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ASSIGNMENT FOR BUSINESS COMMUNICATION
                             BS 101
           UNIVERSITY OF PETROLEUM & ENERGY STUDIES


Case Study: SECTION C (50 Marks)

Both questions are compulsory and each carries 25 marks

Q 8. You are the Director HR of ABC Enterprise. Your company is spread over
25 acres, and there is 8 feet high boundary wall around your company. The
main gate, opposite the fire station , is meant for entry and exit for all the
employees. Lately there are some encroachments by some unscrupulous
elements. In fact, there are few kiosks, shops, road side eateries. These
include Tea shops, Country liquor, cycle repairer, a quack selling fake
medicines, two wheeler repairer and so on. They are tapping electricity and
water from feeders which are supplying water and electricity to your
company. You have been asked by your managing Director to write a
detailed letter to the Estate Officer to get these encroachments removed.
Please involve local police, and anybody who you feel would help to get the
needful done. Please write the letter, assume details
as you may deem fit.

Points:

-   Gaurav Chaudhary – Director HR – ABC Enterprise
-   ABC is spread in 25 Acres with 8 Feet high boundry
-   Entry and exit gate is – Opposite fire station
-   Encroachment by Kiosks, shops, road side eateries
-   Tapping electricity and water from feeders
-   Letter addressed to Estate Officer to get the encroachment removed with
    the help of the police, Electricity Board and the Water Department.
LETTER HEAD


September 30, 2011

Mr. I.S Singh

Estate Officer

Municipal Corporation of Delhi

Jal Vihar, Part-1, Shiv Mandir MG,

Lajpat Nagar, Delhi – 110024

Sub: Removal of Encroachment from Nehru Nagar Road facing ABC Enterprise



Dear Mr Singh:

This is to inform you that in the last few days there have been encroachments by
kiosks, shops, road side eateries in Nehru Nagar Area nearing ABC Enterprises.
These include Tea shops, Country liquor, cycle repairer, a quack selling fake
medicines, two wheeler repairers and so on. They are tapping electricity and water
from feeders which are supplying water and electricity to our company.

ABC Enterprise is spread over 25 Acres with 8 Feet high boundary and has its exit
gate opposite fire station. Unduly obstruct of the road by these vendors is causing
problem to our employees exist and entrance as well obstructing urgency
functioning of the fire station on daily basis.


I suggest that you visit our area for a first hand appraisal of the situation and
prevent shops from encroaching public places, using the existing law. It is our
request that one week's notice be served to them to vacate the place.

The check-force meant to remove such unauthorized occupation may also be
involved while I request you to depute some junior officers to make an on-the-spot
enquiry and empower them to take prompt action against law breakers/squatters.




I have full faith in your officials’ sincerity and competence and hope that necessary
will be taken by them at the earliest.

Thanking you

Sincerely,
Gaurav Chaudhary

Director HR
ABC Enterprise
Signature

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letter to estate officer

  • 1. ASSIGNMENT FOR BUSINESS COMMUNICATION BS 101 UNIVERSITY OF PETROLEUM & ENERGY STUDIES Case Study: SECTION C (50 Marks) Both questions are compulsory and each carries 25 marks Q 8. You are the Director HR of ABC Enterprise. Your company is spread over 25 acres, and there is 8 feet high boundary wall around your company. The main gate, opposite the fire station , is meant for entry and exit for all the employees. Lately there are some encroachments by some unscrupulous elements. In fact, there are few kiosks, shops, road side eateries. These include Tea shops, Country liquor, cycle repairer, a quack selling fake medicines, two wheeler repairer and so on. They are tapping electricity and water from feeders which are supplying water and electricity to your company. You have been asked by your managing Director to write a detailed letter to the Estate Officer to get these encroachments removed. Please involve local police, and anybody who you feel would help to get the needful done. Please write the letter, assume details as you may deem fit. Points: - Gaurav Chaudhary – Director HR – ABC Enterprise - ABC is spread in 25 Acres with 8 Feet high boundry - Entry and exit gate is – Opposite fire station - Encroachment by Kiosks, shops, road side eateries - Tapping electricity and water from feeders - Letter addressed to Estate Officer to get the encroachment removed with the help of the police, Electricity Board and the Water Department.
  • 2. LETTER HEAD September 30, 2011 Mr. I.S Singh Estate Officer Municipal Corporation of Delhi Jal Vihar, Part-1, Shiv Mandir MG, Lajpat Nagar, Delhi – 110024 Sub: Removal of Encroachment from Nehru Nagar Road facing ABC Enterprise Dear Mr Singh: This is to inform you that in the last few days there have been encroachments by kiosks, shops, road side eateries in Nehru Nagar Area nearing ABC Enterprises. These include Tea shops, Country liquor, cycle repairer, a quack selling fake medicines, two wheeler repairers and so on. They are tapping electricity and water from feeders which are supplying water and electricity to our company. ABC Enterprise is spread over 25 Acres with 8 Feet high boundary and has its exit gate opposite fire station. Unduly obstruct of the road by these vendors is causing problem to our employees exist and entrance as well obstructing urgency functioning of the fire station on daily basis. I suggest that you visit our area for a first hand appraisal of the situation and prevent shops from encroaching public places, using the existing law. It is our request that one week's notice be served to them to vacate the place. The check-force meant to remove such unauthorized occupation may also be involved while I request you to depute some junior officers to make an on-the-spot enquiry and empower them to take prompt action against law breakers/squatters. I have full faith in your officials’ sincerity and competence and hope that necessary will be taken by them at the earliest. Thanking you Sincerely,
  • 3. Gaurav Chaudhary Director HR ABC Enterprise Signature