The document discusses various topics related to mail handling and routing in the postal system, including: 1. PIN (Postal Index Number) codes, PINPlus codes, and what each digit represents in terms of region and sorting office. 2. Due Mail and Sorting Lists which show mail receipt and dispatch schedules for each post office. 3. Revision of mail arrangements and routing when cases involve multiple divisions. 4. Addressing revenue leakage in mails and monitoring mail movement. 5. Centers of payment for haulage charges from railways and a sample bill.

1. 1

2. Mails section deals with…
• PIN code and PIN Plus
• Due Mail & Sorting list (DM&SL)
• Revision of mails arrangements and routing
arrangements
• Establishment of RMS Division.
• Revenue leakage cases
• Matters relating to Festival mails, Sample
survey, liaison with railways and other
Department, subsidy bills, license to post
under prepaid of postage in cash etc. 2

3. Postal Index Number (PIN)
• Postal Index Number is a 6-digit code introduced
on 15.08.1972.
• It is the last piece of information in the address.
• Assigned to All Delivery Post offices except BOs
• Six digits code number
• PIN Code of delivery PO (Ittigegud) to PTC
Mysore is
570 010
• What does each digit denote ?
3

4. POSTAL INDEX NUMBER (PIN)
• First digit (5)
• First two digits (57)
• First three digits (570)
• Last three digists(010)
• Region
• Sub-Region (Circle)
• Sorting District
• Delivery PO
4

5. Importance of First Digit
First
digit Region
States Covered
1. Northern Delhi,Haryana,Himachal Pradesh,J&K,Punjab
2. Northern Uttar Pradesh,Uttranchal
3. Western Gujarat, Rajasthan
4. Western Chhatisgarh,M.P,maharastra
5. Southern Andhra Pradesh, Karnataka
6. Southern Kerala,Tamilnadu
7. Eastern Assam, North Eastern,Orrisa,West Bengal
8. Eastern Bihar, Jharkhand
5

6. Importance of First Two digit
First Two
digit
Postal Circle
11 Delhi
12,13 Haryana
14 to 16 Punjab
17 Himachal Pradesh
18,19 Jammu and Kashmir
20 to 28 Uttar Pradesh & Uttaranchal
30 to 34 Rajasthan
36 to 39 Gujarat
40 to 44 Maharashtra
6

7. Importance of First Two digit
First Two
digit
Postal Circle
45 to 49 Madhya Pradesh & Chhatisgarh
50 To 53 Andhra Pradesh
56 to 59 Karnataka
60 to 64 Tamilnadu
67 to 69 Kerala
70 to 74 West Bengal
75 to 77 Orrisa
78 Assam
79 Northern Eastern
80 to 85 Bihar & Jharkhand 7

8. Advantages of PIN:
• Simplifies sorting
• Distinguishes places with identical name
• Eliminates the need for transcription
• Helps mechanized sorting
• Increases service efficiency
8

9. POSTAL INDEX NUMBER (PIN)
• Project Locality Based Pin-code Search
Directory (PLBPSD)
-Data entry is to be made by Postal Divisions by
logging on to India Post web site – quick links
– location.
• Villages served by all BOs in account with each Delivery
POs
• Villages served by the Delivery POs directly
• In CO/RO you have to monitor the progress of
this work done by the Divisions.
9

10. PINPlus
• Advanced concept of six digits PIN
• This would incorporate numeric/digital
information for the following.
-Geographical Region
-Postal Circle
-MBC/Sorting Office
-Delivery PO/Bulk/Free Post
-Postman beat/Delivery Point/PB/Post bag
10

11. PINPlus
• 6 digit PIN code with an additional 5 digit code
• Digit 7 and 8 denote Postman beat
• Digit 9,10,11 denote
– Delivery Point Identity (DPID)
– When digit 7 & 8 are 00 these 3 digits denote
PB/Post bag
11

12. PINPlus
• For example, if PTC Mysore is under postman
beat 3 and address to be written like
• Director, Postal Training Centre Mysore
570010-03-002
12
570010
Denotes PINCODE
03
002
Postman Beat
Delivery Point Identity.

13. Due Mail & Sorting list
• Issued by Divisional Head for each post office
under his jurisdiction.
• It shows the following information
– Shows receipt and dispatch schedules
– Mode of conveyance
– Time of receipt and dispatch
– Type of bags to be received and closed
– Routing of articles
A sample of DM & SL is shown in the next slide.
13

14. SL.N
O
Receipt side Bag Sl.
NO
Despatch side Bag
01 At 0800 through DMMS
Mysore sorting to Ramapura
M 01 At 1030 Through Maruthi Motor
service
Ramapura to laxmipura
Ramapura to Seethapura
Ramapura to krishnapura
B
B
B
02 At 0920 through Maruthi Motor
service-CMMS
Krishnapura to Ramapura
Seethapura to Ramapura
Laxmipura to Ramapura
B
B
B
02 At 1130 through EDMC Hanur
TB containing
Ramapura to hanur
Ramapura to Mullur
TB
B
B
03 At 1100 hours through Ravindra
Motor service
Kollegal HO to Ramapura
(a)Containing
Kollegal to Ramapura
D(a)
A
03 At 1630 hours through Ravindra
Motor service
Ramapura to Kollegal HO
(a)Containing
Ramapura to Kollegal HO
D(a)
A
04 At 1115 through EDMC Hanur BO
Hanur BO to Ramapura SO
TB containing
Hanur to Ramapura
Mullur to Ramapura
TB
B
B
04 At 1630 hours through DMMS
Ramapura to mysore sorting S
14

15. Revision of Mail arrangement
• Though mail arrangements are done at
Divisional Superintendents, those cases which
involve more than one division and having
extra expenditures will be taken up by the
Divisional Heads.
• Such cases are to be examined and approved
on the basis of merits and demerits of it.
• Mail subsidy bills are scrutinized and
sanctioned.
15

16. Revenue leakage in mails
• There is heavy leakage of revenue in in bulk
postings, business postings, RNPs, Periodicals
etc.
• In post offices, mails are being checked at the
time of posting, processing and delivery and
cases detected are reported to RO/CO for
taking up with other Regions/Circles.
• These cases should be properly dealt and
there by RO/CO will contribute to increase our
revenue.
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17. Mail Monitoring.
• Monitoring of Regular Mail Movement.
• National Test Letter review.
• Submission of MMR
• Monitoring of W/S and Submission of Statistics.
• Issue of Monthly Sorting Orders.
• Certification for payment of Haulage Charges
• Payment of Haulage charges are Centralized.
17

18. Centers of Payment of Haulage Charges.
Sl No. Name of the Zonal Railway Head Quarters Designated Circle
1 Central Railway Mumbai Maharastra
2 Eastern Railway Kolkatta Bihar
3 East Central Railway Hajipur Bihar
4 East Coast Railway Bhubaneshwar Orissa
5 Northern Railway New Delhi Haryana
6 North Frontier Railway Guwahati Assam
7 North Eastern Railway Gorakhpur UP
8 North Central Railway Allahabad UP
9 North Western Railway Jaipur Gujarat
10 Southern Railway Chennai Tamilnadu
11 South Central Railway Secunderabad Andhra Pradesh
12 South Eastern Railway Kolkatta Orissa
13 South East Central Railway Bilaspur Maharastra
14 South Western Railway Hubli Tamilnadu
15 Western Railway Mumbai Gujarat
16 West Central railway Jabalpur Maharastra
18

19. A Model Bill from Railways.
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20. Miscellaneous work in Mails section
• Regular analysis of mail routing
• License to post under prepaid of postage in cash.
• Arrangement for disposal of festival mails every
year.
• Ensuring sample survey of mails periodically and
also enumeration of mails twice in a year.
• Ensuring good liaison with railways and other
department
• Maintaining ruling and dealing files of the
section.
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21. Exercise – 5
21

22. Miscellaneous work in Mails
section
• Bag Account System Through CBO.
• Monitoring of Computerisation in RMS.
• Implementation of MNOP Concept for both
First and Second Class Mails.
• Monitoring of Mails Silo of Project Arrow.
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