The document outlines a training program for the Volta Cereal Production and Processing Group focusing on organizational strengthening, record keeping, and decision making. It includes components such as mission and vision development, SWOT analysis, SMART goals, and practical exercises around budgeting and resource management. Recommendations for improvement include better financial record keeping, strategic goal development, and creating an expansion fund alongside supply management services.

1. VOLTA CEREAL PRODUCTION AND PROCESSING GROUP (VCPPG)
Mercedes Diane Griffin Forbes, F2F July 29, 2016
ORGANIZATIONAL STRENGTHENING AND RECORD KEEPING

2. Day 1: Mission and Vision
A Mission Statement defines
the organization, its objectives
and its approach to reach
those objectives.
A Vision Statement describes
the desired future position of
the organization.

3. Day 2: SWOT Analysis

4. Day 3: SMART Goals
• Specific
• Measurable
• Attainable
• Reasonable
• Time Bound

5. Day 4: Record Keeping
The Cash Book
The book in which we write all the money that
comes in and goes out is called a ‘cash book’.
You can use an ordinary arithmetic exercise
book as a ‘cash book’.
• All money that comes in is written on the left page
• All the money that goes out is written on the right
page

6. Day 5: Decision Making
The class was divided into 4 groups and each group was
given a register of play money. They were all given equal
amounts of various art supplies. Each group had to
decide on products to create and then sell to the other 3
groups.
The objective was to see how they planned their
business, budgeted their resources, marketed their
products, and kept records for their enterprises using
the skills they learned last week.

7. Recommendations:
Short Term (1-2
years):
1. Practice record
keeping of financial
transactions and input
stores.
2. Develop strategic
goals to achieve the
mission of the
cooperative.

8. Recommendations:
1. Create and Expansion Fund
• Commission, which is a fixed percentage of the
sale’s price deducted from the total sales
proceeds. OR
• Levy, which is a fixed charge imposed on each
unit of weight or volume sold through the
society, either as a flat rate on all produce, or
differentiated according to grades.
2. Provide Supply Management
Services
• Based on bulking
• Direct purchasing
• Providing training