Commissioning management software (CMS) is essential for project managers and engineers to effectively track and report on multiple teams while managing project deficiencies and documentation. Traditional methods such as spreadsheets are inadequate due to the complexities of modern projects, leading to potential human errors and oversight. A robust CMS streamlines the commissioning process by organizing deficiencies, documenting progress, and facilitating communication among stakeholders, ultimately ensuring timely resolutions and quality management.

1. Commissioning Management Software

2.  Commissioning engineers, project managers, civil engineers and/or
managers almost always need to report on multiple teams at a time
while meeting strict deadlines.
 Commissioning management systems software tools make it possible
to plan the entire commissioning process right at the outset of the
project, instead of waiting until the project closeout.
 Find here why the convention deficiency tracking methods don’t work
anymore, how you can improve the entire process of project
commissioning and what the key features of an advanced
Commissioning Management Software (CMS) are.

3.  Commissioning engineers, project
managers, civil engineers or
managers almost always need to
report on several teams at a time
while meeting tight deadlines.
 Commissioning management
systems software tools make it
possible to plan the entire
commissioning process right at the
outset of the project, instead of
waiting until the project closeout.

4.  Traditionally, project deliverables and
deficiencies have been monitored on
spreadsheets and paper-based documents.
 In general, walk-down inspection of the
equipment are performed with the associated
consultants, contractors and clients.
 During these walkthroughs, all stakeholders have
their chance to figure out deficiencies that are
added to a spreadsheet, which may give rise to
multiple challenges, like:
Who will be accountable for rectifying every
item?
What will be the deadline for fixing the items?
Will there be the need to check every deficiency
to find if it is closed?

5.  Although the spreadsheet procedure was suitable several years ago, the
staggering amount of information produced on projects these days makes the
traditional procedure of handling the work manually with spreadsheets a back-
breaking task.
 Moreover, tracking deficiency and closeout are tough processes as there are so
many moving components, in addition to the involvement of different
stakeholders.
 There is often a risk of human error or missing anything that may turn into a
huge problem later on in the commissioning process.
 When it is about commissioning projects, details matter a lot. An inappropriate
setting, or a supposedly trivial problem can result in devastating systems failure.
 There are myriad examples in the history of industrial disasters that show how
missed details can cause catastrophic fiscal losses as well as loss of life.
 The 2010 Deep Water Horizon oil spill and the 2017 Grenfell Tower Fire are the
just the two best-known instances.

6.  When traditional deficiency
tracking methods don’t work, how
will you ensure that every detail is
inspected and each deficiency is
checked and fixed on time – which
is to the critical commissioning
activities?
 The answer to this question is
commissioning management
software (CMS). These tools not
just streamline the tracking of the
progress of any project, but they
also offer a handful of additional
benefits.
 Once a deficiency is identified, it is
added to the CMS along with a
description of the issue, supporting
pictures and specific references to
figure out the contractual
deficiency.

7.  As each deficiency is added to the CMS, it is categorised and an owner is
assigned with a due date, associated with the schedule of the project.
 The classification and due date specify the importance of every
deficiency and what the outcome could be if it isn't fixed in a timely
manner.
 This makes it clear who would be responsible for addressing the issue
and the deadline to resolve the issue.
 Everyday reports will show outstanding errors as well as the team
members responsible for any unexpected delays.
 This approach makes every project team member accountable and helps
every individual involved understand the status of critical tasks and who
should take the necessary action.
 When it is about project management, another challenging task is
monitoring documentation deliverables.
 Modern day projects produce a huge pile of paperwork and therefore a
complex method to fetch and monitor all the crucial information is
required.
 Similar to tracking deficiencies, commissioning management systems
software can be utilised to check if the documentation is received, which
is then archived in an organised fashion.

8.  The due date of every document's deliverable is associated with
the project schedule, and the owner of every deliverable is
identified.
 The team working on the project can run a report on a daily basis
to find out any outstanding documentation, the professional(s)
accountable for submitting it and the date it needs to be submitted
on.
 A CMS can efficiently organise all the documentation received to
make the handover to the client simple and easy, once the project
completes.
 Projects in future will continue to become more complicated as
more information and details would be required to manage the
information.
 The only [read: best] way to handle all such critical details and
warrant top-notch quality is to take full advantage of the advanced
tools like commissioning management software to streamline and
manage information.
 Without making use of a commissioning management software
solution on the project, the details may become overwhelming
quickly and can result in larger issues later on in the project.

9.  Advanced commissioning management systems
software solutions are designed to streamline and
enhance the commissioning process.
 If you need to have a predictable and organised
commissioning process in place that fix deficiencies
while ensuring compliance to every stakeholder, you
definitely need a commissioning management
software (CMS).
 Your ideal CMS should have the following features:
System Handover: The tool should document, gather
and report crucial information in an organised
manner throughout the entire commissioning phase,
keeping you always ready for an easy and quick
closeout.
Safe Start with Scheduling Assurance: Planning of
tests and inspections for particular system and/or
equipment well in advance. Keeping the process on
track with backup into the system.

10.  Commissioning and Pre-Commissioning Checklists: Commissioning
inspections starts with checklist templates, so having a checklist library
is important. A great commissioning management software solution
should feature an exhaustive set of electrical and mechanical checklists.
Deficiency Monitoring and Categorisation: A CMS should track
deficiencies efficiently and communicate the problems in an organised
manner; from identification to resolution.
System & Equipment Focus: The CMS should enable systems and
equipment to integrate into every step of the commissioning phase.
Documentation and Data: A good CMS should have multiple reporting
features, so that you can manage your data in real-time. It should allow
you to upload supporting documents, images, scans, test reports and
files, including SWPs, O&M manuals, as-built drawings, SOPs and red-
line.

12. CONTACT US
https://www.global-
cxm.com/commissioning/
Global Commissioning Management and
Software Ltd
Unit 2, Chestfield Business Park, Whitstable,
Kent, CT5 3JB
+441227649087, +447580017944