The document discusses the importance of strategic planning for organizations, outlining the process of setting goals, conducting analyses, and developing action plans to achieve those goals. It emphasizes the need for a structured approach to align resources and objectives with the organization's mission and vision. Key elements of strategic planning include understanding the organizational environment, defining objectives, and enabling effective communication throughout the planning process.

1. Matching IT Needs With the
Strategic Direction of the
Enterprise

2. Introduction
• Strategic planning is a process that all people
undertake in their day-to-day lives. When you
wake up in the morning, there is a goal that you
set out to achieve.
• It may be as simple as getting dressed and
having something to eat; or it may be more
complex, like getting to work on time and
accomplishing a set task.
• Most people understand the importance of goal
setting and the satisfaction that comes when set
goals are achieved.

3. • For businesses, strategic planning is a more
formal process
• It is the method by which a business can set
goals for its future
• Strategic planning involves conducting
environmental analysis in order to understand
the internal and external forces that affect the
business

4. • Goals and objectives are set for the future of
the organisation, and over time the
organisation works towards these goals
• These business goals may be simple (such as
updating the database software to the latest
version) or more complex (such as:
restructuring the organisation to incorporate
e-commerce practices).

5. LEARNING OUTCOMES:
At the end of the module the trainee will be able
to:
• evaluate current business strategy
• evaluate impact of changes
• develop action plans

6. Evaluate the current business strategy
• In this topic you will learn how to analyze the
organization’s strategic plan to gain an
understanding of the organisational goals.
• You will also learn to analyze operational
practices to identify gaps and opportunities
and report to management on the impact of
any IT development.

7. Evaluate the impact of changes
• In this topic you will review information
on current IT systems, compare and
document the advantages and
disadvantages of legacy and proposed IT
systems, and determine the objectives
and implications of changes to the IT
system.

8. Develop action plans
• In this topic you will develop action plans
for the proposed changes (taking into
consideration the organization’s
operating environment) and forward the
action plans to management for
feedback or approval.

9. How to study this unit
• Topics that each contains:
• reading notes
• activities
• references
• A topic quiz.

10. Web link
• http://www.cessnock-
ict.net/ica05_content/Dip_Web/ICAP5039B/
•

11. 1. Evaluate current business strategy
What is Strategic Planning?

12. What is Strategic Planning?
• Strategic planning is an organizational
management activity that is used to set
priorities, focus energy and resources,
strengthen operations, ensure that employees
and other stakeholders are working toward
common goals, establish
agreement around intended
outcomes/results, and assess and adjust the
organization's direction in response to a
changing environment

13. • It is a disciplined effort that produces
fundamental decisions and actions
that shape and guide what an
organization is, who it serves, what it
does, and why it does it, with a focus
on the future

14. What is a Strategic Plan?
• A strategic plan is a document used
to communicate with the
organization the organizations goals,
the actions needed to achieve those
goals and all of the other critical
elements developed during the
planning exercise.

15. What is Strategic Management?
• Is the comprehensive collection
of ongoing activities and processes that
organizations use to
systematically coordinate and
align resources and actions with mission,
vision and strategy throughout
an organization

16. • Strategic management activities
transform the static plan into a system
that provides strategic performance
feedback to decision making and enables
the plan to evolve and grow as
requirements and other circumstances
change.

17. What Are the Steps in Strategic Planning &
Management?
• There are many different frameworks and
methodologies for strategic planning and
management
• While there is no absolute rules regarding the
right framework, most follow a similar pattern
and have common attributes

18. Many frameworks cycle through some variation
on some very basic phases:
1. analysis or assessment
 an understanding of the current internal and
external environments
2. Strategy formulation
 a basic organization level strategic plan is
documented

19. 3. strategy execution
the high level plan is translated into more
operational planning and action items,
4. evaluation or sustainment / management
phase:
 ongoing refinement and evaluation of performance,
culture, communications, data reporting, and other
strategic management issues occurs.

20. Basics of Strategic Planning
The objectives of strategic planning including :
• understanding the benefits of strategic
planning;
• understanding the products of strategic
planning;
• and learning the keys to successful planning
and implementation.

21. Why Strategic Planning?
Besides the personal satisfaction of
taking charge of the organizations
future, strategic planning offers at
least five compelling reasons for its
use:

22. • look into the future
• Provides better awareness of needs and of the
facilities related issues and environment.
• Helps define the overall mission of the
organization and focuses on the objectives.
• Provides a sense of direction, continuity, and
effective staffing and leadership.

23. • provides standards of accountability for
people, programs, and allocated resources.

24. Five Products of Strategic Planning
• Environmental issues and trends:
• Needs Survey
• Mission Statement:
• General Objectives
• Strategies
The mission statement, general objectives, and
strategies are the meat of the plan.

25. Keys to Successful Implementation
The three major keys to successful strategic
planning and implementation are :
• commitment,
• credibility, and
• communication.

26. Organizational Strategic Planning
• A strategic plan is a plan that maps out
specific strategies for achieving organizational
results
• As a management tool, a strategic plan must
be developed according to the needs of the
organization that it represents

28. Strategic Planning in Government
Organizations
The developers of an organization’s
strategic plan should take into
consideration the following:

29. • The culture of the organization
• The size of the organization
• The organization’s stakeholders
• The organization’s budget
• The complexity of the organization

30. •
General definitions for
these organizational
elements are as follows:

31. Vision Statement
• A Vision Statement outlines what the
organization wants to be. It concentrates on
the future, and is usually a source of
inspiration for all employees within the
organization. It provides clear decision-
making criteria.

32. Mission Statement
• A Mission Statement is a clear and succinct
representation of the organization’s purpose.
A mission statement is usually general, and
represents all sections within the
organization.Mission Statements are
intermittently reviewed according to how
often major changes are made within the
organization.

33. Values
• Organizational values define the standards
that govern the culture of the organization.
Without values the employees of the
organization will adopt values that may not
necessarily align with the values of the
organization.

34. Objectives
• Objectives are guideposts that define
standards of what an organization should
accomplish in areas such as customer service,
stewardship, safety etc. Managers are able to
evaluate performance on a regular basis,
based on how well an organization is moving
towards its objectives.

35. Goals
• Organizational goals define the desired
results that an organization hopes to realize
and achieve within a specific time frame.
• Organizational goals should be both long-
term and short- term. Most organization’s
recommend setting long- term goals first, and
then short- term goals.

36. Critical success factors
• Critical success factors are key organizational
factors that should be addressed if the
organization is to achieve its vision and
mission.

37. Critical success factors might include:
• Achieving credibility as an organization
• Maintaining product quality standards
• Finding needed resources
• Staying in touch with customer needs
• Establishing internal and external communication
standards
• Establishing cost-effective manufacturing and
operations
• Establishing a continuous improvement policy for
reviewing and evaluating progress

38. • Development of a system that documents
processes so others can be trained
• Achieving buy-in from all levels of the company,
which helps understanding and acceptance
through participation
• Establishing a financial plan that ensures enough
cash flow and sales revenue to grow the company
effectively
• Developing a plan to deal with downturns should
they occur
• Employing systems and administrative policies to
enhance employees do their jobs effectively

39. Strategies
• Organizational strategies are created by
evaluation of decision within the organization
that will enable long- term objectives to be
achieved. Strategies may define the resources
that are needed to implement the
organizational objectives.

40. Programs
• Strategic programs represent the final
element of strategic planning. The programs
are basically projects that implement the key
strategies of the plan. Strategic programs
should identify resources, time- scales,
budgets and targets that must be put in place
to implement the strategies.

41. Reporting the impact of IT
developments
A report is defined as "a written or spoken
description of a situation, event, etc
reporting is the process of compiling and
organizing your data into visual, written, or
spoken summaries.
• reports may be written reports, or presented
verbally to a group of people, management, a
client

42. There are different types of reports
• organisation policies and procedures
• feasibility report
• evaluation report
• recommendation report
• technical report
• research report
• business plans
• technical specifications
• user manuals
• strategic plans
• test plans
• user documentation
• progress report

43. Develop action plan
• An action plan is a document that lists what steps
must be taken to achieve a specific goal.
• It breaks down the goal into actionable steps that
can be easily followed and tracked.
The key steps of an action plan
• Step 1:define your goal.get clear on what you
want to achieve with your project
• Step 2:list tasks. Once you have your goal list the
tasks and activities you must complete to achieve
it

44. • Step 3:identify critical tasks
• Step 4:assign tasks
• Step 5:assess and improve

45. Thank you!