MIS

2. 1.1 Management Information System (MIS): Concept
• The initial concept of MIS was to process data from the organisation and
present it in the form of reports at regular intervals.
• The concept is that the data is one but it can be viewed by different
individuals in different ways with the help of DATABASE
• MIS gives information through data analysis.
• While analyzing the data, it relies on many academic disciplines.
• These include the theories, principles and concepts from the Management
Science, Management Accounting. Operation Research, Organisational
Behaviour, Engineering. Computer Science. Psychology and Human
Behaviour,
• The foundation of MIS is the principles of management and its practices
• The systems theory offers solutions to handle the complex situations of the
input and the output flows.
• The concept, therefore, is a blend of principles, theories and practices of the
Management, Information and System giving rise to single product known as
Management Information System (MIS).

3. 1.2 MIS: Definition
• The MIS has more than one definition, some of which
are given below.
I. The MIS is defined as a system which provides
information support for decision-making in the
organisation.
2. The MIS is defined as an integrated system of man
and machine for providing the information to support
the operations, the management and the decision-
making function in the organisation.
3. The MIS is defined as a Computer-based Information
System.

4. • In order to get a better grip on the activity of information
processing, it is necessary to have a formal system which
should take care of the following points:
1. Handling of a voluminous data.
2. Confirmation of the validity of data and transaction.
3. Complex processing of data and multidimensional analysis
4. Quick search and retrieval.
5. Mass storage.
6. Communication of the information system to the user on
time
7. Fulfilling the changing needs of the information.

5. 1.3 Role of the Management Information System
• The MIS system ensures that an appropriate
data is collected from the various sources,
processed, and sent further to all the needy
destinations.
• The system is expected to fulfill the
information needs of an individual, a group of
individuals, the managers and the top
management.

6. The MIS satisfies the different needs through a
variety of systems such as
• Query Systems,
• Analysis Systems,
• Modeling Systems and
• Decision Support Systems.

7. The MIS helps in
• Strategic Planning,
• Management Control,
• Operational Control and
• Transaction Processing.

8. • The MIS helps the clerical personnel in the transaction processing and answers
their queries on the transaction, the status of a particular record and reference
on a variety of documents.
• The MIS helps the junior management personnel by providing the operational
data for planning, scheduling and control, and helps them further in decision-
making at the operations level to correct an out of control situation.
• The MIS helps the top management in goal setting, strategic planning and their
implementation.
• The MIS plays the role of
- information generation,
- communication,
- problem identification and
- also helps in the process of decision-making.

9. 1.4 Impact of the Management Information System
• MIS creates an impact on the organisation functions,
performance and productivity.
• With a good MIS support, the management of
marketing, finance, production and personnel
becomes more efficient.
• The tracking and monitoring of the functional targets
becomes easy.
• The functional managers are informed about the
progress achievements and shortfalls in the activity
and the targets.

10. • If you study the individual's time utilization
and its application, you will find that seventy
per cent of the time is spent in recording,
searching, processing and communicating.
This is very large overhead in the organisation.
• The MIS has a direct impact on this overhead.

11. 1.5 MIS and the User
• Every person in the organisation is a user of
the MIS.