1. The document outlines planning considerations for implementing a Multiple Mini Interview (MMI) process at a medical school. 2. Key aspects of planning include securing institutional support, conducting research on other schools' MMI processes, scheduling, facilities, logistics, rater training, technical support, and managing participants. 3. Flexibility is emphasized as the MMI process needs to accommodate potential delays, issues that arise and make adjustments between sessions.

1. MMI: Mechanics & Lessons Learned Stanford University School of Medicine Office of Student Services

2. Agenda High Level Support Public Opinion Planning

3. Institutional Support Key to accomplishing MMI Dean Phillip Pizzo Dr. Charles Prober, Senior Associate Dean of Medical Education Dr. Gabriel Garcia, Associate Dean for MD Admissions

4. Creating Public Opinion

5. Pre-Planning: Research Visit other schools who have already implemented MMI or will do so Begin sharing information with staff on what MMI is Get other school’s advice on: Timing/scheduling Recommended systems and processes Materials for applicants and interviewers How to organize

6. Areas for Planning

7. Scheduling and Staff Involve staff in determining timeframe Determine how many sessions/days Decide size of groups to use Select best days for applicants/interviewers Plan day’s agenda

8. Facilities Work closely with building manager/facility owner Educate facilities on MMI goals and requirements Select location to accommodate applicant groups, flow of people, and supporting activities (meals, presentations, breaks.)

9. Logistics Team

10. Rater Recruiting and Training Start as early as possible Schedule several possible training sessions: ensure broad participation Make sure everyone attends training Establish ground rules Provide signs, checklists and reminders the day of interviews

11. Technical Support Begin working with them early to explain MMI Establish what resources are needed on site (printers, audio/visual) Develop good relationship so when problems do occur you get the response you need

12. Advance Preparation

13. Managing Participants Applicants are most likely nervous, but so are interviewers Interviewers: Schedule with enough time prior to interviews Talk to them about MMI process, any concerns Provide snacks/breaks Applicants: Explain to them what to expect prior to interview sessions Post-interview debriefs

14. Staff Debriefings Schedule after every interview day Determine what worked and what needed improvement Make adjustments for the next session Evaluate staffing levels

15. Flexibility is Key Plan alternatives/backups Rater or interviewer delay or no-show Equipment failure Extra forms and supporting materials MMI designed to be flexible process