The document discusses the Defense Medical Logistics Standard Support (DMLSS) system and New Item Request (NIR) process. It describes how NIRs are used to request new supply items, validate fund availability, and includes the required elements and approval workflow. Commodity classes are used to categorize supplies, equipment, and parts. The routing process involves approval from originator, authority, catalog, hazmat, and ordering personnel according to their roles.

1. DEFENSE MEDICAL LOGISTICS
STANDARD SUPPORT (DMLSS)
New Item Request (NIR)

2. New Item Request (NIR)

3. NIR Usage
● The DMLSSs NIR electronically replaced the
outdated manual local purchase form.
● NIRs are used to submit a request for a supply
item(s) that do not have an existing customer or
LOG catalog record and/or the item has not
previously been approved for purchase.
● NIRs are interconnected to the selected
Commodity Class. NIRs are used to create a
new master record (IM Module)

4. Target Flag

5. Target Flag
● DMLSS validates funds availability at the expense
center and EOR level. For example, if a customer
associated to expense center 355610 is placing a
pharmaceutical order for $5,000; then expense
center 355610 must have an available balance of
at least $5,000 dollars in EOR 615.
● The target flag should not be set to NONE unless
otherwise directed by higher authority.
● Maximum Order Limit. Use this field to restrict the
price limit for any one item ordered by the
customer.
● How are areas kept from processing orders that
would cause them to have a negative available
balance? Answer: by setting target flags

6. Elements of Resource (EOR)

7. Elements of Resource (EOR)
● Most commonly used (EORs)
– 624- Medical equipment
– 604 – Medical/Nonmedical Supplies
– 615-Phamacy drugs

8. Commodity class
● Commodity classes identify what three types of
items?
● Answer: Supplies (i.e. medical, non-medical),
expense, repair parts, and capital equipment.

9. Commodity class relationships
AFMAN 41-216 (fig 9.2)

10. Commodity class options
● Pharmaceutical – Use for drugs/pharmaceuticals related to Federal Stock Classes
(FSC) 6505, 6508, or NDC‘s.
● Repair Part Medical/Nonmedical – Medical/Nonmedical parts for equipment.
● Supply WRM SG Managed – Assign this CC to WRM supply items that are centrally
managed by AFMOA/SGAL. This CC expends funds to EOR 604. All receipts and
issues associated to this CC are respectively coded as reimbursable and refundable.
● Supply Durable Medical/Nonmedical – Use for medical/nonmedical durable supply
items. Medical examples include scissors and IV poles while nonmedical examples
include calculators and pencil sharpeners.
● Supply Expendable Medical/Nonmedical – Medical/nonmedical items that are not
durable. Items are usually expended, consumed, or used one time then discarded.
Examples of medical items are bandages and gauze. Examples of nonmedical items
are paper and scotch tape.
● Equipment Capital Medical/Nonmedical – Assign to medical/nonmedical equipment
with a purchase cost greater than $249,999.99. Capital equipment is associated to
OP funds centrally managed at AFMOA/SGAL.
AFMAN 41-216 para. 5.2.1.4.3

11. Commodity class options
● Equipment Durable Medical/Nonmedical – Assign to medical/nonmedical supplies
when medical maintenance, warranty management, or the accountability of highly
pilferable items is required. Durable equipment expends to EOR 604. Note: Any item,
regardless of cost, that meets the criteria for equipment as defined in AFI 41-209,
should be coded as Equipment Expense rather than Equipment Durable.
● Equipment Durable WRM SG Managed – Use for WRM SG Managed equipment
durable items that are centrally managed and purchased by AFMOA/SGAL. The CC
for these items is associated to EOR 604, if and when these WRM items are sold off.
All associated receipts and issues are respectfully coded as reimbursable and
refundable.
● Equipment Expense Medical/Nonmedical – Use for medical/nonmedical equipment
with a unit cost less than $250,000 that meets the criteria outlined in AFI 41-209. The
CC for these items is associated to EOR 624.
● Equipment Expense WRM SG Managed - Use for WRM SG Managed
medical/nonmedical equipment with a unit cost less than $250,000 that meets the
criteria outlined in AFI 41-209. This CC expends funds to EOR 624, if and when these
WRM items are sold off. All receipts and issues associated to this CC are respectively
coded as reimbursable and refundable.
AFMAN 41-216 para. 5.2.1.4.3

12. Required Delivery Date (RDD) field
● RDD-Identifies the
date in which the item
is required to be
delivered to the
customer.

13. Customer Catalog check box
● Customer Catalog -
Check this indicator
to automatically add
the new record to the
customer‘s catalog
upon approval.

14. Vendor Information
● The customer loads the
vendor‘s information so the
Approval and Ordering
Authorities know where to
purchase the requested item.
● If a Source of Supply (SOS) is
chosen (i.e. little running-man)
from the dropdown menu and
the vendor‘s information is
already stored in the SOS table,
these data fields will auto-
populate the Vendor information
with the stored data.
AFMAN 41-216 para. 7.3.3

15. NIR Routing Process
Originator
Approval Authority
Catalog Research
HazMat Review
LOG Authority
Ordering Authority
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AFMAN 41-216 para. 7.3.4

16. NIR Approval Process
Originator
Approval Authority
Catalog Research
HazMat Review
LOG Authority
Ordering Authority
Approval Authority
Originator must be within department or cost
center (i.e. ordering clerk).
Approval Authority must be within
Originators “chain of command” (i.e.
Department head/supervisor, Officer in
Charge (OIC), NCOIC).
Cat Research is Medical Logistics (i.e.
customer service section).
HazMat Review is Medical Logistics (i.e.
customer service section). If unknown
materiel, Medical Logistics can consult with
Bioenviromental Engineering for assistance.
Log Authority must be Medical Logistics
Flight Commander, Medical Logistics Flight
Chief, NCOIC.
Order Authority is Medical Logistics (i.e.
ordering section).
AFMAN 41-216 para. 7.3.4

17. References
COMPLIANCE WITH THIS PUBLICATION IS MANDATORY
● AFMAN 41-216, DEFENSE MEDICAL
LOGISTICS STANDARD SUPPORT (DMLSS)
USERS MANUAL