For class 6&7 computer

1. Microsoft
word
By N.G.Prasad

2. Introduction
Microsoft word is a word processor software developed by
Microsoft in 1983. It is the most commonly used word processor
software. It is used to create professional quality documents,
letters, reports, resumes, etc. and also allows you to edit or
modify your new or existing document. The file saved in MS Word
has.docxextension.ItisacomponentoftheMicrosoftOfficesuite,
but you can buy it separately and is available for both Windows
andmacOS.ThelatestversionofMS Wordis2019.

3. How to open MS word
ThefollowingstepshowshowtoopenMSwords:
 Step1: TypeMSWordinthesearchbar.

4.  Step2: SelectMSWordapplication.
 Step3: Selectablankdocumentandpresscreatebutton.

5. Thenyouwillgetawindowlikeintheimagebelowwhereyoucanwriteyour
contentandperformdifferent typesofoperationsonthatcontent,likefont
type,style,bold,italic,etc.Youcanalsoaddimages,tables,chartstoyour
document.

6. Features of MS word
Usingthesefeatures,youcanperformdifferenttypesof
operationsonyourdocuments,likeyoucancreate,delete,style,
modify,orviewthecontentof yourdocument.

7. File:-
Itcontainsoptionsrelatedtothefile,likeNew(used tocreatea
newdocument), Open(usedtoopenanexistingdocument),
Save(usedtosavedocument), SaveAs(usedtosavedocuments),
History,Print, Share,Export,Info, etc.

9. Home:-
Itisthedefaulttabof MSWordanditisgenerallydividedintofive
groups,i.e.,Clipboard,Font,Paragraph,StyleandEditing.Itallows
youtoselectthecolor,font,emphasis,bullets,positionofyour
text.Italsocontainsoptionslikecut,copy,andpaste.After
selectingthehometabyouwillgetbelow options:

11. Insert:-
Itisthesecondtabpresentonthemenubarorribbon.Itcontains
variousitemsthatyoumaywanttoinsertintoaMicrosoftword.It
includesoptionsliketables,wordart,hyperlinks,symbols,
charts,signatureline,dateandtime,shapes,header,footer,text
boxes,links,boxes,equations,etc.,asshowninthebelowimage:

13. Draw:-
Itisthethirdtabpresentinthemenubarorribbon.Itisusedfor
freehanddrawinginMsWord.Itprovidesdifferenttypesof pens
fordrawingasshownbelow:

15. Design:-
Itisthefourthtabpresentinthemenubarorribbon.Thedesign
tabcontainsdocument designsthatyoucanselect,suchas
documentswithcenteredtitles,offsetheadings,left-justified
text,pageborders,watermarks,pagecolor,etc.,asshowninthe
belowimage:

17. Layout:-
itisthefifthtabpresentonthemenubarorribbon.Itholdsallthe
optionsthatallowyoutoarrangeyourMicrosoftWorddocument
pagesjustthewayyouwantthem.Itincludesoptionslikeset
margins,displaylinenumbers,setparagraphindentation,and
linesapplythemes,controlpageorientationandsize,linebreaks,
etc.,asshowninthebelowimage:

19. References:-
Itisthesixthtabpresentinthemenubarorribbon.The
referencestabletsyouaddreferencestoadocument,then
createabibliographyattheendofthetext.Thereferencesare
generallystoredinamasterlist,whichisusedtoaddreferences
tofurtherdocuments. Itincludesoptionslike, TableofContents,
Footnotes,Citations&Bibliography,Captions,Index,Tableof
Authorities,smartlook,etc.AfterselectingReferencestab,you
willgetthebelowoptions:

21. Mailings:-
Itistheseventhtabpresentinthemenubarorribbon.Itisaleast
usedtabinthemenubar.Thistabiswhereyouwouldcreate
labels,printthemonenvelopes,domailmerge,etc.After
selectingmailing,youwillgetthebelowoptions:

23. Review:-
Itistheeighthtabpresentinthemenubarorribbon.Thereview
tabcontains,commenting,language,translation,spellcheck,
wordcounttools.Itisgoodforquicklylocatingandediting
comments.Afterselectingareviewtab,youwillgettheoptions
below:

25. Uses of MS word
ThedifferentfieldsinwhichMSWordisusedandsimplifiesthe
workof anindividual:
 InEducation:Itisconsideredasoneofthesimplesttoolswhich
canbeusedbybothteachersandstudents.Creatingnotesis
easierusingMSWordastheycanbemademoreinteractiveby
addingshapesandimages.Itisalsoconvenienttomake
assignmentsonMSWordandsubmittingthemonline

26.  InWorkplace:Submittingletters,bills,creatingreports,
letterheads,sampledocuments,canalleasilybedoneusingMS
Word
 Creating&UpdatingResume: Oneofthebesttoolstocreateyour
resumesandiseasytoeditandmakechangesinitasperyour
experience
 ForAuthors:Sinceseparateoptionsareavailablefor
bibliography,tableofcontents,etc.,itisthebesttoolwhichcan
beusedbyauthorsforwritingbooksandadjustingitasperthe
layoutandalignmentofyourchoice

27. Advantages and disadvantages
of MS word
Advantages:-
 Userfriendlyinterface.
 Richformattingoption.
 Templatesforvariousdocumenttypes.
 Spellandgrammarcheck.
 Autosaveanddocumentrecoveryfeatures.

28. Disadvantages:-
 Costof licensingorMicrosoft365subscription.
 Complexfeatureset.
 Potentialsoftwarebloat.
 Proprietarydocument format(.docx).
 Securityconcernswithembeddedmacros.

29. Thank you……
