IRMS 2018 - Looking to the future to preserver the past

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Understanding possible future technologies is often overlooked when implementing current information systems. I propose rather than just considering current technology when implementing information systems organisations should look to future technologies and predict how they will be used and then design current systems with a future state in mind. This session will take a look at the current best practices within Azure and Office 365 and how using some of the cutting-edge innovations are changing the way organisations work. I’ll demonstrate how Artificial Intelligence (AI) is impacting the way we consider information and records management.

Technology

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Looking to the future…
…to preserver the past
By Randy Perkins-Smart

Me: Randy Perkins-Smart
Telephone: +44 (0) 20 7175 0105
Email: Randy@Perkins-Smart.net
Twitter: @RandyAtWork
LinkedIn: LinkedIn.com/in/RandyPerkins
Contact Me

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Perkins-Smart
Consulting
Qaixen

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Microsoft tweeted at 4:48 pm on Mon, 07 May, 2018
By 2020...
📲 There will be 30B Connected devices
📊 Individuals will generate 1.5GB of data per day
🏠 Smart homes will generate 50GB of data per day
🚘 Autonomous vehicles will generate 5TB of data per day
🏢 Smart buildings will generate 150GB of data per day
#MSBuild
https://twitter.com/Microsoft/status/993517900848746496?s=09

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Data Storage
 Vacuum tube memory
 Electro-acoustic memory
 Optical tape
 Phase-change memory
 Holographic data storage
 Molecular memory
 Magnetic photoconductors

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DNA
http://www.bbc.co.uk/news/av/science-environment-43395686/how-dna-can-be-used-to-store-computer-data
British have developed a technique to store data on DNA code.
The coding strategy could store 215 petabytes of data in a single gram
of DNA.

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Azure
Microsoft Azure is an open, flexible, enterprise-grade cloud
computing platform.

http://www.concurrency.com/landing/azure-periodic-table

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Artificial Intelligence (AI) or Machine Learning (ML)
AI is a branch of computer science attempting to build machines
capable of intelligent behaviour, while…
…machine learning... [is] “the science of getting computers to act
without being explicitly programmed”.
http://www.wired.co.uk/article/machine-learning-ai-explained

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National Basketball Association uses Microsoft AI
• Challenge
• Each regular season generates TBs
• Not enough man power to catalogue information
• Aim:
• Organise content
• Surface patterns
• Technology
• Blob storage
• Cognitive skills
https://www.youtube.com/watch?v=8i4snWofThk 08:00 – 09:00

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The Microsoft AI platform and NBA Video

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Office 365
Office 365 is a group of subscriptions that provides productivity
software and related services.

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Manual
Create site
Add
content
Apply
metadata
Search
Content

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Microsoft Flow - flow.microsoft.com

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Content Lifecycle
Create and
Capture
Store and
Protect
Find, Use and
Share
Keep or
Destroy
Policies,
Standards &
Legislation

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Automated
Create site
Add
content
Apply
metadata
Search
Content

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TermSet TagR
Automatically applies Metadata and Taxonomies to documents
stored within SharePoint, with no burden on the users or the IT
team.

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Discovery
• Discovers metadata terms in your
documents and creates taxonomies
unique to your content.
• No burden on the users or the IT team.
• Understands the information inside
documents, with this information
organisations can make decisions during
migrations as well as enriching the
content with metadata as part of the
migration process.
• Automate the Information Architecture
process.
Enrich
• Delivers the Google search experience
within SharePoint & increases employee
productivity.
• As new documents are added they are
instantly enriched with metadata &
taxonomies.
• Guarantees SharePoint user adoption.
• Remove folder structures & replace them
with metadata.
• Write document summaries & tag the
language the content is written in.
2 Steps to automatically apply metadata & taxonomies

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According to a study, information workers spend nearly 20 hours per week searching for and analyzing information, costing organizations over $28,000 per worker per year. An enterprise search solution can help by allowing users to search multiple repositories and line of business applications, facilitating federated and faceted searching across resources to improve information finding. The solution can be customized and scales with an organization, becoming part of the business productivity infrastructure to save time and money.

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IRMS 2018 - Looking to the future to preserver the past

1. qaixen.com @qaixen qaixen.com info@qaixen.com Looking to the future… …to preserver the past By Randy Perkins-Smart

2. Me: Randy Perkins-Smart Telephone: +44 (0) 20 7175 0105 Email: Randy@Perkins-Smart.net Twitter: @RandyAtWork LinkedIn: LinkedIn.com/in/RandyPerkins Contact Me

3. qaixen.com Perkins-Smart Consulting Qaixen

5. qaixen.com Microsoft tweeted at 4:48 pm on Mon, 07 May, 2018 By 2020... 📲 There will be 30B Connected devices 📊 Individuals will generate 1.5GB of data per day 🏠 Smart homes will generate 50GB of data per day 🚘 Autonomous vehicles will generate 5TB of data per day 🏢 Smart buildings will generate 150GB of data per day #MSBuild https://twitter.com/Microsoft/status/993517900848746496?s=09

6. qaixen.com Data Storage  Vacuum tube memory  Electro-acoustic memory  Optical tape  Phase-change memory  Holographic data storage  Molecular memory  Magnetic photoconductors

7. qaixen.com SD Cards

8. Thor Data Center

9. qaixen.com DNA http://www.bbc.co.uk/news/av/science-environment-43395686/how-dna-can-be-used-to-store-computer-data British have developed a technique to store data on DNA code. The coding strategy could store 215 petabytes of data in a single gram of DNA.

10. qaixen.com

11. qaixen.com Azure Microsoft Azure is an open, flexible, enterprise-grade cloud computing platform.

12. http://www.concurrency.com/landing/azure-periodic-table

13. qaixen.com Artificial Intelligence (AI) or Machine Learning (ML) AI is a branch of computer science attempting to build machines capable of intelligent behaviour, while… …machine learning... [is] “the science of getting computers to act without being explicitly programmed”. http://www.wired.co.uk/article/machine-learning-ai-explained

14. qaixen.com National Basketball Association uses Microsoft AI • Challenge • Each regular season generates TBs • Not enough man power to catalogue information • Aim: • Organise content • Surface patterns • Technology • Blob storage • Cognitive skills https://www.youtube.com/watch?v=8i4snWofThk 08:00 – 09:00

15. qaixen.com The Microsoft AI platform and NBA Video

16. qaixen.com Office 365 Office 365 is a group of subscriptions that provides productivity software and related services.

17.

18. qaixen.com Manual Create site Add content Apply metadata Search Content

19. qaixen.com

20. qaixen.com Microsoft Flow - flow.microsoft.com

21. qaixen.com Hive from British Gas

22. qaixen.com Tweet to SharePoint List

23. qaixen.com

24. qaixen.com Content Lifecycle Create and Capture Store and Protect Find, Use and Share Keep or Destroy Policies, Standards & Legislation

25. qaixen.com

26. qaixen.com Automated Create site Add content Apply metadata Search Content

27. qaixen.com TermSet TagR Automatically applies Metadata and Taxonomies to documents stored within SharePoint, with no burden on the users or the IT team.

28. qaixen.com Discovery • Discovers metadata terms in your documents and creates taxonomies unique to your content. • No burden on the users or the IT team. • Understands the information inside documents, with this information organisations can make decisions during migrations as well as enriching the content with metadata as part of the migration process. • Automate the Information Architecture process. Enrich • Delivers the Google search experience within SharePoint & increases employee productivity. • As new documents are added they are instantly enriched with metadata & taxonomies. • Guarantees SharePoint user adoption. • Remove folder structures & replace them with metadata. • Write document summaries & tag the language the content is written in. 2 Steps to automatically apply metadata & taxonomies

29. qaixen.com Before TermSet TagR

30. qaixen.com After TermSet TagR

31. qaixen.com

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33. qaixen.com

34. qaixen.com Qaixen Ltd is a company registered in England & Wales under number: 11056057. Registered address: 14 Eaton Court Road, St Neots, United Kingdom, PE19 8ER. V AT Registration Number: 286 4017 91

35. qaixen.com Demo Tweets in SharePoint Video

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