This document lists the various outputs and reports generated by a procurement or purchase-to-pay (P2P) process. It includes outputs like vendor lists, purchase orders, goods receipt notes, invoices, debit/credit notes, inventory reports, and periodic reports for reconciliation and variance analysis. The goal is to document all the key records and approvals needed for vendor selection, purchasing, receipt, payment and inventory management.

1. OUTPUTS OF P2P PROCESS

2. 2
OUTPUTS OF P2P PROCESS
Vendor Selection and Evaluation
 List of Potential Vendors
 Quality Test Report
 Approval Note
 DMC note for approval of vendor
 Approved Vendor List
Vendor Master
 Vendor Code
Purchase Requisition
 Procurement Plan
Purchase Orders
 Purchase Info Record
 Purchase Order

3. 3
OUTPUTS OF P2P PROCESS
Material Receipts
 Gate Register
 Purchase Register
 GRN
Quality Inspection
 Quality Clearance Note / Rejection Note
Goods Rejection
 Quality Clearance Note / Rejection Note
 GRN Reversal
Invoice Verification
 Bill Register
VAT Accounting
 VAT Statement
 VAT Returns
 Form C / Form F

4. 4
OUTPUTS OF P2P PROCESS
Debit Notes / Credit Notes
 Debit Note
 Credit Note
CENVAT Credit
 Reconciliation between excise records and ERP
Advances to Vendors
 Approved Board Note
 Schedule of overdue advances
Write Offs, Scrapings, Degradation, Obsolescence, Spoilage
 Board Note
 Updated Inventory Valuation

5. 5
OUTPUTS OF P2P PROCESS
Period End Processes
 Approved material dispatch-receipt reconciliation
 Vendor Accounts ageing Report
 Material Rejection Report
 Reconciliation of vendor confirmations
 Physical verification differences report
 Approval note for bulk purchases
 Approved vendor list
 Balance confirmation from auxiliary warehouse
 Ratification for Spot Buy
 Reviewed list of open PO
 Reconciliation of hedging transaction and rate contracts in foreign currency
 Reviewed list of open GRIR account

6. 6
OUTPUTS OF P2P PROCESS
Period End Processes (contd…)
 Matched CENVAT clearing account
 Unplanned cost schedule
 Approved list of completeness of debit notes / credit notes review
 Variance report- Write off / degradation report
 Report for on-line tracking of C forms / F forms issued