3. Contents
- Introduction, definition
- Importance and principles of store keeping
- Objectives of inventory management
- Responsibilities of store contributors
- Stores documents
- Categories and classification of store
- Procedures of stores
- Safety & security at stores, materials handling techniques,
- Stores ethics
- Commonly used definitions
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4. 4
Warehousing is the act of storing goods that
will be sold or distributed later. While a small,
home-based business might be warehousing
products in a spare room, basement, or
garage, larger businesses typically own or rent
space in a building that is specifically designed
for storage.
Warehousing
5. 5
• Shelving and rack systems that offer maximum storage capacity and easy product access.
• A climate control system for the product being stored. This is particularly important for frozen products
or those requiring refrigeration, including certain pharmaceutical or laboratory products, and others that
degrade if exposed to too much heat.
• Inventory control software that tells the product owner – who isn’t necessarily the building owner –
where all individual units are in the system at all times.
• Equipment that can move products from point A to point B – forklifts, pallet jacks, bins that hold
products for orders, and conveyor belts, for example.
• Shipping supplies for order fulfillment.
• People who load products into a warehouse and others (“pickers”) who fill orders in a true distribution
center, plus those who manage the facility and operation.
• Security to protect stored products.
• Access to cost-effective transportation to bring products in or move them out as orders are fulfilled.
That often means easy access to interstates, rail lines, or airports.
Warehousing Elements
17. Definition
• Inventory management is the technique of,
- maintaining the size of the inventory,
-at some desired level
- keeping in view the best economic interests of
an organization
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18. 19
1. PAEC Manual of Stores Accounting
2. SOP’s by Admin Division PAEC HQ
3. DOP (Delegation of Powers)
4. DGTP Circulars
5. IAEA Forms
References
19. Objectives of store organization
Material
Receive
Record
Stock
maintenance
protect
damage
theft and
fraud
pilferage spoilage
Price
Quantity
Quality
Time &
Place
to ensure distribution of
material in “Right”
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20. Responsibilities of Store Contributors
Head of Establishment
• Supervision of all transactions of stores through Store Manager
• To ensure,
• Strict observation of rules and regulations
• Usage of stores only for operational and maintenance purpose
• Immediate investigation on occurrence of irregularity
• by inspection
• report received
• steps for non-recurrence
• Correctness of personal and room inventories
• Completion of annual physical stock verification
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21. Responsibilities of Store Contributors
Heads of Units, inventory holders
• Safe custody
• Maintenance
• Economic and full use of stores
• Handing/taking over on transfer/retirement/long leave
• Financially responsible for loss or damage
• Constant vigilance by heads, against wastage
and improper use
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22. Responsibilities of Store Contributors
Store Manager
• Advisor to Head on all stores matters of the
Establishment
• Responsible for implementation
• Ensure efficient function
• Stock Control
• Close liaison with inventory holders
• Adoption of procedures to fulfill purpose and objectives
of stores
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26. 32/48
Personal Inventory
Complete record of issuance of all non-consumable
items to an individual,
- quantity
- date of issue
- issue voucher number
Is maintained in alphabetic name-wise order in a folder
- any issuance, exchange and replacement is recorded
Is kept in safe custody,
Note; At the time of clearance personal inventory is
checked,
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Room Inventories
Complete record of all items held in a room of the
establishment,
- furniture, office equipment, machinery, etc.
In duplicate, first copy for room, second for Stores
Senior person in the room is responsible to ensure,
-availability of items in serviceable condition
- correct quantity accordingly
-additions or alterations are being updated by the
stores
29. RECORD MANAGEMENT PRINCIPLES
• The 8 Principles are: Accountability, Transparency,
Integrity, Protection, Compliance, Accessibility, Retention
and Disposition. These are the “Principles” of good
management of Records.
• ISO 15489: Records management is a globally
recognized requirement. In 2001, the International
Organization for Standardization (ISO) issued ISO 15489,
a standard for developing a records management
program.
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30. Stores Procedures
Preparation of Receipt Vouchers (RVs)
Rejection of Stores
Inspection of Stores
Receipt of Stores
Raising of Purchase Indent
Availability/Non- Availability (NA) of Stores
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31. Inspection of Stores
• Inspection Repot will be raised by store in the CRB, (3 copies)
• Detailed report of Inspecting Officer/committee,
• Action as per report
– Replacements
– Short Supplies
– Returns
– Receipts
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32. Stock Levels
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• Maximum level
• Danger level
• Minimum level or Re-ordering Level
– point, at which if stock of the material approaches, the store manager should
initiate
the purchase requisition for fresh supply of material
o Determinants of the Reorder Point
– The rate of demand
– The lead time
– Demand and/or lead time variability
– Stock out risk (safety stock)
– The level is somewhere fixed between maximum and minimum level
33. Minimum or Re-order Level
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Inventory Cycle
Quantity
on hand
Q
Receive
order
Place
order
Receive
order
Place
order
Receive
order
Lead time
Reorder
point
Usage
rate
Time
35. Materials Handling …… (Continued)
Unsafe: Safer:
Get closer to the load Close to load with feet apart
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36. Materials Handling …… (Continued)
Unsafe: Safer: Safer: Slide the load
Do not bend at waist Bend your legs down from one knee
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37. Materials Handling …… (Continued)
Unsafe: Safer:
Push instead of pull Pushing is easier than pulling
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38. Materials Handling …… (Continued)
Safer: Safer:
Keep the load close to your body Balance the load
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39. PICTORIAL MARKING
Standard Practice for Pictorial Markings for Handling
of Goods" and ISO 780 "Pictorial marking for handling
of goods
Pictorial Marking Indicates and Directs to Handle the
Material Safely
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45. Make sure security of available material
Avoid wastage and un-necessary use
Avoid raising of undue demand
Avoid pilferage and damage of stores
Be custodian of stores issued to individuals and branches
Be responsible for optimum utilization of national resources
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Stores Ethics
