The One Time Payment function in Workday is used to approve and track bonuses, severance payments, signing bonuses, retention bonuses, and other special payments to employees. HR partners initiate one time payments in Workday according to eligibility and approval requirements before the payment is processed. The approval workflow varies based on the type and amount of payment but involves conditional approvals from compensation managers and administrators. HR partners must enter key details about the payment and then submit it for the defined approval process.

1. One Time Payments
September 7, 2012
The One Time Payment function in Workday is used to approve and maintain a record of any of the
following types of payments made to employees (actual payment is handled outside of Workday):
Spot Bonuses
Severance Payments
Signing Bonus
Retention Bonus
Referral Bonus
Travel Payment (Lilly Pulitzer)
Health Club Membership
The HR Partners in each business group are responsible for initiating One Time Payments in Workday
prior to the payment being approved and made to the employee. The approval process in the system
for each time of payment is set-up in accordance with the chart shown below.
Comp Super
One Time Payment HR Partner Eligibility Conditional Manager Conditional Comp Admin
Severance Payment Initiate Case-by-case APPROVE APPROVE
Spot Bonus Initiate Case-by-case APPROVE APPROVE
Signing Bonus Initiate Case-by-case APPROVE APPROVE
Retention Bonus Initiate Case-by-case APPROVE APPROVE
Referral Bonus Initiate Case-by-case If over $2,500 APPROVE If over $2,500 APPROVE
Lilly Employees
Travel Payment Initiate APPROVE
only
Health Club Membership Initiate If over $100 APPROVE
Process Steps
1. In the Workday search bar type in “One Time Payment” and then click on “Request One Time
Payment”.
2. At the next screen, enter the effective date of the payment and the employee’s name. Use the drop
down box to select the One Time Payment plan that applies to the payment being processed.
a. Note: if there is not a plan that describes the payment being made, contact the
Compensation Administrator to discuss and request that a new plan be set-up.
3. At the next screen, skip the reason box and enter the amount of the One Time Payment under
‘Payment Details”.
4. In the “Additional Information” section, enter details about the payment, such as the
background/reason for the payment and/or conditions that may apply to the payment, etc.
5. You may also add your own comments about the payment in the “Enter Your Comment” section at
the bottom of the screen.
6. Click “Submit” and the payment will go through the approval process outlined above.
7. Once the payment is approved, the HR Partner should follow normal business group processes to
request the payment through Payroll.