. In community college (2 years) 4. In college (4 years) 5. In graduate school (5 years or more) 6. In specialized training sessions 7. Through experience on the current job 8. Through experience gained in other jobs 9. Other Note: To the left of the knowledge and skills place an asterisk (*) if you think that a person should have this level of training prior to being hired for the job. Table 3. Responsibility # Knowledge How Knowledge Was Acquired Skills
  • 6. Step 3. Education and Experience Requirements: Licenses, Certification, Registration In some cases the job we are evaluating requires special education, and experience which might appear as licenses, certification, or registration. To assist in that evaluation refer to the five questions listed below: 1. If you were hiring someone to replace you in your current position, what is the lowest educational level you would require the person to have? _____ completion of high school education _____ graduation from a technical or junior (2 year) college _____ graduation from a college or university (4 year) _____ possession of a master’s degree or equivalent _____ other (specify)
  • 7. 2. If you were hiring someone to replace you in your current position, how many years of experience would you require the person to have (i.e., minimum experience requirement)? 3. What licenses, certifications, or registrations are legally required to perform your job? 4. Are you required to participate in or attend any additional training programs in order tom maintain your licenses, certifications, or registrations? 5. Are there any other jobs an applicant should have performed before entering this job? Step 4. Miscellaneous In this section we are attempting to take into consideration different things that impact the job such as legal issues, physical demands, working conditions, and most challenging duties. To assist in this process consider the following five questions: 1. What specific laws or ordinances do you use or follow in your work (laws or ordinances that you must have knowledge of and use as a reference to perform your job)? 2. Describe the physical demands of your job (examples: work is generally sedentary: requires long periods of standing or walking; requires bending or stooping; constant lifting of items weighing 60 pounds of more). 3. Describe any working conditions that cause you to feel stress when performing your job activities (examples: must frequently meet critical deadlines with little advance notice; workload is extremely heavy, allowing no time to relax; employees in department on each other’s back; minimal to no cooperation or support).
  • 8. 4. Describe the normal and unusual conditions of your work (examples: work is performed in an office; in a noisy place; around much dust, dirt, grease, etc.; around smoke, fumes, irritating chemicals, or toxic conditions; outdoors; on call 24 hours a day. 5. Please list the number of the most difficult responsibility you perform (the one that is hardest for you). Why is this responsibility difficult? Step 5. Additional Considerations The following information is designed to make sure that the incumbent in this position is in fact performing the job within the current organizational plan and job classification. Consider carefully the following three questions: 1. Are there any job activities that you are not performing now that you should be? 2. Are there any job activities that you are now performing that you should not be? 3. Is there any additional information that you would like to state about your job that we should know? _____________________________________________________ ___________________ Source: Henderson, R. I. (2006). Compensation management in a knowledge-based world. (10th edition), New Jersey: Pearson Prentice Hall.