"However beautiful the strategy, you should occasionally look at the results." Winston Churchill Facing the following challenges in the execution of your strategy? - Translating important strategic decisions into actions - Getting a full picture on all strategic initiatives - Tracking progress and synergies on a recurrent basis Deployments Factory has developed a unique value-driven Strategy Execution Office that has been proven successful regardless of the objectives to reach, the industry or the size of the company. We invite you to share our lessons learnt. This conference will be animated by Guido, Head of Simple and Efficient 2015 Program Management within BNP Paribas Fortis and Thibaut, CEO of Deployments Factory acknowledged by the clients for his ability to improve organisational effectiveness and efficiency. Guido Dauchy, Head of Simple & Efficient 2015 Program Management, BNP Paribas Fortis Thibaut De Vylder, CEO Deployments Factory

1. “Trust your information. Every time. Everywhere.”“Make informed decisions”
Strategy Deployment services – 27/06/2013 @ Brussels
Thibaut De Vylder, CEO
v.1.1

2. 2
Agenda
2
Introduction & concepts
Governance
Methodology & support
Planning Phase
Execution Phase
Conclusion

3. 3
Delivering the promised value, a nightmare for Strategy Officers
Even brilliant strategies do not always produce the intended outcome.
Poor planning or poor execution?

4. 4
Initial question
 Initial objectives
should be ambitious
but feasible
 Close and continuous
follow-up will help you
identify new
opportunities and
finally outperform
4
Question: how to reach initial targets and then
enable outperformance?

5. 5
Concept : The information virtuous cycle
rogram
Data Information
Governance
Organisations generate
data (referentials,
progress, budgets,
orders, invoices,
forecasts, meteo...)
Decisions impact the
organisation
Data is controlled &
transformed into
intelligent Information
(KPIs, trends...)
Input is available to
make informed
decisions (faster,
better and more
reliable) decisions
Other
sources
Organisations use
other data to
complete theirs
Organisation
13

6. 6
3 levers for improvement
rogram
Data Information
Governance
Organisation
Capture of
useful data 3
Restitution of right info, at the right time
& in the right format
 data-driven management
2
Transformation
of data into info
Other
sources
1
4
Driving actions through
existing management
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7. 7
Strategy Deployment phases
Phase 0
High Lev. Obj.
Phase 1
Industrial Plan 1.0
Phase 2
Industrial Plan 2.0
Phase 3 Execution
Updated plan
Progress

8. 8
Agenda
8
Introduction & concepts
Governance
Methodology & support
Planning Phase
Execution Phase
Conclusion

9. 9
2 Types of governance
PLANNING EXECUTION
 Actively steer the drill down of the
high level objectives
 Make sure strategic targets are
translated into plans at all levels of
the organisation
 The governance becomes the
‘enabler' of the global target
 Focus on the delivery of expected
benefits.
 Make sure that plans are updated
and delivery of benefits in line
with expectations
 The governance becomes the
'guardian' of the global target
We provide the most hands-on & pragmatic services & solutions
to ensure that our clients make informed decisions in all phases

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Agenda
10
Introduction & concepts
Governance
Methodology & Support
Planning Phase
Execution Phase
Conclusion

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Part I: Planning phase
Phase 3 Execution
Updated plan
Progress
Phase 0
High Lev. Obj.
Phase 1
Industrial Plan 1.0
Phase 2
Industrial Plan 2.0

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Plans
Plans are commitments, targets to reach, budgets
to respect, scopes to deliver, objectives to reach…
 plans are descriptions of how the situation
should be
Plans
Measurable targets are defined during the planning
phase to anticipate any deviation from the initial
target.
The measures are common to all initiatives and
summed up to the highest level
 Synergies (costs & revenues)
 FTEs

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Capture plans at all levels

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Support Phases 0,1 & 2
High level objectives
Plan.
Support
Phase 0
Phase 1
Industrial Plan 1.0
Industrial Plan 1.0
Support
Phase 1
Phase 2
Industrial Plan 2.0
Industrial Plan 2.0
Support
Phase 2
1 2 3
Updated plan
To governance
Phase 0
High Lev. Obj.

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Part II: Execution phase
Updated plan
Progress
Phase 0
High Lev. Obj.
Phase 1
Industrial Plan 1.0
Phase 2
Industrial Plan 2.0
Phase 3 Execution

16. 16
Plans and Actuals
Plans are commitments, targets to reach, budgets
to respect, scopes to deliver, objectives to reach…
 plans are descriptions of how the situation
should be
Plans
Actuals are measures, results, consumptions,
deliverables, metrics…
 Actuals are descriptions of how the situation is
Actuals

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Plans and Actuals
Comparing plans & Actuals is the basement for
managing Strategic Execution but is almost never
done
It’s about comparing how the situation should be
with how the situation actually is
 a definition for performance
Plans
Actuals

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Support Phase 3 : Change Management
Actuals
Plan
CHANGE
 Constantly update the plan to reflect
the latest changes
 Make sure new versions are still
aligned with initial objectives
Strategic plan is reviewed on a regular
basis and adjusted to reflect the
changing organization needs
whenever deemed appropriate.

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Support Phase 3 : Progress Measurement
Progress is measured periodically
from the begining to the end of the
execution.
Simple protocol required to have a
complete view on the progress
30%
10%
50%
Meteo
Trend
Progress
Budget Consumption
Milestones Completed
 Cross declarative information with
figures
Actuals
Plan
PROGRESS

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Different type of progress

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Support Phase 3 : Performance Measurement
Actuals
Plan
Achievements compared to the plan are measured periodically from the
begining to the end of each initiative.

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Aggregate actuals at all levels

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KPI performance reporting sample (last period)

24. 2424
KPI performance reporting sample (multi period)

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Support phase 3
Plan. Actuals
Phase 3 Execution
Support
Phase 3
Other
Sources
1 2 3
Change Requests & Progress (t)
Updated plan
Progress
To governance

26. 26
Reporting samples
any type
any form
any support…
26

27. 27
Dynamic dashboard samples
27

28. 28
Agenda
28
Introduction & concepts
Governance
Methodology & Support
Planning Phase
Execution Phase
Conclusion

29. 29
Where is your organization?
2
9
Domain
Program
Project
Milestones
9
1.000
2.000
12.000
Budget €2 Billion
Domain
Project
Milestones
8
17
100
Budget 300K€

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What we commit to
 Transparency on the information you need to make
decisions
 Simplicity on the communication, detailed visions
being left to the project management
 Agility and robustness with our Strategy Deployment’s
methods and tools
 Value delivery leading to outperform initial objectives
3
0

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Questions?
Contact person
 Thibaut De Vylder
 CEO Deployments Factory
 tdv@depfac.com
Deployments Factory SA
 Rue Guillaume Stocqstraat 79
 1050 Brussels - Belgium
 +32 2 290 63 90 tel
 +32 2 290 63 99 fax
 www.deploymentsfactory.com
 info@depfac.com
 Twitter: @depfac
More Information?

32. 32
Backup slides

33. 33
Strategy Execution Suite
why?
•User friendly and easy collection
of useful projet and program data
•Capture of any additional internal
and or external data required for
reporting purpose
•Capacity to turn any type of data
into any type of information,
regardless of its source or format
•Governance bodies need to
receive fresh, acurate, high
quality information on a timely
manner
•Supporting actions (capture,
extraction, dq, enrichments,
reporting, analysis, distribution…)
need to be planned, executed,
controled and exceptions
escalated according to a
predefined Service Level
Agreement
T300
GOMS
T200
DATAFACTORY
T100
PROPILOT

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Transformation Suite
how?
T100 collectors
•Program & Project data collector
•Targets
•Actuals
•Progress (Meteo, Trend,
Progress %..)
•Financial
•Other sources collectors
•Structured files
•ERP’s
•PM tools
•…
•Semi-structured
•Unstructured
T200 datafactory
•Extract
•Transform
•Enrich
•Dataquality
•Predictive analysis
•Report
•Static reports
•Dashboards
T300 governance
•Industrials Analysis
•Industrial Production
•Planning
•Execution
•Reporting
•Control
• Service Management
•Incidents
•Problems
•Changes requests
•Ad Hoc requests
T300
govern
T200
datafactory
T100
collect
T300
GOMS
T200
DATAFACTORY
T100
PROPILOT

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Functional Architecture
35
321

36. 36
T100 : DATA COLLECTION
 Generic
 Fits to your needs
 Any levels
 Any parameters
 Core functionalities
 Define stable parameters
 Change stable parameters
 Update progress parameters
 Aggregate levels
 Easy-to-use user interface
 Security
 Technology
 Full web technology (HTML5)
 Ipad / Android compliant
 Use
 Fit for Transformation, performance, PMO…
http://testing.depfac.com/propilot
35

37. 37
T200 : GENERIC DATAFACTORY
D. RestituteC. TransformA. Capture
Structured
Extractors
Enrichments
Data
Quality
Analysis
Distribution
B. Store
Raw
data
Measures
& KPI’s
Quality
indicators
& KQI’s
Reporting
data
Unstructured
Extractors
Reporting
- Reports
- Dashboards
- Triggers &
exceptions
- Other
ERP’s,
EPM’s…
Proprietary
Solution
Web &
custom
tools
XLS, CSV,
XML…
Documents,
emails, pdf…
Semi-
Structured
Extractors
…
Simulations
Predictions
37

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T300 : Governance Management System
Production & HelpdeskProjects
Back Office
GO.M.S. - Governnance Management System
Front OfficeProjects