We want to organize a one-hour yoga event to raise money for Samarya Yoga Center, a nonprofit that helps sick and disabled individuals through yoga. The event will be held at a local venue and include a yoga class, with all proceeds donated. We will promote through social media, work with local studios and brands like Lululemon, and create awareness of Samarya's mission. Key tasks are securing a venue and instructor, promoting the event, and collecting donations. Risks include low attendance, lack of support, and issues that could cancel the event. Our critical path shows the timeline for tasks like contacting partners and picking up donations leading up to the September event date.

2. Mission/Vision
Mission Statement
We want to create a non profit yoga event out of a local venue to raise money for the
Samarya Yoga Center.
Vision Statement
Working with Samarya Center, a non profit yoga center for the community that specializes
in helping the sick and mentally disabled, we will put together a one hour yoga class where
all of the proceeds will be donated to the Samarya Center. We will raise awareness by
creating a Facebook event, trying to get Lululemon involved, and local yoga studios.
Project Overview
Talk to Samarya Center
Visit lululemon
Talk to local yoga studios
Create social media exposure
Create flyer to promote event
Secure locations

3. Tasks

4. Tasks

5. Tasks

6. Risks Operation Zen-Yoga for a Cause
Risk Chart
Risk Number Risk Likely to Happen (1-5) Impact on Project How we will prepare if this were to happen
1=Most likely
1 We do not receive the 3 It could have a huge impact We will attempt to plan a second day at the venue
venue we wanted in the case of us not being in hopes that we would be able to split the
able to hold as many people attendees in half, creating more room for the
which, in return, would effect event to take place.
the amount of money raised
4
2 We do not receive the 4 Not gettign the turn out we We will try our best to promote the event as much
turnout we wanted want would mena that we as possible in hopes of meeting our goal of attendees
wouldn’t raise as much money
as we have set our goals for
3
3 We have a hard time finding 2 If we cannot get someone In our research attempts we will have a long list of
a Yoga Instructor to donate to donate their time, it could risk studios and instructors to reach out to, in hopes of
their time for the event the possibility of our event being having a better chance of finding someone
cancelled.
5
4 Lack of sponsors and/or 3 If little or no sponsors are willing We will spread our effects to different communities
donaters to be involved, the media attention to ensure that we can pull in as many sponsors
could be very slim, affecting our and/or donors as possible
turnout for the event
3.5
5 Yoga Instructor is late 3 This would have the same, if not, We will have 1-2 back up instructors scheduled
and/or does not show more impact on our event because in case of an emergency
our attendees will already be at
the event
5
6 Injuries accur during the 3 2 We will ensure that the Yoga Instructor enstills that
event atendees participate at their own pace
7 Lack of RSVP's 1 4 Because RSVP's always seem to be an issue with events
we will do our best to check in with everyone to make
sure we can expect the proper number of attendees
8 Venue is unavailable at 4 5 Will will have a back up venue scheduled. Because
the last minute the chances of finding a venue that will let us do this
are slim, we will attempt to secure a location, we may
have to spend a small deposit.
9 Parking 3 2.5 Since parking is often an issue with Seattle events, we
provide parking suggestions on our invitess
10 Rain 5 5 This situation will only be a problem if we plan our
event outdoors. In return, if it were to rain we would
attempt to have tents and/or use our back up location
11 Samaraya is not willing to 3 5 When it comes to offering help to non-profits, I do not
participate expect Samaraya will turn us down. In the case of it
happening, we will use a another non profit
company in the Seattle area
(no one is going to turn down free money)
12 Securing a name for our event 2 5 Because our biggest set back so far has been securing
a name for our event/project we need to find one that
doesn’t necessarily contain the word yoga, yet still
relate to our event

7. Critical Path
Operation Zen-Yoga For a Cause
Critical Path
Start Date: Choose Event Visit Venue Email Sponsor: Sponsor: Sponsor: Secure Organize Donation Event Event Date:
Non-Profit Concept Blast J&D’s TB LuLu Instructor Raffle Pick Up Set-Up
July 14th September 10th
1
2011 1 1 2 1 7 14 1 15 1 18 2 19 1 21 4 26 1 28 2 29 1
2011
Mission/ Secure Design Secure Find Get Raffle
Vision Venue Waterbottles Swag Bags Photogra- Donations
pher
3 1 14 2 20 1 22 1 27 2
8 16
Concept Sponsor Invitation
Order Design
Meeting with Proposal Waterbottles
Samarya
1 1 23 1
4 9 17 1
Find Info Sheet Invitation
Graphic Blast
Designer
3 10 1 24 1
5
Create Flyer
Create
Logo Facebook Community Total Days: 59
6 1 11 1 25 4 Actual Days: - 58
Contact
92.5
Slack Days: 1
12 1
Secure
Radio Spot
13 5

8. Statement of Work
Operation Zen-Yoga For a Cause
Statement of Work
Operation Zen Swag Bags Models Media
Venue Organization Sponsors
Yoga for a Cause
Ella Bailey Samarya Operation Zen Yoga Facebook
J&D’s
Park Center Waterbottles Instructors Event
Lululemon
Pears Movin’ 92.5
Green Bottle Lululemon Flyers
Company Bags
Tacoma Boy’s Granola

9. Budget
Operation Zen-Yoga for a Cause
Budget Sheet
Item Amount ($) Donated Out of Pocket Donated By
Custom Waterbottles $156.42 $156.42 J&D's
Pears (65 lbs) $97.50 $97.50 Tacoma Boys
Informational Sheet $25 $25 Katee/Alysha
Flyers $40 $40 Katee/Alysha
Family (4) Pack of Waterbottles $100 $100 Green Bottle Company
Raffle Tickets $30 $30 Desert Sun
Venue:Ella Bailey Park $98 $43.58 $54.42 J&D's
Event Bags (250) $250 $250 Lululemon
Yoga Mat, Waterbottle Raffle $55 $55 Lululemon
Granola Bags $60.01 $60.01
Directional Signs/Markers $6.61 $6.61
Table Cloth $3.65 $3.65
Money Box Loaned Katee/Alysha
Table Loaned Katee/Alysha
Dasani Water $5 $5 Bob/Kathi Johnson
Totals $927.19 $802.50 $124.69
Cash Received at Event (+)Cash Received: $469.00
Ticket Sales: $450 (-)Out of Pocket Expenses: $124.69
Raffle Tickets: $19 (+)Additional Donation to Make Even: $0.69
Total: $469 Net Cash: $345

10. Alysha’s Lessons Learned
• Not have such high expectations when starting
• Get in touch with the organization sooner
• Have people RSVP before
• Reach out to more sponsors
• Check with parks and recreation and double check there is no
other events at locations
• Secure location sooner

11. Katee’s Lessons learned
• Delegation of tasks
• Timeline for completion
• Contact organization ASAP
• Constant Contact
• Permits
• Reach out to the community more