1. Milsun FilmCorporation
Memmorandum
To: Upper Management, Millsun Corporate Offices,Bucks Harbor, Maine 00000
From: Frank Johnson, Milsun Film Corp, 20 Portside Place,Bucks Harbor,Maine 00000
Date: 5/16/2015
Prepared By: Kenneth Oms
Introduction:
In order to avoid further infractions with the EPA,I have written a plan for corrective
action, and hereby request that we retrofit our current equipment to avoid unnecessary finds,
and negative publicity.
Present System:
30 years ago due to EPA changes,our company has reworked our plants water system. In
the early days, we and other electronics companies would dump our effluent discharges out
into the harbor, but due to our company becoming more environmentally conscious; we
have since then changed and now filter the incoming and outgoing waters of our plants. This
in turn helps our film remain untainted, and causes our outgoing water to be discharged
untainted as well.
Problems with Present System:
According to Rick Francis, one of our manufacturing plant’s managers, our standard filters
have become obsolete. The filters are not only difficult to change, halting production for a
day at a time, but our standard filters have run out. “We’ve had a devil of a time obtaining
any filters at all,” said Rick. Our usual filters have been phased out, and our water filtration
system has been deemed obsolete. This being said, the problem with our current system is
that the filters used are subpar to our usual standard filters. Because of this recent change in,
not only supplier, but in filters – we can no longer filter what the EPA deems safe water.
This change in supplier and filter quality is where the breakdown in our filtration process is
occurring.
Objective:

2. May 16, 2015
2
In order to solve the breakdown in our filtration process,and avoid negative press and EPA
fines, we need to retrofit our manufacturing equipment, yet continue to use the current
filtration system, so that our plants can remain operational during the transition.
Proposed Solution:
I propose that we retrofit our current manufacturing equipment. Over the last 30 years, our
company has been very environmentally conscious, and we have always had a sense of
pride in that fact. The retrofitting of our equipment is a needed step in order to keep our
companies reputation and pride intact. Due to the nature of our problem, we cannot afford to
remain idle for too long. Our standard filters have become nearly impossible to find, and
what we are left with are filters that cannot due the proper job. If we retrofit our equipment,
we solve the problem of having to continuously search for suppliers. Suppliers who not only
have filters that can fit into our system, but who can provide filters that can maintain the
EPA standard. Retrofitting our equipment makes it so that we do not have to worry about
obtaining new suppliers, and that those suppliers provide us with fair reasonably priced
filters. Filters that can do the job correctly.
I have spoken with other electrical companies, who have run into the similar snare that we
have. Out of the nine companies I have spoken with, only two have retrofitted their
equipment. Because they have done this, they have had to pay no fine, they have had to find
no new supplier, and they have avoided the negative publicity that we are currently
enduring. The other six companies I have spoken with currently use the same filtration
system we do. Almost all six of them have either received warnings, or are awaiting fines by
the EPA.
Retrofitting our equipment will take about six months to accomplish, and could be priced
anywhere between $300, 000 to $500, 000. That being said, however,Freedom Film Co.
have retrofitted their equipment for only $350,000, and have avoided the negative publicity
and fines. Fines that can escalate from $50,000 – especially with negative publicity, and if
the local population is enraged. However,despite the procedure taking a total of six months,
we can still operate. Henry Copeland, a supervisor at Pittman Producers Inc, informed me
that while their equipment is being retrofitted, they are still using the same filtration system
as us. Not only do they use the same filtration system as us, but they are also the same size
as we are. The EPA has spoken with them about their filter use, however, no fines have been
issued. This proves that it is possible to continue to operate using our regular filters, avoid

3. May 16, 2015
3
negative publicity, and avoid the EPA coming after us – if we simply decide to retrofit our
equipment.
Method
In order for us to successfully remain operational while retrofitting our equipment we need
to switch suppliers. ABC Processing, Ashland Products,and Jones Inc. are all companies
that use a filtration system similar to ours. However,their discharge is not as grand as ours,
meaning that their supplier is supplying them with quality filters. We should switch to their
supplier while retrofitting our equipment. In this way we not only keep the EPA at bay, but
we also remove the risk of eventually running out of a supplier.
Schedule
If we begin the transition immediately, our equipment can be retrofitted by late winter, or
early spring. Six months is the amount of time it takes to retrofit the equipment, but we most
also find a more reliable supplier before we begin.
Conclusion
I am very excited for the opportunity to keep our companies reputation intact of being the
environmentally friendly company that it is. I hope that these suggestions help improve our
company, and let the public see that we are still the company that puts the environment first.
Word Count: 903