This document provides an overview of the Open Journal Systems publishing platform in 17 sections. It describes the 5-stage process for authors to submit articles, including registering, selecting a section, completing metadata, uploading files, and confirming submission. It also outlines the editorial process, including editors assigning peer reviewers, making acceptance decisions, copyediting, layout editing, proofreading, and finally publishing the journal by saving the table of contents. The goal is to guide users through writing for, editing, peer reviewing, typesetting, and ultimately publishing an open access journal using OJS.

1. Open Journal Systems 101
Kieran Lamb
Head of Library Services
Fade Library
www.fade.nhs.uk

2. Outline
1. Writing for the Journal
2. Editing the Journal
3. Peer Review
4. Galley Proofs
5. Publishing the Journal

3. Writing for the Journal
1. Authors need to
register
2. Simple process of
creating profile
3. Can also register as a
reviewer at this stage
or as just a reader
4. 5 Stage Process to
Submit

4. Writing for the Journal: Stage 1
1. Author selects section
for submission
2. Completes quality
checklist reminding
them of submission
requirements.
3. Can send comments
to editor.

5. Writing for the Journal: Stage 2
1. Complete submission
metadata form.
2. Gives basic
information about the
article.

6. Writing for the Journal: Stage 3
1. Uploads document

7. Writing for the Journal: Stage 4
1. Uploads
supplementary files.

8. Writing for the Journal: Stage 5
1. Confirms submission.

9. Editing the Journal
1. Editor Creates Issue

10. Editing the Journal
1. Editor logs in
2. Check for
submissions.
3. Selects unassigned
items and assigns
section editor/editor

11. Editing the Journal 2
1. Editor/section editor
assigns peer
reviewers

12. Peer Review
1. Reviewer is emailed
2. Conducts review
3. Makes
recommendation to
editor.

13. Editing the Journal 3
1. Editor decides to
accept
2. Sends email to author
3. Sends to copy editor.

14. Editing the Journal 4
1. Reviews copy edit
status
2. Copy editor and
author copy edit article
3. Send for proofreading
and for galleys to be
prepared

15. Editing the Journal 4
1. Editor reviews copy
edit status (sorts copy
edit)
2. Copy editor edits
emails file for author to
copy edit article
3. Copy edits again if
required.
4. Sends completed
article to Layout editor

16. Editing the Journal 5
1. Editor schedules
publication.
2. Initiates Proof Reading
3. Initiates Layout edit by
uploading Layout
version of item.

17. Editing the Journal 6
1. Layout editor creates
Galley as pdf,html and
mp3.
2. Uploads them as files
and assigns type.

18. Editing the Journal 7
1. Editor can move
articles around in
Section/Issue.

19. We Have an Issue
1. Journal is published
when editor saves
table of contents.
2. RSS/Atom feeds are
automatically
generated.

20. Questions
?