This document discusses challenges and solutions related to using SharePoint as a document management system. It addresses issues such as lack of audit history, too much audit data, sensitive information being disclosed, and useful information not being found. It provides recommendations around templates, grammar, and compliance tools to help address these challenges. Links are provided to resources about classification tools, eDiscovery and search tools, and ensuring compliance with standards like PCI.

1. SharePoint,
Challenges and Solutions
When Used as a DMS
By Randy Perkins-Smart, BSc (Hons) MBCS CITP

2. Randy Perkins-Smart
 Twitter: @SharePointRandy
 LinkedIn: LinkedIn.com/in/RandyPerkins
 Blog: SharePointRandy.com
 Email: Randy@Perkins-Smart.net
Perkins-Smart Consulting Ltd
 Twitter: @PerkinsSmart
 Web Site: www.Perkins-Smart.net
 Telephone: +44 (0) 20 7175 0105

8.  No audit history
 To much audit data
 Templates
 Grammar
 Sensitive information disclosed
 Useful information not found
 Useful information not found

16. http://en.community.dell.com/dell-blogs/direct2dell/b/direct2dell/archive/2013/10/10/pci-and-cloud-q-amp-a-are-you-compliant.aspx

18. Compliance Tools

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22. Source: http://en.wikipedia.org/wiki/Classified_information_in_the_United_Kingdom
Nationality Caveat Security Descriptors
UK Eyes Only Top secret Budget
CANUKUS Eyes Only Secret Commercial
AUSCANNZUKUS Confidential Honours
Restricted Management
Protect Medical
Unclassified Personal
Policy
Staff
Visits

23. Auto Classification / Tagging

24.  Microsoft Office
 Microsoft Office
 Third Party Tools
 Workshare Security (http://www.workshare.com/)

27. eDiscovery and Search Tools

30. http://www.viewdolabs.com/
http://www.adobe.com/uk/solutions/social-
marketing.html
https://engagor.com/