MGD 172 Native Greenhouse Enterprises Final Project Plan

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Native Greenhouse Enterprises
May 6, 2016 New Seeds, Inc.
Project Manager: Trazy Collins Project number:# 103004042016
Native Tribes of the United States of America
Top left: https://commons.wikimedia.org/wiki/File:Strawberry_greenhouse.jpg, Top right: https://commons.wikimedia.org/wiki/File:Neris_Juliao_12.jpg,
Bottom: https://upload.wikimedia.org/wikipedia/commons/a/aa/Early_Localization_Native_Americans_USA.jpg

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Table of Contents
1. Project Concept Document…………………………………………....……....……..... 3
2. Project Charter…………………………………………....……....……....……............. 5
3. Project Scope Statement …………………………..........……....……....……............ 8
4. Communications Plan……………………………….…………....……....……............ 13
5. Work Breakdown Structure (WBS)……………….………....……....…….................. 14
6. Responsibility Assignment Matrix……………….………....……....……....……........ 19
7. Skills Inventory……………….………………….………....……....……....……........... 21
8. Skills Definition by Task……………….………………...……....……....……............. 23
9. Materials, Supplies, and Equipment List…………………....……....……....……...... 25
10. Project Risks List……………….………………….………....……....……....……....... 27
11. Probability Impact Matrix……………….………....……....……....……....……........... 29
12. Risk Directory……………….………………….………....……....……....……............. 31
13. Quality Management Plan……………….……………………....……....……............. 33
14. Budget Reports……………….………………….………....……....……....…….......... 36

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Native Greenhouse Enterprises
Requestor Information: Leah Victorino, Project Team Lead, New Seeds Inc.
Danielle Fondren, Functional Manager, New Seeds Inc.
Trazy Collins, Project Manager, New Seeds Inc.
Business Justification: After centuries of marginalization and oppression, Native American land
reservations are known to be some of the poorest communities of the United
States. These reservations are home to high unemployment and poor health due to
malnutrition. There is a great need in these reservations for job skills training and
healthy food options.
Sustainable, solar-powered greenhouses will provide a source of vocational
education and on-the-job training, specifically targeting women. Women will be
trained in the top five skills of the CRS Smallholder Farmers, as well as the
maintenance and care of the greenhouses. Unemployed women will then have a
skillset which will enhance opportunities for employment beyond the greenhouse.
Project Description: This pilot program will build 10 sustainable, solar-powered greenhouses to be
installed throughout the United States on prominent reservations. These
greenhouses will rely on solar energy to help power necessary functions of the
greenhouse, thus being sustainable. Community members will have the
opportunity and the responsibility to join with the construction and maintenance of
these greenhouses. Within the greenhouses will be crops native to each
reservation, with non-GMO seeds and without the use of chemical pesticides.
Sustainable, solar-powered greenhouses will provide a source of vocational
education and on-the-job training, specifically targeting unemployed women.
Women will be trained in the top five skills of the CRS Smallholder Farmers (group
organization/management, savings/financial management, basic
business/marketing, technology/innovation and natural resource management), as
well as the maintenance and care of the greenhouses themselves. Women will then
have a skillset which will enhance opportunities for employment beyond the
greenhouse.
Additional benefits of the greenhouses include better sources of nutrition, longer
growing seasons for native crops, community building, and even an option for
women to sell their crops and increase cash flow into and within the reservation.

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Project Costs: $10,000/greenhouse x 10 = includes construction, seeds, volunteer labor and solar
panels = $100,000
Staffing and consultant costs = $300,000
Total: $400,000
Time Frame: Is there a critical completion date? No.
Date required:___________
Desired completion date if not critical: 9/30/2018
Section 2:
Planning Estimate: First six months (4/1/2016-9/30/2016) – development phase (recruiting, staff
training), livelihood assessments
First year (10/1/2016-9/30/2017) – determining reservations, town hall meetings,
sourcing experts and native consultants, sourcing supplies, spatial planning and plot
clearing, best practices trainings
Second year (10/1/2017-9/30/2018) – building, educational sessions, solar power
harvest begins in March 2018, first growing season to begin in March/April, farmer's
market booth reservation begins in May
Monthly reports and tracking
Business Areas Impacted: Grocery markets and specialty stores
Agriculture
Farmers markets
Construction
Restaurants
Schools
Health care and medical facilities
Banks and financial institutions
Social services
Review Committee Comments/Feedback/Recommendations:

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Project Charter
April 10, 2016 New Seeds, Inc.
Project
Overview
This pilot project will build 10 sustainable, solar-powered greenhouses to be installed simultaneously throughout
the United States on prominent reservations. These greenhouses will rely on solar energy to help power
necessary functions of the greenhouse, thus being sustainable and energy independent from inconsistent utilities.
Community members will have the opportunity and the responsibility to participate in the construction and
maintenance of these greenhouses. The greenhouses will contain crops that are native to each reservation, with
non-GMO seeds and without the use of chemical pesticides.
Sustainable, solar-powered greenhouses will provide a source of vocational education and on-the-job training,
specifically targeting unemployed women. Women will be trained in the top five skills of the CRS Smallholder
Farmers (group organization/management, savings/financial management, basic business/marketing,
technology/innovation and natural resource management), as well as the maintenance and care of the
greenhouses themselves. Women will then have a skillset which will enhance opportunities for employment
beyond the greenhouse.
Additional benefits of the greenhouses include better sources of nutrition, longer growing seasons for native
crops, community building, and even an option for women to sell their crops and increase cash flow within
markets on the reservation and possibly beyond.
Project
Objectives
This project will identify 10 Native American reservations throughout the United States who will benefit from
large greenhouse projects. Preference will be shown to those with highest rates of poverty and unemployment
and with higher need for alternative growing spaces. These 10 greenhouses will be built simultaneously using
local consultants for greenhouse development, as well as consultants for tribal relations as liaisons. All
greenhouses will be LEED v4 certified and utilize local vendors.
Women will be the main target group for educational sessions, with childcare options available for those with
young children. Catholic Relief Services has promoted five key skills that smallholder farmers should possess, so
courses will be taught on these skills. Additional training will be available for nutrition, soil preparation,
composting, farming basics and greenhouse care.
For the first growing season, crops will only be available to those who put “sweat equity” into the building of the
greenhouse and to those identified as being in severe need of nutritionally dense produce (ill, elderly, or those
with disabilities who are unable to participate in the building processes). After the first season, crops will be
available for purchase by those within the reservation and in the surrounding areas at farmers’ markets.
Requirements ● Physical inputs such as greenhouses, equipment, seeds must be procured from manufacturers and
companies that show a record of sustainable practices
● Women must complete and continue trainings consistently to remain in the program
● Sustainable, natural, and traditional cultural practices must be implemented in all stages of food
production within the greenhouses
● 100 women complete full program (average 10 participants per site)
● 30 women complete leadership training
Business
Justification:
After centuries of marginalization and oppression, Native American land reservations are known to be some of the
poorest communities of the United States. These reservations are home to high unemployment and poor health
due to malnutrition. There is a great need in these reservations for job skills training and healthy food options.
Sustainable, solar-powered greenhouses will empower women with the ability to provide healthy food options to
their community, generate personal income, and provide them with a set of transferable business skills. Women
will be trained in the top five skills of the CRS Smallholder Farmers, as well as the maintenance and care of the

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greenhouses. Unemployed women will then have a skillset which will enhance opportunities for employment
beyond the greenhouse.
If this project is not approved, New Seeds Inc. will not be able to serve as effectively those living in poverty in our
nation’s preserved lands. Other organizations who are expanding may reach this population instead, but New
Seeds already has a relationship with several tribes and is ready to enrich this relationship through this project.
Resource Costs
and Estimates
$11,000/greenhouse x 10 = includes construction, seeds, volunteer labor and solar panels = $110,000
$30,000 Project costs (educational materials, office supplies, food supplies)
$6500 Market rental costs
Project Manager - $41,000 salary + 30% fringe = $53,300
Project Team (1 staff/2 greenhouses) - $32,400 + 30% fringe = $42,120 x 5 = $210,600
Consultants: $36,100 – no fringe
• Tribal Liaisons (10): $2,510 each – these are only as mediators, not attached to any hours, but responsible for
assisting project team in community relations and communication
• Greenhouse consultant: $10,000 + $1000 travel reimbursement – part-time consulting status at $20/hour for
500 hours.
$446,500 for first year
$124,400 renewal needed in July 2017 for salaries and supplies through November and December 2017
$570,900 for 18 months
Roles and
Responsibilities
Stakeholder Responsibility
Trazy Richter, Native
Greenhouse Enterprises
(Project Manager)
Manages project and creates project plan timelines. Creates livelihood assessments
and rubric for analysis. Hire tribal liaisons. Develops CRS skill sets for smallholder
farmers training. Develops leadership training courses. Develop all tools and
systems for tracking participation and pounds of produce harvested, available for
sale and sold. Develops monthly report to be completed by project team.
Measures greenhouse output, manages Greenhouse project adjustments as
conflicts arise, manages and oversees project team, compiles monthly progress
newsletters to stakeholders, monitors project budget, approves change requests
Roberta Lewis, New Seeds,
CEO (Project Sponsor)
Initiates and oversees project. Serves as advisor to Trazy, will approve final
reservation selection, issues project charter, sources benefactors, serves on
steering committee and assigns budget.
Danielle Fondren, New
Seeds (Functional Manager)
Pre-existing manager within New Seeds, Inc. Responsible for recruiting and training
new staff. Responsible for completing consultant agreements and making
appropriate connections. Makes appropriate arrangements for mobile offices.
Serves on steering committee.
Winifred Brooks, Inter-Tribal
Council (Customer)
Provides greenhouse project requirements based on individual tribal norms.
Approves project deliverables and makes certain greenhouse produce meets tribal
norms, are sustainable and reinforce the topography of the land. Serves on steering
committee.

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Leah Victorino, Native
(Project Team Lead) and
Project Team Members
Conduct livelihood assessments. Obtain bids and purchase materials needed for
greenhouse construction including but not limited to systems, structural materials
and seeds. Drives construction, planting and harvesting efforts and manages daily
deliverables of volunteer builders. Facilitates CRS skill sets for smallholder farmers
training and tracks participation. Develops and facilitates supplemental course
training. Hold graduation ceremony for participants who complete the training
courses. Select leadership training participants, conduct training sessions and track
participation. Identify and establish markets for sale of produce and train
participants in the sales processes.
Denise Huxtable-Kendall,
Green Glass Growers
Construction (Consultant)
Assists with training community builders. Creates floor plans for each greenhouse
based on light exposure, moisture levels and produce types chosen. Assist project
manager in preliminary selection of produce types.
Signatures
_________________________________ Roberta Lewis, CEO, New Seeds, Inc.
_________________________________ Olga Engelsman, Board President (NSI)
_________________________________ Trazy Richter, Project Manager
_________________________________ Danielle Fondren, Functional Manager
_________________________________ Leah Victorino, Project Team Lead
_________________________________ Winifred Brooks, Inter-Tribal Council Liaison

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Project Scope Statement
Project
Overview
This pilot project will build 10 sustainable, solar-powered greenhouses to be installed simultaneously
throughout the United States on prominent reservations. These greenhouses will rely on solar energy to
help power necessary functions of the greenhouse, thus being sustainable and energy independent from
inconsistent utilities. Community members will have the opportunity and the responsibility to
participate in the construction and maintenance of these greenhouses. The greenhouses will contain
crops that are native to each reservation, with non-GMO seeds and without the use of chemical
pesticides.
Sustainable, solar-powered greenhouses will provide a source of vocational education and on-the-job
training, specifically targeting unemployed women. Women will be trained in the top five skills of the
CRS Smallholder Farmers (group organization/management, savings/financial management, basic
business/marketing, technology/innovation and natural resource management), as well as the
maintenance and care of the greenhouses themselves. Women will then have a skillset which will
enhance opportunities for employment beyond the greenhouse.
Additional benefits of the greenhouses include better sources of nutrition, longer growing seasons for
native crops, community building, and even an option for women to sell their crops and increase cash
flow within markets on the reservation and possibly beyond.
Project Goals
and Objectives
This project will identify 10 Native American reservations throughout the United States who will benefit
from large greenhouse projects, specifically targeting the population of unemployed or underemployed
adult females to improve their livelihoods.
The 10 greenhouses will be built and between September 2016 and March 2017. By September 2018,
100 women will successfully develop and run sustainable greenhouse businesses that provide healthy
food options to their communities, with an additional 30 women trained in leadership skills in order to
attain sustainability.
The greenhouses will be used to grow a variety of nutritionally dense produce types native to each
reservation. Throughout the winter months, vocational and smallholder training courses will be offered
with a goal of 100 women completing all required courses. Following these courses, 30 women will be
identified to advance in leadership training courses to sustain the leadership responsibilities for future
seasons.
As crops are ready to harvest, produce will be sold in nearby farmers’ markets for small profits to assist
in procurement of future seeds and equipment.
Comprehensive
List of Project
Deliverables
● 10 Greenhouses
● Types of produce
● 100 Women Complete Vocational & Smallholder Training
● 30 Women Complete Leadership Training
● Pounds of produce for sale
● Income

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Comprehensive
List of Project
Requirements
● Preferably hire tribal liaisons, greenhouse contractors, and development staff directly training or
supervising the women in the program
● Physical inputs such as greenhouses, equipment, seeds must be procured from manufacturers
and companies that show a record of sustainable practices
● Women selected for program must be either unemployed or underemployed
● Participant attendance to CRS training must be recorded each session
● Seeds source must be verified and certified organic
● All workers involved in construction of greenhouses must follow OSHA approved standards
● Intercropping methods must be used when planting
● Soil preparation must be conducted using sustainable, no-till practices
● Monthly and annual reports must be completed in standard forms
● All greenhouse water facilities must be winterized in colder climate sites
● Women must complete and continue trainings consistently to remain in the program
● Women leaders must have completed all requirements for the first year of the program
● Two alternate leaders must be selected at each site
● Women leaders commit to the full 2018 season
Exclusions from
Scope
● Financial literacy training and assistance other than what is included in the Five CRS Skill Set
Training (savings/financial training), i.e. establishing bank accounts for project participants
● Project participants are not paid or employed by the project; their income-generation is based
on their own yields
Time and Cost
Estimates
$11,000/greenhouse x 10 = includes construction, seeds, volunteer labor and solar panels = $110,000
$30,000 Project costs (educational materials, office supplies, food supplies)
$6500 Market rental costs
Project Manager - $41,000 salary + 30% fringe = $53,300
Project Team (1 staff/2 greenhouses) - $32,400 + 30% fringe = $42,120 x 5 = $210,600
Consultants: $36,100 – no fringe
*Note: New Seeds functional managers are not paid using project funds
• Tribal Liaisons (10): $2,510 each – these are only as mediators, not attached to any hours, but
responsible for assisting project team in community relations and communication
• Greenhouse consultant: $10,000 + $1000 travel reimbursement – part-time consulting status at
$20/hour for 500 hours.
$446,500 for first year
$124,400 renewal needed in July 2017 for salaries and supplies through November and December 2017
$570,900 for 18 months
Roles and
Responsibilities Activity Assigned Responsibility/Approval Level
Scope Statement Project Manager- Trazy Richter Responsible
Inter-Tribal Council - Winifred Brooks Approve
CEO, New Seeds - Roberta Lewis Approve
Project Team-Leah Victorino N/A
Functional Manager- Danielle Fondren Review
Greenhouse Consultant-Denise Huxtable-Kendall N/A

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Work Breakdown Structure Project Manager- Trazy Richter Responsible
Stakeholder- Winifred Brooks Approve
Project Team- Leah Victorino N/A
Functional Team Manager- Danielle Fondren Review
Project Schedule Project Manager- Trazy Richter Responsible
Inter-Tribal Council- Winifred Brooks Approve
Project Team- Leah Victorino N/A
Functional Team Manager-Danielle Fondren Review
Greenhouse Consultant-Denise Huxtable-Kendall Inform
Recruit and Train Staff Project Manager- Trazy Richter Responsible
Inter-Tribal Council- Winifred Brooks Inform
Project Team- Leah Victorino Attend
Functional Team Manager-Danielle Fondren Responsible
Select Sites Project Manager- Trazy Richter Responsible
Inter-Tribal Council- Winifred Brooks Approve
Project Team- Leah Victorino Responsible
Functional Team Manager-Danielle Fondren N/A
Greenhouse Consultant-Denise Huxtable-Kendall Inform
Greenhouse Construction Project Manager- Trazy Richter Approve
Greenhouse Consultant-Denise Huxtable-Kendall Responsible
Participant and Leadership
Training
Project Manager- Trazy Richter Approve
Inter -Tribal Council- Winifred Brooks Review
CEO,New Seeds - Roberta Lewis N/A
Functional Team Manager-Danielle Fondren Create Curriculum

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Choose and Plant Seeds Project Manager- Trazy Richter Approve
Inter-Tribal Council-Winifred Brooks Review
CEO, New Seeds - Roberta Lewis Review
Greenhouse Consultant-Denise Huxtable-Kendall Consult
Harvest Produce Project Manager- Trazy Richter Approve
CEO ,New Seeds - Roberta Lewis Inform
Transport & Sell goods Project Manager- Trazy Richter Approve
Inter-Tribal Council- Winifred Brooks N/A
CEO, New Seeds - Roberta Lewis Inform
Greenhouse Consultant-Denise Huxtable-Kendall Consult
Assumptions ● Weather permits construction of greenhouses and adequate sun needed for growing
● Water access and availability
● All equipment and materials are on site in time to begin construction and planting stages
● Greenhouses can be constructed by first frost
● Enough women participate
● Utility access and availability
Project
Acceptance
Criteria
1. Project Team will be responsible for completing monthly reports with narratives of the month’s
activities, as well as updates on meeting deliverables.
2. Project Manager will receive these reports and combine the total reports into a monthly report
for review by all major stakeholders.
3. An annual report will be audited and approved by funding sources.
4. Final report detailing the following factors will signed off by CEO, Roberta Lewis, and all key
stakeholders during the closing phase of the project:
a. 10 Greenhouses are fully constructed and functional.
b. 100 participants (two-thirds of 150 total) complete entire program
successfully.
c. 30 leaders (three-quarters of 40 total) complete leadership training.
d. Goals for produce sales have been achieved by at least 80% according to
location and availability for market sales.
Constraints ● Time to finish construction before cold winter sets into sites in colder climates
● Market structure on the reservation for selling agricultural products
● Lack of support from members of tribe, particularly men

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Signatures

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Communications Plan
Communications Recipients Method Timing Prepared By
Project Plan Roberta, Winifred,
Danielle
Kickoff Meeting May 2016 Trazy
Project Scope
Statement
Roberta, Winifred,
Danielle
Team
Meeting/Training
April 2016 Trazy
Status Reports Roberta, Winifred,
Danielle
Monthly Progress
Reports
Monthly
starting 9/2016
Trazy, Project Team, Leah
Status Review Meetings Denise, Leah, Project
Team
Conference Call Monthly Trazy
Project Documentation Roberta, Danielle, Leah,
Project Team, Trazy
Intranet; Shared Drive
folder
Daily Roberta, Danielle, Leah, Project Team,
Trazy
Change requests Roberta, Winifred, Funder Formal request form As necessary Trazy
Performance Measures Roberta, Winifred, Funder SMART goals matrix Quarterly Trazy
Participant Completion
Party Invitations
Community, Participants,
Roberta, Winifred,
Denise, Funder, Project
Team
Email, Mail Annually Event Planning Committee
Contract with
Greenhouse Consultant
Denise Formal Proposal July 2016 Danielle
Town Hall Meetings Community Members,
Participants, Tribal
Liaisons
Meetings September,
October 2016
Leah, Project Team, Trazy
Sales Goals
Spreadsheets
Leah, Project Team Intranet, Shared Drive
Folder
9/16- 12/16 Trazy
Signatures

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Work Breakdown Structure (WBS)
1. Native Greenhouse Enterprises
1.1. Greenhouses
1.1.1. Recruit and train staff and participants
1.1.1.1. Advertise for open positions in project staffing (project team to oversee builds)
1.1.1.2. Upon receipt of resumes, interview
1.1.1.3. Hire staff
1.1.1.3.1. Register new staff to attend agency orientation
1.1.1.3.2. Offer/Receive training in their assignments
1.1.1.4. Contract with Denise Huxtable-Kendall as Greenhouse Consultant
1.1.1.5. Hold first team meeting
1.1.2. Select sites
1.1.2.1. Create livelihood and community assessments
1.1.2.2. Conduct livelihood and community assessments
1.1.2.3. Create rubric to narrow selection of sites to ideal number
1.1.2.4. Apply rubric to potential sites
1.1.2.5. Hire tribal liaisons
1.1.2.5.1. Conduct personal interviews with candidates
1.1.2.6. Hold town hall meetings at all chosen sites to discuss project, build momentum and interest
1.1.2.7. Lease and set-up office trailer at each site
1.1.3. Procure materials
1.1.3.1. Contact vendors
1.1.3.1.1. Contact local Lumber Vendors
1.1.3.1.1.1. Obtain bids
1.1.3.1.2. Contact local Garden Supplies Vendors
1.1.3.1.3. Contact local Metal Vendors
1.1.3.1.4. Contact local Glass Vendors

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1.1.3.1.5. Contact local Solar Panels Vendors
1.1.3.1.6. Contact local Hydroponics Vendors
1.1.3.2. Order materials
1.1.3.2.1. Purchase Lumber
1.1.3.2.2. Purchase Garden supplies (see list)
1.1.3.2.2.1. Obtain or create traditional food storage urns
1.1.3.2.3. Purchase Metal
1.1.3.2.4. Purchase Window materials (glass or plastic)
1.1.3.2.5. Purchase Solar Panels
1.1.3.2.6. Purchase Hydroponics
1.1.4. Construct greenhouses
1.1.4.1. Create simple floor plan noting locations of doors and any interior walls
1.1.4.2. Prepare site for construction
1.1.4.2.1. Honor tribal pre-building tradition
1.1.4.2.2. Level land
1.1.4.2.3. Erect greenhouse structure
1.1.4.2.4. Prep ground to act as natural floor
1.1.4.2.5. Construct walls and roof
1.1.4.2.6. Install doors
1.1.4.3. Install ground-mount solar panels
1.1.4.4. Install compost receptacles
1.1.4.5. Install interior systems
1.1.4.5.1. Connect hydroponics
1.1.4.5.2. Construct raised beds and growing areas
1.1.4.5.3. Install Cache pits or other traditional/natural food storage urns
1.2. Vocational & Smallholder training
1.2.1. Secure location for training
1.2.1.1. Obtain snacks and beverages for training sessions
1.2.2. Develop Curriculum using CRS “The Top Five Skill Sets for Smallholder Farmers”
1.2.2.1. Develop course(s) for “Group Organization and Management”
1.2.2.2. Develop course(s) for “Savings and Financial Management”
1.2.2.3. Develop course(s) for “Basic Business and Marketing Skills”

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1.2.2.4. Develop course(s) for “Technology and Innovation”
1.2.2.5. Develop course(s) for “Natural Resource Management”
1.2.2.6. Prepare presentation materials
1.2.2.7. Print only necessary materials
1.2.3. Create supplemental courses
1.2.3.1. Develop hydroponics training
1.2.3.2. Develop composting training
1.2.3.3. Develop soils training
1.2.3.4. Develop sustainability training
1.2.3.5. Develop solar energy training
1.2.3.6. Develop nutrition course(s)
1.2.4. Obtain educational materials (see list)
1.2.5. Conduct training sessions for program participants
1.2.6. Track Participation
1.2.7. Hold Graduation Ceremony for women who completed all courses
1.2.7.1. Create an event planning committee
1.2.7.2. Secure venue
1.2.7.2.1. Arrange tables and chairs
1.2.7.3. Announce and invite appropriate tribes people and stakeholders
1.2.7.4. Prepare certificates for graduates
1.2.7.5. Prepare ceremony program
1.2.7.5.1. Call for graduates who would like to be/speak in the program
1.2.7.5.2. Prepare meal using bounty from the greenhouse
1.2.7.5.3. Obtain meal service supplies for attendees (see list)
1.2.7.6. Organize community volunteers from the tribe
1.2.7.6.1. Identify volunteer roles for the event
1.2.7.6.2. Call for volunteers
1.2.7.6.3. Assign volunteers to roles
1.2.7.7. Party!
1.3. Leadership training
1.3.1. Select participants as leaders
1.3.1.1. Conduct individual interviews
1.3.1.2. Rank candidates
1.3.1.3. Notify candidates

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1.3.2. Conduct training sessions
1.3.2.1. Prepare curriculum
1.3.2.2. Prepare print and presentation materials
1.3.2.3. Track attendance
1.4. Types of produce
1.4.1. Select crop types
1.4.1.1. Identify preliminary selection of nutrient-rich crops native to each site
1.4.1.2. Hold participatory meeting for program participants to weigh in
1.4.1.2.1. Secure location for meeting
1.4.1.2.2. Share information on crops to choose from
1.4.1.2.3. Conduct a participant vote
1.4.2. Procure seeds
1.4.2.1. Contact local Seeds Vendors
1.4.2.1.1. Obtain bids
1.4.2.1.2. Purchase Seeds
1.4.3. Map individual greenhouses for optimal planting of each seed type
1.4.3.1. Test sun levels
1.4.3.2. Test moisture levels
1.4.4. Plant seeds
1.4.4.1. Prepare and install any additional equipment for plants (ie support for tomatoes or beans)
1.5. Pounds of produce for sale
1.5.1. Monitor growing season carefully
1.5.2. Harvest produce
1.5.2.1. Save seeds for following season
1.5.2.2. Obtain labeled packaging
1.5.2.3. Obtain scale
1.5.2.4. Store produce properly
1.5.3. Identify prospective markets
1.5.3.1. Create comprehensive list of local tribe grocery and farmer’s markets
1.5.3.2. Develop rubric to rank best options for sales of produce
1.5.3.3. Apply rubric
1.5.3.4. Contract with selected markets
1.5.4. Establish market
1.5.4.1. Secure location for sales

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1.5.4.2. Coordinate sales shifts participants working market
1.5.4.3. Train participants in their roles
1.5.5. Transport produce to market
1.5.5.1. Package produce weekly according to weight or other appropriate measurement
1.5.5.2. Arrange reliable transport from greenhouse to market
1.5.5.3. Create adequate food storage system during transport
1.5.5.4. Create plan for distribution of unsold produce post-market
1.5.5.4.1. Partner with local soup kitchen and/or food pantry
1.5.6. Track produce pounds sold
1.5.6.1. Develop tracking system
1.5.6.2. Set produce sold goal
1.5.6.3. Identify participants to use tracking system
1.5.6.4. Train participants in using tracking system
1.5.6.5. Track pounds available for sale weekly
1.5.6.6. Track pounds sold weekly
1.5.6.7. Report pounds sold to project team
1.6. Income
1.6.1. Measure total income generated from produce sales
1.6.1.1. Create tracking tool based on price point per pounds sold
1.6.2. Measure net profits
1.6.2.1. Subtract fee for stall at farmer’s market from total income generated
Signatures

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Responsibility Assignment Matrix
Greenhouses
Resources Recruit and Train Staff Select Sites Procure Materials Construct Greenhouses
Trazy, Project Manager Review Responsible Approve N/A
Roberta, Project Sponsor, CEO Approve Approve Approve N/A
Danielle, Functional Manager Responsible N/A N/A Consult
Leah, Project Team Inform N/A Responsible Responsible
Winifred, Inter-Tribal Council N/A Consult N/A N/A
Denise, Greenhouse Consultant N/A N/A N/A Responsible
Vocational & Smallholder Training
Resource Develop
Curriculum
Create
Supplemental
Courses
Obtain
Educational
Materials
Conduct
Participant
Training
Track
Participation
Hold
Graduation
Ceremony
Trazy, Project Manager Inform Approve Approve Approve Approve Attend
Roberta, Project Sponsor, CEO Approve Inform N/A N/A Inform Attend
Danielle, Functional Manager Responsible Inform N/A N/A Inform Inform
Leah, Project Team Inform Responsible Responsible Responsible Responsible Responsible
Winnifred, Inter-Tribal Council N/A N/A N/A N/A N/A Attend
Denise, Greenhouse Consultant N/A Inform N/A Inform N/A Attend
Leadership Training
Resource Select Participant Leaders Conduct Training Sessions
Trazy, Project Manager Approve Approve
Roberta, Project Sponsor, CEO Inform Inform
Danielle, Functional Manager N/A N/A
Leah, Project Team Responsible Responsible
Winnifred, Inter-Tribal Council Inform Inform
Denise, Greenhouse Consultant N/A N/A

20
Types of Produce
Resource Select Produce Procure Seeds Map Greenhouses Plant Seeds
Trazy, Project Manager Approve Approve Inform Inform
Roberta, Project Sponsor, CEO Inform Inform N/A N/A
Danielle, Functional Manager N/A N/A N/A N/A
Leah, Project Team Responsible Responsible Inform Responsible
Winnifred, Inter-Tribal Council Consult N/A N/A N/A
Denise, Greenhouse Consultant Consult Consult Responsible Responsible
Pounds of Produce for Sale
Resource Monitor
Growing
Season
Harvest
Produce
Identify
Prospective
Markets
Establish
Market(s)
Transport
Produce
Track
Produce
Sold
Trazy, Project Manager Inform Inform Approve Approve Approve Approve
Roberta, Project Sponsor, CEO Inform N/A N/A Inform N/A Inform
Danielle, Functional Manager N/A N/A N/A N/A N/A N/A
Leah, Project Team Responsible Responsible Responsible Responsible Responsible Responsible
Winnifred, Inter-Tribal Council Inform Consult N/A N/A N/A N/A
Denise, Greenhouse Consultant Responsible Consult N/A Inform Consult N/A
Income
Resource Measure Income Measure Net Profits
Trazy, Project Manager Responsible Responsible
Roberta, Project Sponsor, CEO Approve Approve
Danielle, Functional Manager N/A N/A
Leah, Project Team Responsible Inform
Winnifred, Inter-Tribal Council N/A N/A
Denise, Greenhouse Consultant N/A N/A
Signatures

21
Skills Inventory
Employee Job Title Skills/Training Years Education
Trazy Collins Project Manager Degree 4 BS/BA in applicable field
Masters Preferred
PMP 1 PMP Certification
Cross Cultural Training 5
Managerial Training 5
MS Office Skills 1
Budgeting Skills 3
Danielle
Fondren
Functional
Manager
Degree 4 BS/BA in applicable field
Masters Preferred
PMP 1 PMP Certification
MS Office Skills 1
Leah Victorino Team Lead 2 Some college preferred
PMP 1 PMP Certification preferred
MS Office Skills 1
Greenhouse Experience
preferred
TBD Project Team HS Diploma/GED 4 Some college preferred
Advanced MS Office Skills 1
Interest in sustainability and social justice
Denise
Huxtable
Consultant Degree 4 BS in applicable field
Extensive Experience in
Greenhouses
10
Cross Cultural Training

22
Signatures

23
Skills Definition by Task
Task or Work
Package
Skills Needed Level of Expertise Potential Team Member(s)
Recruit and Train
Staff
Ability to interview and recognize potential
staff, ability to lead meetings, and train
staff in new positions
3-5 years management
experience
Trazy, Project Manager,
Danielle, Functional Manager
Select Sites Understanding of livelihood and
community assessments, Cultural
Competency, Ability to survey and gain
interest in community for projects (able to
"sell" the project)
Proven track record on
previous project(s)
Trazy, Project Manager,
Leah, Project Team Lead
Project Team
Procure Materials
Vendor Relations, Cultural Competency,
Budgeting Skills
previous project(s)
Project Team
Construct
Greenhouses Cultural Competency, Construction
background, Greenhouse experience
2+ years Leah, Project Team Lead,
Project Team,
Denise, Greenhouse Consultant
Develop
Curriculum
Understanding and Experience with
Catholic Relief Service
Danielle, Functional Manager
Create
Supplemental
Courses
Cultural Competency, Construction
background, Greenhouse experience
2+ years Leah, Project Team Lead
Project Team
Obtain
Educational
Materials
Classroom Experience, Well Organized Leah, Project Team Lead
Project Team
Conduct Training
Sessions
Project Team
Track
Participation
Well organized, Computer Skills Leah, Project Team Lead
Project Team
Hold Graduation
Ceremony
Event Planning and Organization 2+ years Leah, Project Team Lead
Project Team
Select Participant
Leaders
Cultural Competency, Ability to interview
and recognize potential leadership skills
previous project(s)
Project Team
Conduct Training
Sessions
Project Team

24
Select Produce Understanding of Nutrition, Cultural
Competency, Ability to lead community
meetings
Trazy, Project Manager
Project Team
Procure Seeds Vendor Relations, Budgeting Skills Proven track record on
previous project(s)
Project Team
Map
Greenhouses
Farming Experience, Greenhouse
Experience
2+ years Denise, Greenhouse Consultant
Plant Seeds Farming Experience, Greenhouse
Experience
2+ years
Project Team
Monitor Growing
Season
Farming Experience, Greenhouse
Experience
Project Team
Harvest Produce Farming Experience, Greenhouse
Experience
Project Team
Identify
Prospective
Markets
Cultural Competency, knowledge of local
markets
Project Team
Establish
Market(s)
Ability to forge new professional
relationships with new contacts, ability to
"sell" the project
previous project(s)
Project Team
Transport
Produce to
Market(s)
Scheduling experience, management
experience, knowledge of local non-profits
previous project(s)
Project Team
Track Produce
Pounds Sold
Computer skills, well organized Leah, Project Team Lead
Project Team
Measure Income
Generated from
Produce Sales
Computer skills, well organized, Knowledge
of budgets, sales and income
Measure Net
Profits
Computer skills, well organized, profit
management experience
3-5 years management
experience
Signatures

25
Materials, Supplies, & Equipment List
Task Materials needed Quantity Available/Procure Approx. Cost
1.1.1.4. Contract with Denise
Huxtable-Kendall as Greenhouse
Consultant
Consulting Agreement 1 Available $0
1.1.1.5. Hold first team meeting Project charter copies 8 Procure $0
Whiteboard or flipchart 1 Available $0
Sticky notepads 4 Available $0
Markers 2 Available $0
Writing Utensils 8 Available $0
1.1.2.1. Create livelihood and
community assessments
Organization standard LCA
template
1 Available $0
1.1.2.6. Hold town hall meetings
at all chosen sites to discuss
project, build momentum and
interest
Informational material
regarding New Seeds, Native
Greenhouse Enterprises,
Schedule and course
materials
200 Procure $0
Chairs for each auditorium 20/each Available $0
Mic/speaker A/V equipment 2/each Available $0
1.1.2.7. Secure trailers Trailers 10 Procure $22,000
PCs in trailer offices 10 Procure $5,000
1.1.4.5.2. Prepare raised beds and
growing areas
Lumber 10 greenhouses Procure $20,000
1.1.4.5. Install interior systems Garden Supplies 10 greenhouses Procure $3,000
1.1.4.2.5. Construct walls and roof Steel 10 greenhouses Procure $25,000
1.1.4.2.5. Construct walls and roof Glass or Plastic 10 greenhouses Procure $20,000
1.1.4.3. Install solar panels Solar panels (Ground Mount) 20 Procure $20,000
1.1.4.5.1. Connect hydroponics Hydroponics Systems 10 Procure $20,000
1.1.4.5.3. Install cache pits and urn
food storage systems
Traditional urns 10 Procure $1,000
1.1.4.2.6. Install doors Doors 10 Procure $1,000
1.2.1 Secure training location Community Rooms 10 Available $0
1.1.2.2.7 Print necessary material Printers 10 Procure $400
1.2.2.6. Print presentation
materials
Paper 10 reams Procure $200
1.2.4. Obtain educational
materials
Writing Utensils 200 Procure $20
Notebooks 200 Procure $100
Whiteboards and Markers 10 Procure $200
Notecards 20 packets Procure $20
Highlighters 200 Procure $70
Miscellaneous Procure $90

26
1.2.1.1. Obtain snacks and
beverages
Snacks 10 sites Procure $1,000
Beverages 10 sites Procure $1,000
1.2.7.4. Prepare graduation
certificates
Certificate Paper 100 Available $0
1.2.7.2.1. Arrange tables and
chairs
Tables 50/site Available $0
Chairs 50/site Available $0
1.2.7.5.3. Obtain meal service
supplies
Plates 500 Procure $50
Cups 500 Procure $25
Silverware 500 Procure $25
1.3.2.2. Prepare and print
(leadership training)
Printers 10 Available $0
Paper 1 case Procure $200
1.4.1.2.1. Secure locations for
produce types meetings
Community Rooms 10 Available $0
1.4.2.1.2. Procure seeds Seeds 10 Greenhouses Procure $10,000
1.4.4.1. Prepare and install
additional equipment
Dependent on seed types
chosen
10 Greenhouses Procure $1,000
1.5.2.2. Obtain labeled packaging Labeled Packaging 10 cases Procure $1,000
1.5.2.3. Obtain scales Scales 10 Procure $300
1.5.2 Harvest produce Packaging crates 100 Donated $0
Signatures

27
Project Risk List
Risk
number
Risk name Description Level
1 Greenhouse construction time over
schedule
Building stage runs long impeding growing season Medium
2 Unforeseen construction costs arise Incorrect building materials ordered Medium
3 Loss of key personnel Project team unable to commit to remote living
location
Medium
4 Inability to find qualified staff Lack of experienced staff living near chosen sites Low
5 Inclement weather or natural disaster
delays construction
Unexpected and severe weather patterns differ
throughout many native reservations , affecting
construction completion
Low
6 Deliveries of materials are delayed Poor planning or infrequent delivery schedules,
lower levels of access to remote native lands
Medium
7 Seeds don’t produce effectively Seeds don’t germinate as expected and either fail
to produce or do not produce as usual in size or
quantity
HIgh
8 Produce quality is poor Customers will not purchase product Low
9 Food storage systems fail Loss of product due to improper storage related to
heat, cold, moisture, or duration of storage
Low
10 Community members actively oppose
women’s empowerment
Influential people within the tribe may not be in
favor of changing the status quo and providing
opportunities for women
Low
11 Women participants do not attend work
shifts regularly enough to grow produce
and complete the program
Childcare resources may be unavailable often
enough to allow women to attend work shifts
regularly or participants fail to commit to the
project
High
12 Training for program participants is
inadequate
Training materials not reviewed thoroughly or do
not properly prepare and equip women with
entrepreneurial and agricultural skills needed to
become successful
Low
13 Technological equipment fails Loss of workable hours waiting on IT technician for
hire
Low
14 Crops become diseased Adherence to organic policies may prohibit disease
prevention and result in agricultural loss
Medium
15 Shortage of seeds on the market at time
needed for procurement
The shortage of seeds needed could impact the
overall growing season by halting progress by
several weeks, affecting the entire growing season
Low
16 Transportation of produce to market is
unavailable/fails
Without access to refrigerated cargo trucks during
harvest, sales will be halted
Low
17 Project time is increased The importance of saving on costs is tantamount to
a successful project, therefore increased time is
risky
Low
18 Food prices drop adversely affecting
program produce pricing
Instability of market prices can affect profit
margins for the greenhouse farms
Low

28
19 Inability to locate markets for sales of
produce
Without cooperation from local market partners,
program participants may not be able to sell their
product.
Low
20 Customers dislike types of produce grown With produce selection requiring tribal approval;
customers may be unfamiliar with our choices
Low
21 Loss of or substantial drop in consistent
water supply
Water is a necessary input to produce Medium
22 Theft of greenhouse equipment and/or
produce
Valuable equipment, especially solar panels
outside the building, will be used and is at risk of
being stolen for use or for resale.
Low
Signatures

29
Probability Impact Matrix
Risk # Risk Probability Impact
Risk
score
1 Greenhouse construction time runs long impeding growing season 0.20 0.80 0.16
2 Unforeseen construction costs arise 0.50 0.40 0.20
3 Loss of key personnel 0.20 0.80 0.16
4 Inability to find qualified staff 0.20 0.60 0.12
5 Inclement weather or natural disaster delays construction 0.05 0.80 0.04
6 Deliveries of materials are delayed 0.50 0.40 0.20
7 Seeds don’t germinate as expected 0.40 0.80 0.32
8 Produce quality is poor 0.20 0.40 0.08
9 Food storage systems fail 0.10 0.80 0.08
10
Community members actively oppose women’s
empowerment
0.10 0.20 0.02
11
Women participants do not attend and work regularly enough
to complete the program
0.50 0.80 0.40
12 Training for program participants is inadequate 0.05 0.40 0.02
13 Technological equipment fails 0.40 0.10 0.04
14 Crops become diseased 0.20 0.80 0.16
15
Shortage of seeds on the market at time needed for
procurement
0.05 0.60 0.03

30
16 Transportation of produce to market is unavailable/fails 0.05 0.40 0.02
17 Project time is increased 0.20 0.20 0.04
18 Food prices drop adversely affecting program produce pricing 0.20 0.40 0.08
19 Inability to locate markets for sales of produce 0.05 0.80 0.04
20 Customers dislike types of produce grown 0.05 0.40 0.02
21 Loss of or substantial drop in consistent water supply 0.20 0.80 0.16
22 Theft of greenhouse equipment and/or produce 0.20 0.30 0.06
THRESHOLD 0.15
Signatures

31
Risk Directory
Risk
Number
Risk Name Risk Plan
Created
Plan Location Responsible
Party
1 Greenhouse construction time runs long
impeding growing season
Y Risk management handbook,
Schedule section
Trazy Collin
2 Unforeseen construction costs arise Y Risk management handbook,
Budget section
Trazy Collins
3 Loss of key personnel Y Risk management handbook,
Staffing section
Trazy Collins
4 Inability to find qualified staff N Trazy Collins
5 Inclement weather or natural disaster
delays construction
N Trazy Collins
6 Deliveries of materials are delayed Y Risk management handbook,
Resources section
Trazy Collins
7 Seeds don’t germinate as expected Y Contingency plan Leah Victorino
8 Produce quality is poor N Leah Victorino
9 Food storage systems fail N Leah Victorino
10 Community members actively oppose
women’s empowerment
N Danielle Fondren
11 Women participants do not attend and
work shifts regularly enough to grow
produce and complete the program
Y New Seeds Toolkit for
Engaging Program
Participation
Danielle Fondren
12 Training for program participants is
inadequate
N Danielle Fondren
13 Technological equipment fails N Trazy Collins
14 Crops become diseased Y Contingency plan Leah Victorino
15 Shortage of seeds on the market at time
needed for procurement
N Leah Victorino
16 Transportation of produce to market is
unavailable/fails
N Danielle Fondren
17 Project time is increased N Trazy Collins
18 Food prices drop adversely affecting
program produce pricing
N Leah Victorino
19 Inability to locate markets for sales of
produce
N Danielle Fondren
20 Customers dislike types of produce grown N Danielle Fondren
21 Loss of or substantial drop in consistent
water supply
Y Contingency plan Leah Victorino
22 Theft of greenhouse equipment and/or
produce
N Leah Victorino

32
Signatures

33
Quality Management Plan
Project
Overview
This pilot project will build 10 sustainable, solar-powered greenhouses to be installed throughout the
United States on prominent reservations. These greenhouses will rely on solar energy to help power
necessary functions of the greenhouse, thus being sustainable and energy independent from
inconsistent utilities. Community members will have the opportunity and the responsibility to
participate in the construction and maintenance of these greenhouses. The greenhouses will contain
crops that are native to each reservation, with non-GMO seeds and without the use of chemical
pesticides.
Sustainable, solar-powered greenhouses will provide a source of vocational education and on-the-job
training, specifically targeting unemployed women. Women will be trained in the top five skills of the
CRS Smallholder Farmers (group organization/management, savings/financial management, basic
business/marketing, technology/innovation and natural resource management), as well as the
maintenance and care of the greenhouses themselves. Women will then have a skillset which will
enhance opportunities for employment beyond the greenhouse.
Additional benefits of the greenhouses include better sources of nutrition, longer growing seasons for
native crops, community building, and even an option for women to sell their crops and increase cash
flow within markets on the reservation and possibly beyond.
Quality
Standards and
Regulations
New Seeds Incorporated is committed to providing culturally empowering, state of the art, sustainable
greenhouses and smallholder farming skills to Native women living in poverty on reservations. This
includes:
1) Understanding the cultural edifices of the populations chosen
2) Meeting the food needs of the local communities and Native people we are serving
3) Providing efficient training and support to ensure profitable growing seasons
4) Building and maintaining market level, technologically competitive greenhouses
5) Involving all local employees in the delivery of quality practices and products
6) Meeting all current local and national policies to qualify for USDA Certified Organic produce and
regional distribution
7) Establish sustainable greenhouse facilities that serve to improve the lives of impoverished Native
women by increasing skill level, level of disposable income and empowerment
8) Meet and follow minimum construction and maintenance requirements according to Sustainable
Building Council standards
Quality Criteria 1) Construct 10 Greenhouses on 10 reservations with materials procured from manufacturers and
companies that show a record of sustainable practices.
a) Entire process of greenhouse construction will be monitored in monthly reports to
stakeholders to detail progress. Reports will be created by Project Manager (PM) and
Project Team (PT) will need to complete and submit each report by the 5th of the
following month to the PM.
2) Provide complete vocational and smallholder farms training to 100 women on selected
reservations.
a) Training will be held on a pre-scheduled basis determined by PT to align with other
priorities of the women interested in the trainings.
b) Attendance will be tracked by PT and reported to PM with monthly report.

34
c) PM will review data of one site (or 10% of total sites) each month, chosen at random, for
data verification and authenticity.
d) Any site with less than 10 participants will need to provide justification and plans for
improvement with the monthly report.
3) Provide Leadership Training to 30 women on selected reservations.
a) Training will be held on a pre-scheduled basis determined by PT to align with other
priorities of the women interested in the trainings.
b) Attendance will be tracked by PT and reported to PM with monthly report.
d) Any site with less than 3 participants will need to provide justification and plans for
improvement with the monthly report.
4) Grow 5 varieties of produce in each greenhouse that are native to reservation’s area and chosen
by the tribe based on nutritional value and preference.
a) PS will report varieties of produce and update PM with monthly report.
5) Sell produce at market(s) in order to make a profit for greenhouse sustainability after project
end.
a) PT will track number of pounds sold at each market.
b) PT will record monthly totals in monthly report to PM.
d) Once baseline has been decided, any site with less productivity will need to provide
justification and plans for improvement with the monthly report.
Quality
Assurance
Procedures
● Monthly reports to PM prepared by PT
● Data review by PM
● Monthly newsletters to Sponsors, Tribal Council liaisons, and other functional managers
prepared by PM
Quality
Management
Roles and
Responsibilities
Stakeholder Responsibility
Trazy Richter, Native
(Project Manager)
● Receive and approve monthly reports from PS
● Create 1 monthly report for stakeholders including but not limited to funder,
CEO, and ITC
● Conduct monthly data review(s) to ensure accurate data and performance
Roberta Lewis, New
Seeds, CEO (Project
Sponsor)
● Review Monthly Reports submitted by PM
Danielle Fondren, New
Seeds (Functional
Manager)
Winifred Brooks, Inter-
Tribal Council
(Customer)

35
Leah Victorino, Native
(Lead Project Team)
● Create monthly report due on the 5th of the following month. Report includes
updates on greenhouse construction, updates on number of participants in
vocational training and leadership training, updates on types of produce and
update on produce their assigned greenhouse has sold at market(s).
● Ensure accurate data collection and entry.
● Report any justification and plans for improvement when necessary
TBD, Native
(Project Team x 4)
● Create monthly report due on the 5th of the following month. Report includes
updates on greenhouse construction, updates on number of participants in
vocational training and leadership training, updates on types of produce and
update on produce their assigned greenhouse has sold at market(s).
● Ensure accurate data collection and entry.
● Report any justification and plans for improvement when necessary
Signatures

36
Budget Reports
See attachments.
Signatures

37
COST OVERVIEW
$0.00
$100,000.00
$200,000.00
$300,000.00
$400,000.00
$500,000.00
$600,000.00
0%
0%
0%
1%
1%
1%
4/10/16
5/22/16
7/3/16
8/14/16
9/25/16
11/6/16
12/18/16
1/29/17
3/12/17
4/23/17
6/4/17
7/16/17
8/27/17
10/8/17
11/19/17
CUMULATIVECOST
%COMPLETE
Chart Title
Cumulative Percent Complete Cumulative Cost
PROGRESS VERSUS COST
Progress made versus the cost spent over time.
COST STATUS
-
Cost status for top level tasks.

38
$0.00
$10,000.00
$20,000.00
$30,000.00
$40,000.00
$50,000.00
$60,000.00
$70,000.00
$80,000.00
Actual Cost Remaining Cost Baseline Cost
Type: Work,
$361,436.77, 71%
Type: Material,
$141,100.00, 27%
Type: Cost,
$8,600.00, 2%
Type: Work
Type: Material
Type: Cost
RESOURCE COST OVERVIEW
COST STATUS
COST DISTRIBUTION
COST DETAILS
Cost status for work resources.

MGD 172 Native Greenhouse Enterprises Final Project Plan

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