The meeting minutes discussed progress on an upcoming event at Arley Hall. Jordi reported that a baby grand piano could be rented for £450, but the owner was unwilling to discount it for a charity event. Alternate piano arrangements would be explored. Jordan and Anna stated that ticket purchases must be directed to the cash office as the event is open to the public. The marketing team discussed radio and television advertising options. Joel reported that he would use LED lights and existing house lighting rather than additional equipment. Matt believed he had enough staging space but wanted to confirm piano size. Additional staffing needs were discussed for parking and service roles. Photos of the performer would be taken the following week.

1. Meeting Minutes
Friday 15 November 2013
th
ATTENDEES
Chair: Ashleigh Gow
Paul Pope
Jordan Potsig-Simpson
Matthew Elliot (Set Designer)
Joel Murray (Lighting Designer)
Jordi Williams (Technical Manager)
Anna Brown
Jordan Simpson (Marketing Manager)
Gemma Johnstone (FOH Manager)
Lucy Andrew
John McDermott
SCRIBE
Paul Pope
AGENDA
Relay Information that was discussed at yesterday’s trip to Arley.
Disucss each Departments Progress
MINUTES
Jordi has rung Cheshire Pianos however he did forget to inform the owner that the event is for
charity and so to hire a baby grand for the night would be £450. However when Jordan rang again to
explain this, Cheshire Pianos insisted that they did not have a positive working relationship with the
college’s music department and so they would not be willing to help.
Jordi discussed with Mike Grainger who suggested we ring Dawson’s. This will have been done by
our next meeting.
Jordan and Anna stated that as the ticket sales will be purchased through the cash office, and we are
advertising to the public, the posters must detail that when the public ring college they must ask for
the cash office. Therefore initial designs for the posters will now change. However they may still
print today.
They also discussed Radio advertising and this does not look promising. Capital FM will not advertise
for us and the team have yet to E-mail Key 103, Wire FM and Radio City. They will also E-mail
Manchester Capital to discuss TV advertising.
Joel discussed using the 10 battery Powered LED lights as appose to the larger lanterns we have in
stock. He now believes that he will not be using Gels.

2. He will use a small amount of Fresnel’s on Booms for additional lighting. As the house’s Chandelier
and lamps can be used, he will also be using these.
As a Christmas Tree is being using in the room, he will also be counting on this as a lighting source.
Ashleigh will Email Shelagh asking for electrical Blueprints of the house. Joel agreed to have is design
completed by the 20th.
Matt believes he has enough space for staging for the choir and mark to perform on, however he
would like to know the size of the piano before he completes his design. He also agreed a deadline
for the 20th regardless of information on the Piano.
FOH discussed additional staff needed. Gemma suggested at least 5 IB students or First year
production Arts students for carparking and waiting on.
Regarding an E-mail from Rachel, The Marketing Team will take pictures of Mark in the suit he will
be wearing on the night next week, the exact date is yet to be decided.
Anna suggested we go back to Arley to take pictures and although the group agreed it would look
better, it was unanimously agreed that this was not possible due to both ours and Arley’s schedule.