Postal Advocate provides fleet asset management and mail savings services for large companies. They analyze a client's mailing equipment, postage accounts, invoices and contracts to identify ways to optimize spending and realize 30-70% in savings. Their process involves gaining visibility of all mailing assets and costs, validating charges, negotiating pricing, eliminating fees, and ensuring ongoing savings.
Postal Advocate helps multi-location organizations streamline mailing costs by auditing over $23 million in client spending, recovering over $4.7 million in lost postage and fees for clients. They manage 60,000 pieces of mailing equipment for clients and use a web-based tool providing visibility into all mail and equipment spending, saving clients an average of $559,000 which is 57% in average equipment savings.
As industry experts, we’ve been able to recover $4.7M in lost postage, vendor fees and overcharges. We will be sharing different ways to recover lost postage from dormant accounts and create visibility across your enterprise.
This document summarizes the industries and number of top companies represented by a consulting firm. They represent leading multi-location companies in over 30 industries, including 8 of the top 25 banking companies, 3 of the top 4 uniform companies, and have recovered over $5 million for clients in areas like postage and fees.
Adam Lewenberg is the president of Postal Advocate Inc., a mail audit and recovery firm. He has over 18 years of experience in the mailing industry. The webinar covers the evolution of postage meter funding, benefits of networked postage meters such as automatic rate updates and web accounting, challenges to connecting meters to networks, and resources for getting help connecting meters. The webinar provides guidance on evaluating multi-location clients' meter networks and identifying savings opportunities.
Presenting strategies you can use in your organization to dramatically reduce mailing equipment costs, eliminate fees, recover lost postage and create visibility across the enterprise.
Postal Advocate helps multi-location organizations streamline mailing costs by auditing over $23 million in client spending, recovering over $4.7 million in lost postage and fees for clients. They manage 60,000 pieces of mailing equipment for clients and use a web-based tool providing visibility into all mail and equipment spending, saving clients an average of $559,000 which is 57% in average equipment savings.
As industry experts, we’ve been able to recover $4.7M in lost postage, vendor fees and overcharges. We will be sharing different ways to recover lost postage from dormant accounts and create visibility across your enterprise.
This document summarizes the industries and number of top companies represented by a consulting firm. They represent leading multi-location companies in over 30 industries, including 8 of the top 25 banking companies, 3 of the top 4 uniform companies, and have recovered over $5 million for clients in areas like postage and fees.
Adam Lewenberg is the president of Postal Advocate Inc., a mail audit and recovery firm. He has over 18 years of experience in the mailing industry. The webinar covers the evolution of postage meter funding, benefits of networked postage meters such as automatic rate updates and web accounting, challenges to connecting meters to networks, and resources for getting help connecting meters. The webinar provides guidance on evaluating multi-location clients' meter networks and identifying savings opportunities.
Presenting strategies you can use in your organization to dramatically reduce mailing equipment costs, eliminate fees, recover lost postage and create visibility across the enterprise.
Postal Advocate Inc - Why Every Company Should Be Using Managed Services to ...Postal Advocate Inc.
This presentation shows how Postal Advocate is able to maximize savings, recover funds and quantify the opportunity for your organization at no cost or obligation.
Postal Advocate Capabilities- Top 10 Ways To Save on Postage with the Upcomin...Postal Advocate Inc.
Postal Advocate has the expertise and technology to help companies manage their shipping and mailing processes and look for best practices to optimize operations and reduce spending. We have developed a business model that provides visibility of mailing equipment and spends across organizations resulting in an average client savings of 59% and over $67 million in client savings, fees, and lost postage.
With the upcoming USPS® rate change, at this session we shared savings tips and showed you how we became the leading manager of the largest mailing fleets in the US and Canada and how we can help your company drive savings and gain visibility.
Items We Covered:
1. Shipping and Mailing Visibility
2. Process for Validation of Spends
3. Account Management Process
4. Equipment Savings Process
5. Supplies Strategies
6. Eliminating Vendor Fees and Overcharges
7. Recover Lost Postage from Dormant Accounts
8. PC Postage
9. Web Portal and Reporting
10. Free No Obligation Mailing Analysis
Top 5 Ways for Enterprise Organizations to Save on Mail Cost and Recover Lost...Postal Advocate Inc.
Postal Advocate presents savings strategies you can use across your organization to save on shipping & mail spend across your enterprise.
What will be covered:
1. Mail Equipment and Postage
• How to gain visibility and drive savings on the cost of mailing equipment and metered postage run through your locations
2. Home and Small Office Mail
• How to create a simplified process of distributing, printing and accounting for postage generated in small offices, remote staff or while travelling for business.
3. USPS® Permit Accounts
• How to simplify the oversight, visibility and access to postage processed through direct USPS® accounts used for large mailing projects and Business Reply Mail.
• How to find ways to reduce the costs on the accounts and the postage generated.
4. Outsourced Mail Services
• How to gain centralized visibility to outsourced mailings and Presort service providers.
• How to drive savings and optimize contracts.
5. Expedited Document and Parcel Shipping
• How to implement the proper tools and oversight to allow your users to send overnights and parcels at the lowest costs with the fastest delivery times.
ONLY 9 Months Left To Replace your non-USPS® Compliant Mailing Equipment – Wh...Postal Advocate Inc.
Effective June 2024, the USPS® will be requiring that all mailing systems meet Intelligent Mail Indicia (IMI) standards. The Postal service will no longer be allowing any vendor to distribute postage meters that are not producing compliant IMI on June 30, 2024.
This webinar focused on the details of the forced migration, how to plan for this deadline, new technology available that can reduce costs by 80% and the top things you can do to create ongoing visibility and control to help streamline your organization’s mailing needs.
Items We Covered:
1. Details of the change.
2. Devices impacted.
3. Creating visibility to your equipment that needs to be migrated.
4. Mail equipment options available.
5. Enterprise Online Postage solutions – Provide USPS access to every location including work from home staff at a fraction of the costs.
6. Rightsizing strategies that can save up to 80%!
7. Planning and implementation.
8. Ongoing visibility and control of future migration phases.
Postal Advocate manages the mailing and shipping spends for some of the largest organizations in North America.
At this session, we discussed the challenges organizations have with enterprise postage management and carrier services, presenting different strategies to manage these categories and how to optimize savings and efficiency.
Here are the topics that we covered:
1. Challenges of managing enterprise postage
2. Visibility and Insight – Gathering all the data and reporting
3. Network Connections
4. Best in Class Processes
a. Billing
b. Postage Management
c. Web Access
5. Managing the Day-to-Day Requests – Adding new users, first line responders, password resets etc.
6. Expanding to a multi-carrier solution
Postal Advocate manages the mailing and shipping spends for some of the largest organizations in North America. Most of the spend never touches a shipping center, is not a core shipping function (including documents, samples, computers, labs, etc.), and will be processed by end users with little experience. This creates unique challenges and opportunities for savings that often get missed. In addition, the world is changing and so is the way we communicate. Documents still need to be generated and processes need to evolve.
At a corporate level, many organizations will use a third-party company to audit their carrier bills, looking for late shipments or items that do not adhere to their contract. Some entities may also use a service to help negotiate their rates. Where we see the biggest gap is the way the spend is managed inside the organization that can have the largest impact on costs.
This webinar focused on the new technology and services available and the top things you can do to create better controls and help streamline your organization’s needs.
Items We Will Cover:
1. The Evolution of Shipping & Mailing
2. Enterprise Visibility
3. Web Accessed/Cloud-Based shipping & mailing solutions
a. Online Postage
b. Enterprise Online Postage
c. Multi-Carrier enterprise shipping and mailing
4. Administrative Challenges
5. Account Management
6. User Management
7. Rights Management
8. Case Management - Local Questions/Issues Resolution
9. Reporting
10. Rate Shopping
11. Address Validation
12. Single Sign-On
13. Best Practices and Tips
Upcoming USPS® Mandate - Does Your Postage Meter Need To Be Changed by 2024 –...Postal Advocate Inc.
Effective June 2024, the USPS® will be requiring that all mailing systems meet Intelligent Mail Indicia (IMI) standards. The Postal service will no longer be allowing any vendor to distribute postage meters that are not producing compliant IMI on June 30, 2024.
This webinar focused on the details of the forced migration, how to plan for this deadline, new technology available and the top things you can do to create ongoing visibility and control to help streamline your organization’s needs.
Items We Covered:
1. Details of the change
2. Devices impacted
3. Creating visibility to your equipment that needs to be migrated
4. Mail equipment options available
5. Enterprise Online Postage solutions – Where and why these systems make sense
6. Rightsizing strategies that can save up to 80%!
7. Planning and implementation
8. Ongoing visibility and control of future migration phases
Postal Advocate Capabilities- Top 10 Ways To Optimize Mailing & Shipping SpendPostal Advocate Inc.
Postal Advocate has the expertise and technology to help companies manage their shipping and mailing processes and look for best practices to optimize operations and reduce spending. We have developed a business model that provides visibility of mailing equipment and spends across organizations resulting in an average client savings of 59% and over $61 million in client savings, fees and lost postage.
At this session, we showed how we became the leading manager of the largest mailing fleets in the US and Canada and how we can help your company drive savings and gain visibility.
Items We Covered:
1. Shipping and Mailing Visibility
2. Process for Validation of Spends
3. Account Management Process
4. Equipment Savings Process
5. Supplies Strategies
6. Eliminating Vendor Fees and Overcharges
7. Recover Lost Postage from Dormant Accounts
8. PC Postage
9. Web Portal and Reporting
10. Free No Obligation Mailing Analysis
USPS® Forced Meter Migration - How to Know if Your Postage Meter Will Soon be...Postal Advocate Inc.
We want to help you prepare for the upcoming mandatory USPS® meter migration. As of June 30, 2024 the USPS® will be requiring that all mailing systems meet Intelligent Mail Indicia (IMI) standards. The Postal service will no longer be allowing any vendor to distribute postage meters that do not meet these requirements. Making many postage meters obsolete!
June 2024, which is 2 months away, may sound like you have ample time to complete this transition, but that is not the case. Postal Advocate would not recommend waiting until the last minute to upgrade your meter. We would advise you to get started with the process as soon as possible. Our team estimates that over 50% of all postage meters in the United States still need to be upgraded before the June deadline. This will likely lead to major supply chain issues for a lot of people!
This webinar focused on:
- Details of the forced migration
- How to plan for this deadline
- New technology available that could potentially replace your need for meters all together
- Top things you can do to create ongoing visibility and control to help streamline your organization’s needs
Postal Advocate Capabilities - How to Save 59% on Your Mailing Equipment FleetPostal Advocate Inc.
Postal Advocate has the expertise and technology to help companies manage their shipping and mailing processes and look for best practices to optimize operations and reduce spending. We have developed a business model that provides visibility of mailing equipment and spends across organizations resulting in an average client savings of 59% and over $63 million in client savings, fees, and lost postage.
At this session we shared savings tips and show how we became the leading manager of the largest mailing fleets in the US and Canada and how we can help your company drive savings and gain visibility.
Items We Covered:
1. Shipping and Mailing Visibility
2. Process for Validation of Spends
3. Account Management Process
4. Equipment Savings Process
5. Supplies Strategies
6. Eliminating Vendor Fees and Overcharges
7. Recover Lost Postage from Dormant Accounts
8. PC Postage
9. Web Portal and Reporting
10. Free No Obligation Mailing Analysis
How To Manage PC Postage and Carrier Services Across Your EnterprisePostal Advocate Inc.
This document discusses challenges in managing postage and carrier services across an enterprise with multiple locations and technologies. It identifies issues like lack of visibility, fragmented data, and rising costs. The document then provides recommendations in areas like consolidating vendors, standardized reporting, and key savings opportunities. These include converting 8:30 delivery to 10:30, changing packaging to reduce rates, using ground shipping over air where possible, reducing pickup fees, and leveraging USPS commercial rates.
Postal Advocate has the expertise and technology to help companies manage their shipping and mailing processes and look for best practices to optimize operations and reduce spending. We have developed a business model that provides visibility of mailing equipment and spends across organizations resulting in an average client savings of 57%. Learn how we became the leading manager of the largest mailing fleet in the US and Canada and what we can do for you.
Items We Covered:
1. Shipping and Mailing Visibility
2. Process for Validation of Spends
3. Equipment Savings Process
4. Eliminating Vendor Fees and Overcharges
5. Inventory Management
6. Carrier Management
7. Free No Obligation Mailing Analysis
Postal Advocate manages the mailing and shipping spends for some of the largest organizations in North America. The world is changing and so is the way we communicate. Documents still need to be generated and processes need to evolve when employees are working from home, flex office space or in the office. This webinar focused on the new technology and services available that can help streamline your organization’s needs.
Items We Covered:
1) The Evolution of Shipping & Mailing
2) Enterprise Visibility
3) Web Accessed/Cloud-Based shipping & mailing solutions that can support a blended workforce
a. PC Postage
b. Enterprise PC Postage
c. Multi-Carrier enterprise shipping and mailing
4) Rate Shopping
5) Address Validation
6) Single Sign-On
7) Case Management – Handling location/user questions
8) Best practices and tips
The Largest Mail Savings Opportunity - Outsourced Print and Mail ServicesPostal Advocate Inc.
The document discusses outsourced print and mail services and opportunities for cost savings. It begins with the speaker's background and experience in mail audits. The presentation then covers gaining visibility into mail spending, optimizing mail preparation and service providers, and key areas for savings such as postage, printing, and data management. It recommends conducting an RFP to find the best rates, consolidating volumes, and setting up ongoing reviews to further optimize spending on outsourced print and mail services.
The Future of Mailing - Remote On Demand Shipping & Mailing ServicesPostal Advocate Inc.
Postal Advocate manages the mailing and shipping spends for some of the largest organizations in North America. The world is changing and so is the way we communicate. Documents still need to be generated and processes need to evolve when employees are working from home, flex office space or in the office. The webinar will focused on the new technology and services available that can help streamline your organization’s needs.
Items We Covered:
1) The evolution of shipping & mailing
2) Cloud-based shipping & mailing solutions that can support a blended workforce
a. PC Postage
b. Enterprise PC Postage
c. Multi-Carrier enterprise shipping and mailing
3) Remote Printing
4) Inbound mailing solutions that support a remote workforce
5) Virtual on demand mailing services
a. How it works
b. Onsite vs Offsite
6) Best practices and tips
The document discusses the future of business mail and mailing technology changes. It summarizes that mail volume has declined across all categories as businesses transition to electronic communications. Rate increases by the USPS and carriers will continue to impact business mail costs. Mailing technology is shifting from postage meters to cloud-based online postage solutions which provide improved access, savings, and visibility across locations. Enterprise online postage allows centralized control and management of mailing activities for multiple office locations.
The New Lease Accounting Standard - Are You Ready for the Deadline?Postal Advocate Inc.
Postal Advocate will be covering the basics of the December 15, 2018 effective date of the new lease accounting standards, how this will affect every mailing agreement your company has and what you need to do to be prepared for these changes.
1. When is the effective date?
2. What are the changes?
3. What do you need to comply?
4. Why is this important?
5. What information do you need to provide?
6. How do you get visibility?
7. Best Practices
8. How we can help
Speaker Bio: Adam Lewenberg, President of Postal Advocate Inc., runs the largest managed service provider of mail audit and recovery in the US and Canada. Since 2013, Postal Advocate Inc. has helped their clients save an average of 60% and over $38 million on equipment, fees and lost postage.
Time is running out! Let us help you prepare for the upcoming mandatory USPS® meter migration. At the end of this month, June 30, 2024, the USPS® will be requiring that all mailing systems meet Intelligent Mail Indicia (IMI) standards. The Postal service will no longer be allowing any vendor to distribute postage meters that do not meet these requirements. Making many postage meters inoperable. All non-compliant machines need to be taken out of service by December 31, 2024. However, some vendors have earlier cutoff dates to make sure they get the units back in inventory on time. A large quantity of postage meters in the United States still need to be upgraded before the June deadline. This will likely lead to major supply chain issues. After postage refill deadlines, you will no longer have the ability to add funds to your machine. The time to make the transition is now!
This webinar focused on:
- Details of the migration
- Devices impacted
- What happens after the deadline
- New technology available that could potentially replace your need for meters all together
Postal Advocate manages the mailing and shipping spends for some of the largest organizations in North America.
At this session, we discussed the upcoming USPS® 2024 rate change. Postal Advocate shared all the important information you need to know for this coming rate change that goes into effect on Sunday, January 21, 2024. We held 3 different sessions on this topic.
We Covered:
- What rates are changing
- How this impacts you
- What you need to do
- Savings tips
More Related Content
Similar to How To Save 60% On Your Mailing Equipment Fleet
Postal Advocate Inc - Why Every Company Should Be Using Managed Services to ...Postal Advocate Inc.
This presentation shows how Postal Advocate is able to maximize savings, recover funds and quantify the opportunity for your organization at no cost or obligation.
Postal Advocate Capabilities- Top 10 Ways To Save on Postage with the Upcomin...Postal Advocate Inc.
Postal Advocate has the expertise and technology to help companies manage their shipping and mailing processes and look for best practices to optimize operations and reduce spending. We have developed a business model that provides visibility of mailing equipment and spends across organizations resulting in an average client savings of 59% and over $67 million in client savings, fees, and lost postage.
With the upcoming USPS® rate change, at this session we shared savings tips and showed you how we became the leading manager of the largest mailing fleets in the US and Canada and how we can help your company drive savings and gain visibility.
Items We Covered:
1. Shipping and Mailing Visibility
2. Process for Validation of Spends
3. Account Management Process
4. Equipment Savings Process
5. Supplies Strategies
6. Eliminating Vendor Fees and Overcharges
7. Recover Lost Postage from Dormant Accounts
8. PC Postage
9. Web Portal and Reporting
10. Free No Obligation Mailing Analysis
Top 5 Ways for Enterprise Organizations to Save on Mail Cost and Recover Lost...Postal Advocate Inc.
Postal Advocate presents savings strategies you can use across your organization to save on shipping & mail spend across your enterprise.
What will be covered:
1. Mail Equipment and Postage
• How to gain visibility and drive savings on the cost of mailing equipment and metered postage run through your locations
2. Home and Small Office Mail
• How to create a simplified process of distributing, printing and accounting for postage generated in small offices, remote staff or while travelling for business.
3. USPS® Permit Accounts
• How to simplify the oversight, visibility and access to postage processed through direct USPS® accounts used for large mailing projects and Business Reply Mail.
• How to find ways to reduce the costs on the accounts and the postage generated.
4. Outsourced Mail Services
• How to gain centralized visibility to outsourced mailings and Presort service providers.
• How to drive savings and optimize contracts.
5. Expedited Document and Parcel Shipping
• How to implement the proper tools and oversight to allow your users to send overnights and parcels at the lowest costs with the fastest delivery times.
ONLY 9 Months Left To Replace your non-USPS® Compliant Mailing Equipment – Wh...Postal Advocate Inc.
Effective June 2024, the USPS® will be requiring that all mailing systems meet Intelligent Mail Indicia (IMI) standards. The Postal service will no longer be allowing any vendor to distribute postage meters that are not producing compliant IMI on June 30, 2024.
This webinar focused on the details of the forced migration, how to plan for this deadline, new technology available that can reduce costs by 80% and the top things you can do to create ongoing visibility and control to help streamline your organization’s mailing needs.
Items We Covered:
1. Details of the change.
2. Devices impacted.
3. Creating visibility to your equipment that needs to be migrated.
4. Mail equipment options available.
5. Enterprise Online Postage solutions – Provide USPS access to every location including work from home staff at a fraction of the costs.
6. Rightsizing strategies that can save up to 80%!
7. Planning and implementation.
8. Ongoing visibility and control of future migration phases.
Postal Advocate manages the mailing and shipping spends for some of the largest organizations in North America.
At this session, we discussed the challenges organizations have with enterprise postage management and carrier services, presenting different strategies to manage these categories and how to optimize savings and efficiency.
Here are the topics that we covered:
1. Challenges of managing enterprise postage
2. Visibility and Insight – Gathering all the data and reporting
3. Network Connections
4. Best in Class Processes
a. Billing
b. Postage Management
c. Web Access
5. Managing the Day-to-Day Requests – Adding new users, first line responders, password resets etc.
6. Expanding to a multi-carrier solution
Postal Advocate manages the mailing and shipping spends for some of the largest organizations in North America. Most of the spend never touches a shipping center, is not a core shipping function (including documents, samples, computers, labs, etc.), and will be processed by end users with little experience. This creates unique challenges and opportunities for savings that often get missed. In addition, the world is changing and so is the way we communicate. Documents still need to be generated and processes need to evolve.
At a corporate level, many organizations will use a third-party company to audit their carrier bills, looking for late shipments or items that do not adhere to their contract. Some entities may also use a service to help negotiate their rates. Where we see the biggest gap is the way the spend is managed inside the organization that can have the largest impact on costs.
This webinar focused on the new technology and services available and the top things you can do to create better controls and help streamline your organization’s needs.
Items We Will Cover:
1. The Evolution of Shipping & Mailing
2. Enterprise Visibility
3. Web Accessed/Cloud-Based shipping & mailing solutions
a. Online Postage
b. Enterprise Online Postage
c. Multi-Carrier enterprise shipping and mailing
4. Administrative Challenges
5. Account Management
6. User Management
7. Rights Management
8. Case Management - Local Questions/Issues Resolution
9. Reporting
10. Rate Shopping
11. Address Validation
12. Single Sign-On
13. Best Practices and Tips
Upcoming USPS® Mandate - Does Your Postage Meter Need To Be Changed by 2024 –...Postal Advocate Inc.
Effective June 2024, the USPS® will be requiring that all mailing systems meet Intelligent Mail Indicia (IMI) standards. The Postal service will no longer be allowing any vendor to distribute postage meters that are not producing compliant IMI on June 30, 2024.
This webinar focused on the details of the forced migration, how to plan for this deadline, new technology available and the top things you can do to create ongoing visibility and control to help streamline your organization’s needs.
Items We Covered:
1. Details of the change
2. Devices impacted
3. Creating visibility to your equipment that needs to be migrated
4. Mail equipment options available
5. Enterprise Online Postage solutions – Where and why these systems make sense
6. Rightsizing strategies that can save up to 80%!
7. Planning and implementation
8. Ongoing visibility and control of future migration phases
Postal Advocate Capabilities- Top 10 Ways To Optimize Mailing & Shipping SpendPostal Advocate Inc.
Postal Advocate has the expertise and technology to help companies manage their shipping and mailing processes and look for best practices to optimize operations and reduce spending. We have developed a business model that provides visibility of mailing equipment and spends across organizations resulting in an average client savings of 59% and over $61 million in client savings, fees and lost postage.
At this session, we showed how we became the leading manager of the largest mailing fleets in the US and Canada and how we can help your company drive savings and gain visibility.
Items We Covered:
1. Shipping and Mailing Visibility
2. Process for Validation of Spends
3. Account Management Process
4. Equipment Savings Process
5. Supplies Strategies
6. Eliminating Vendor Fees and Overcharges
7. Recover Lost Postage from Dormant Accounts
8. PC Postage
9. Web Portal and Reporting
10. Free No Obligation Mailing Analysis
USPS® Forced Meter Migration - How to Know if Your Postage Meter Will Soon be...Postal Advocate Inc.
We want to help you prepare for the upcoming mandatory USPS® meter migration. As of June 30, 2024 the USPS® will be requiring that all mailing systems meet Intelligent Mail Indicia (IMI) standards. The Postal service will no longer be allowing any vendor to distribute postage meters that do not meet these requirements. Making many postage meters obsolete!
June 2024, which is 2 months away, may sound like you have ample time to complete this transition, but that is not the case. Postal Advocate would not recommend waiting until the last minute to upgrade your meter. We would advise you to get started with the process as soon as possible. Our team estimates that over 50% of all postage meters in the United States still need to be upgraded before the June deadline. This will likely lead to major supply chain issues for a lot of people!
This webinar focused on:
- Details of the forced migration
- How to plan for this deadline
- New technology available that could potentially replace your need for meters all together
- Top things you can do to create ongoing visibility and control to help streamline your organization’s needs
Postal Advocate Capabilities - How to Save 59% on Your Mailing Equipment FleetPostal Advocate Inc.
Postal Advocate has the expertise and technology to help companies manage their shipping and mailing processes and look for best practices to optimize operations and reduce spending. We have developed a business model that provides visibility of mailing equipment and spends across organizations resulting in an average client savings of 59% and over $63 million in client savings, fees, and lost postage.
At this session we shared savings tips and show how we became the leading manager of the largest mailing fleets in the US and Canada and how we can help your company drive savings and gain visibility.
Items We Covered:
1. Shipping and Mailing Visibility
2. Process for Validation of Spends
3. Account Management Process
4. Equipment Savings Process
5. Supplies Strategies
6. Eliminating Vendor Fees and Overcharges
7. Recover Lost Postage from Dormant Accounts
8. PC Postage
9. Web Portal and Reporting
10. Free No Obligation Mailing Analysis
How To Manage PC Postage and Carrier Services Across Your EnterprisePostal Advocate Inc.
This document discusses challenges in managing postage and carrier services across an enterprise with multiple locations and technologies. It identifies issues like lack of visibility, fragmented data, and rising costs. The document then provides recommendations in areas like consolidating vendors, standardized reporting, and key savings opportunities. These include converting 8:30 delivery to 10:30, changing packaging to reduce rates, using ground shipping over air where possible, reducing pickup fees, and leveraging USPS commercial rates.
Postal Advocate has the expertise and technology to help companies manage their shipping and mailing processes and look for best practices to optimize operations and reduce spending. We have developed a business model that provides visibility of mailing equipment and spends across organizations resulting in an average client savings of 57%. Learn how we became the leading manager of the largest mailing fleet in the US and Canada and what we can do for you.
Items We Covered:
1. Shipping and Mailing Visibility
2. Process for Validation of Spends
3. Equipment Savings Process
4. Eliminating Vendor Fees and Overcharges
5. Inventory Management
6. Carrier Management
7. Free No Obligation Mailing Analysis
Postal Advocate manages the mailing and shipping spends for some of the largest organizations in North America. The world is changing and so is the way we communicate. Documents still need to be generated and processes need to evolve when employees are working from home, flex office space or in the office. This webinar focused on the new technology and services available that can help streamline your organization’s needs.
Items We Covered:
1) The Evolution of Shipping & Mailing
2) Enterprise Visibility
3) Web Accessed/Cloud-Based shipping & mailing solutions that can support a blended workforce
a. PC Postage
b. Enterprise PC Postage
c. Multi-Carrier enterprise shipping and mailing
4) Rate Shopping
5) Address Validation
6) Single Sign-On
7) Case Management – Handling location/user questions
8) Best practices and tips
The Largest Mail Savings Opportunity - Outsourced Print and Mail ServicesPostal Advocate Inc.
The document discusses outsourced print and mail services and opportunities for cost savings. It begins with the speaker's background and experience in mail audits. The presentation then covers gaining visibility into mail spending, optimizing mail preparation and service providers, and key areas for savings such as postage, printing, and data management. It recommends conducting an RFP to find the best rates, consolidating volumes, and setting up ongoing reviews to further optimize spending on outsourced print and mail services.
The Future of Mailing - Remote On Demand Shipping & Mailing ServicesPostal Advocate Inc.
Postal Advocate manages the mailing and shipping spends for some of the largest organizations in North America. The world is changing and so is the way we communicate. Documents still need to be generated and processes need to evolve when employees are working from home, flex office space or in the office. The webinar will focused on the new technology and services available that can help streamline your organization’s needs.
Items We Covered:
1) The evolution of shipping & mailing
2) Cloud-based shipping & mailing solutions that can support a blended workforce
a. PC Postage
b. Enterprise PC Postage
c. Multi-Carrier enterprise shipping and mailing
3) Remote Printing
4) Inbound mailing solutions that support a remote workforce
5) Virtual on demand mailing services
a. How it works
b. Onsite vs Offsite
6) Best practices and tips
The document discusses the future of business mail and mailing technology changes. It summarizes that mail volume has declined across all categories as businesses transition to electronic communications. Rate increases by the USPS and carriers will continue to impact business mail costs. Mailing technology is shifting from postage meters to cloud-based online postage solutions which provide improved access, savings, and visibility across locations. Enterprise online postage allows centralized control and management of mailing activities for multiple office locations.
The New Lease Accounting Standard - Are You Ready for the Deadline?Postal Advocate Inc.
Postal Advocate will be covering the basics of the December 15, 2018 effective date of the new lease accounting standards, how this will affect every mailing agreement your company has and what you need to do to be prepared for these changes.
1. When is the effective date?
2. What are the changes?
3. What do you need to comply?
4. Why is this important?
5. What information do you need to provide?
6. How do you get visibility?
7. Best Practices
8. How we can help
Speaker Bio: Adam Lewenberg, President of Postal Advocate Inc., runs the largest managed service provider of mail audit and recovery in the US and Canada. Since 2013, Postal Advocate Inc. has helped their clients save an average of 60% and over $38 million on equipment, fees and lost postage.
Similar to How To Save 60% On Your Mailing Equipment Fleet (20)
Time is running out! Let us help you prepare for the upcoming mandatory USPS® meter migration. At the end of this month, June 30, 2024, the USPS® will be requiring that all mailing systems meet Intelligent Mail Indicia (IMI) standards. The Postal service will no longer be allowing any vendor to distribute postage meters that do not meet these requirements. Making many postage meters inoperable. All non-compliant machines need to be taken out of service by December 31, 2024. However, some vendors have earlier cutoff dates to make sure they get the units back in inventory on time. A large quantity of postage meters in the United States still need to be upgraded before the June deadline. This will likely lead to major supply chain issues. After postage refill deadlines, you will no longer have the ability to add funds to your machine. The time to make the transition is now!
This webinar focused on:
- Details of the migration
- Devices impacted
- What happens after the deadline
- New technology available that could potentially replace your need for meters all together
Postal Advocate manages the mailing and shipping spends for some of the largest organizations in North America.
At this session, we discussed the upcoming USPS® 2024 rate change. Postal Advocate shared all the important information you need to know for this coming rate change that goes into effect on Sunday, January 21, 2024. We held 3 different sessions on this topic.
We Covered:
- What rates are changing
- How this impacts you
- What you need to do
- Savings tips
Proposed USPS® Rate Increase and Compliance Mandate – How Does This Impact You?Postal Advocate Inc.
As of April 10, 2023 the USPS® filed notice with the Postal Regulatory Commission (PRC) for price increases that would take effect July 9, 2023. This will be the second rate increase this year. In addition, effective June 2024, the USPS® will be requiring that all mailing systems meet Intelligent Mail Indicia (IMI) standards.
This webinar focused on the details of the proposed rate increase and the forced migration, how to budget for the increase, how to prepare for this deadline, and the top things you can do to create ongoing visibility and control to help streamline your organization’s needs.
Items We Covered:
1. Details of the proposed increase and how it impacts you
2. How to budget for the increase
3. Details of the forced migration
4. Devices impacted and timelines
5. Creating visibility to your equipment that needs to be migrated
6. Mail equipment options available
7. Enterprise Online Postage solutions – Where and why these systems make sense
8. Rightsizing strategies that can save up to 80%!
9. Planning and implementation
10. Ongoing visibility and control of future migration phases
Postal Advocate manages the mailing and shipping spends for some of the largest organizations in North America.
At this session, we discussed the upcoming USPS® 2023 rate change. Postal Advocate shared all the important information you need to know for this coming rate change that goes into effect on Sunday, January 22, 2023.
We Covered:
- What rates are changing
- How this impacts you
- What you need to do
- Savings tips
In preparation for the USPS® rate increase taking effect July 10, 2022, Postal Advocate will share all the information you need to know about this upcoming rate change:
- Savings tips
- What rates are changing
- How this impacts you
- What you need to do
Postal Advocate manages the mailing and shipping spends for some of the largest organizations in North America.
Most of the mail in the United States is not processed in local offices, but instead sent to outsourced print and mail services who have the proper equipment, staff, and expertise to do it efficiently. The issue is that this is one of the least understood categories, with the lowest level of visibility and the highest opportunity to overspend. This category can be in the hundreds of thousands to millions in annual spend and because of these issues, can have significant savings opportunities.
Items We Covered:
1. Gaining Visibility
2. Auditing Invoices
3. Benchmarking Services
4. Consolidating Spends
5. Optimizing Insource/Outsource Decisions
6. Running an RFP Comparing Services
7. Printing Closer to the End User
8. Expanding Use to Other Areas
9. Managing your Own Agreements
10. Setting Up Continual Review Processes
Postal Advocate manages the mailing and shipping spends for some of the largest organizations in North America. This webinar focused on the different rate increases across all carriers and how it will impact your organization.
Items We Covered:
1) Rate increases for all Carriers
2) Savings areas to consider to reduce the impact of the increases
3) Details of accessorial charges and what you need to know
4) Rate Shopping savings opportunities
5) Visibility – This is the key to optimizing your mailing & shipping portfolio
6) Best practices and tips
In preparation for the one of the biggest USPS® rate increases in history taking effect in August, Postal Advocate shared all the information you need to know about this upcoming rate change:
- Savings tips
- What rates are changing
- How this impacts you
- What you need to do
August 2021 USPS® Proposed Rate Increases - What You Need To KnowPostal Advocate Inc.
In preparation for the one of the biggest USPS® rate increases in history taking effect in August, Postal Advocate will share all the information you need to know about this proposed upcoming rate change:
- What rates are changing
- How this impacts you
- What you need to do
- Savings tips
Postal Advocate shares all the information you need to know for this coming rate change:
- What rates are changing
- How this impacts you
- What you need to do
- Savings tips
Postal Advocate shared all the information you need to know for this coming rates increase:
- What rates are changing
- How this impacts you
- What you need to do
- Savings tips
How To Save Money on Carrier Management Services Across Your EnterprisePostal Advocate Inc.
Postal Advocate manages the carrier management spends with organizations that could have hundreds to thousands of locations that need to be managed to control their carrier cost. Most of the spend never touches a shipping center, is not a core shipping function (including documents, samples, computers, labs, etc.), and will be processed by end users with little experience. This creates unique challenges and opportunities for savings that often get missed.
At a corporate level, many organizations will use a third-party company to audit their carrier bills, looking for late shipments or items that do not adhere to their contract. Some entities may also use a service to help negotiate their rates. Where we see the biggest gap is the way the spend is managed inside the organization that can have the largest impact on costs. This webinar focused on the top things you can do to create better controls and optimize the spend.
Items We Covered:
1.) Administrative Challenges
2.) Account Management
3.) User Management
4.) Rights Management
5.) Local Questions/Issues Resolution
6.) Reporting
7.) Technology Options
8.) Best Practices and Tips
Business Continuity - The Best Mailing & Shipping Solutions For A Remote Work...Postal Advocate Inc.
Overnight, COVID-19 (Coronavirus) has changed the world and the way most organizations are doing business. Our interactions, our way of life and
the way we adjust is continuing to evolve almost daily. Transitioning to a remote workforce and having a plan in place to minimize disruption is critical.
In this presentation, we provided information on different cloud- based enterprise options to help your organization maintain productivity, keep visibility, and provide the ability to continue to communicate with your customers.
Here are the topics that were covered:
1.) Has your organization set up options for your staff to continue to mail and ship remotely?
2.) Cloud-based enterprise options that will provide you control and visibility of your mailing and shipping spends.
3.) Benefits of these cloud-based tools for business continuity and how it benefits your business in the future.
4.) Protecting the company and your remote workforce from cyber threats.
5.) Best practices in developing, implementing and maintaining these solutions.
The document provides a comparison chart of USPS rate changes effective January 26, 2020. Key details include:
- Rates for First-Class Mail letters and postcards under 13 ounces did not increase. Rates for flats saw increases between 1-21%.
- Commercial and retail rates for Priority Mail, Priority Mail Express, and Package Service saw average increases between 3-10% depending on weight.
- Marketing Mail and Periodicals rates increased 1-2% on average for letters and flats between 1-10 pounds.
- The USPS is implementing new postal rates effective January 26, 2020.
- Rates for First-Class Mail letters are unchanged but rates for flats are increasing due to higher additional ounce prices. Metered mail rates remain unchanged.
- Marketing Mail rates are increasing modestly between 0-7% depending on shape and weight. Heavier flats are seeing larger increases.
- Priority Mail and Priority Mail Express retail rates are increasing the most, between 4-15% on average depending on weight. Commercial rates are increasing less.
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How To Save 60% On Your Mailing Equipment Fleet
1. How To Save 60% On Your Mailing Equipment
Fleet
2. Adam Lewenberg - Background and Experience
• President of Postal Advocate Inc.
– The only mail audit and recovery firm in the US and Canada
– Manage a portfolio of over 61,000 pieces of mailing equipment for the
largest US companies.
– Speak and teach nationally on mail savings and industry trends.
• Industry Co Chair- Boston Postal Customer Council/Mail Systems Management
Association member. CMDSS and MDC Certifications.
• Featured Writer for Mailing Systems Technology Magazine.
• Worked for one of the largest mailing vendors for over 17 years
– Director of national sales for presort, tabletop inserters, addressing
hardware/software and green offerings.
– Was one of the top 5 account managers nationally working with some of
the nations top accounts.
• Not affiliated with any mailing vendor - Unbiased advice.
September 29, 2016 2
3. Equipment Savings Process
September 29, 2016 3
Current Challenges:
Optimized Mailing Fleet Asset Management
1. Gain visibility to your equipment and spends.
2. Validate questionable charges.
3. Negotiate enterprise pricing and terms.
4. Work with locations on equipment changes.
5. Eliminate fees and overcharges
6. Maintain postage balances and claim lost funds.
7. Continual review to ensure savings.
This process leads to 30-70% savings!
4. 4
Challenges of Managing Fleet Mailing Assets
Areas for improvement
Mailing
spend –
low priority
Lack of
understanding
of mail
category
No
centralized
oversight
No control of
rogue spend
Difficult to
assess needs
or
requirements
No published
pricing for
comparison
Multiple
postage
accounts to
fund and
maintain
Inconsistent
prices for
similar
equipment
Poor visibility
Unclear
invoices
5. Challenges With Mailing Equipment Purchasing
1. Huge price variances for similar models at different locations across
your fleet
September 29, 2016 5
Example:
Model Pricing Variance
Model Quantity Low High Average
High/Low
Ratio Total Expense
Total if all
at Low Rate
Model A 9 $348 $701 $459 2.0 $4,133 $3,132
Model B 36 $345 $1,573 $801 4.6 $28,839 $12,420
Model C 26 $427 $2,063 $1,296 4.8 $33,703 $11,102
Model D 13 $1,427 $2,760 $2,019 1.9 $26,250 $18,551
Model E 26 $1,524 $4,467 $2,666 2.9 $69,325 $39,624
Model F 5 $3,251 $6,276 $5,352 1.9 $26,764 $16,255
Model G 5 $7,848 $9,931 $8,931 1.3 $44,655 $39,240
Total 120 $233,669 $140,324
Potential Savings $93,345
6. September 29, 2016 6
2. Expired or non existent Master Service Agreement
3. Lack of visibility to postage spends and usage levels.
Companies buying the wrong levels of equipment. In many cases
spending more on equipment than postage/usage.
Spend Ratios
Postage Range # of Sites
Equipment
Spend
Postage
Spend Spend Ratio
>$12,000 per year 2 $26,600 $63,500 0.42
$1200-12,000 per year 64 $189,054 $155,441 1.22
<$1,200 per year 76 $120,291 $41,890 2.87
Challenges With Mailing Equipment Purchasing
Main Cause – Reliance on mailing vendor to work with the locations to define
requirements combined with declining mail volumes.
7. September 29, 2016 7
Challenges With Mailing Equipment Purchasing
4. Vendor inventory reporting is infrequent, unavailable and
confusing
5. Lease portfolios with varying end dates often going into
evergreen statuses.
Lease Renewal Dates
Lease Expiration Year # of Sites Value
2013 or Before 19 $28,404
2014 9 $12,198
2015 34 $62,193
2016 26 $54,455
2017 19 $30,795
2018-20 22 $35,691
Total 129 $223,736
68% of your leases
are coming up
over the next
year.
8. Visibility and Oversight
Most important step
• Get reports from your vendors that list:
– Account Numbers (Install, Lease, Prepaid and Advance Postage)
– Lease Information – Rate, Term, End of Lease, Items covered.
– Meter rentals and maintenance agreements.
– Model, serial number and description of every item.
• Go to accounts payable and pull spend reports from the main mail
vendors and USPS.
• Enter your account numbers on the vendor websites.
• Monitor your inventory, invoices and postage balances online
(Recommended to do this monthly).
• Find all active locations with equipment.
• Set up a schedule for continual review.
September 29, 2016 8
9. How Postal Advocate can help
• We can work with all vendor’s data and can build this
visibility.
• We maintain this data in our enterpriseAdvocate System
and provide you access.
• We update this data monthly.
• We use this data to drive savings across your mailing fleet.
September 29, 2016 9
10. enterprise Advocate – Fleet Asset Management System -
Dashboard
September 29, 2016 10
Highlights
• Graph representing full fleet expenses broken down by category (Leases, meters, fees,
maintenance, postage spend and spend ratios)
*The data above is for demonstrative purposes only. Data does not represent true spends and costs.
Graphic
Representation of
Total Mailing
Expenses
11. enterprise Advocate – Fleet Asset Management System –
Location List
September 29, 2016 11
Highlights
• Easy access to all mail spends.
• Visibility to fees and savings.
• All account numbers are stored in one place.
• Simple to drill down to an individual location or invoice.
*The data above is for demonstrative purposes only. Data does not represent true spends and costs.
Spend Ratio
Location
equipment cost
compared to the
postage usage
12. enterprise Advocate– Multi Location System
September 29, 2016 12The data above is for demonstrative purposes only. Data does not represent true spends and costs.
Highlights
• Complete visibility to all
mailing spends by
location.
• Can see detail for
multiple vendors.
• All account numbers are
stored in one simple to
access place.
13. Validate Equipment Spends with Locations
We typically find 5-15% of a mailing fleet is not needed and can be returned.
• Bills often sent to accounts payable with limited review.
• Locations not surveyed about the equipment at the location.
• Little understanding of the equipment listed on bills and reports.
• Vendors have little incentive to validate suspect equipment because of lost
revenue.
• Equipment may be sitting in storage with charges accruing.
September 29, 2016 13
Criteria for Search:
• Meters not filled for over 6 months.
• Expired leases.
• Maintenance and meter rentals.
• Equipment over 5 years old.
• Folders, inserters, openers, shipping
and tracking systems.
14. Postal Advocate
Validation Process
September 29, 2016 14
1. Find suspect equipment and
charges.
2. Contact the location to validate
needs. (See below).
3. Implement changes and
cancellations.
15. Develop an Equipment Purchasing Strategy
How Postal Advocate Can Help
• Use national spend to negotiate better rates.
– We can pull this spend together for the US and Canada.
• Consider running a bid between the main mailing
vendors. (Pitney Bowes, Neopost, FP, Stamps.com)
– We have bid templates ready that we have used to negotiated for the largest mailing fleets.
• Negotiate Master Service Agreement and Terms.
– We can add and review terms to protect you for the future.
• Define the order process inside your organization.
– Purchase vs. lease vs. rental?
• We can guide you through your options.
– How are the equipment needs defined?
• Postal Advocate will work with your locations to show options and help implement changes.
– Where are approvals done?
– How can the policies be enforced?
• Postal Advocate will manage this process to ensure rules are being followed.
September 29, 2016 15
16. Choose the right system for each location
September 29, 2016 16
Low Mid High
Typical Monthly Postage Use <$500 $500-5,000 >$5,000
Equipment Speed 15-45 Letters/Min 50-180 Letters/Min 70-310 Letters/Min
Feeding Hand Feed Hand or Auto Feed Auto Feed
Sealing Some Models Included Included
Meter Tapes For Oversized
Items
Strip Tape Sheets
(Fed like an envelope)
Strip Tape
Dispenser
Strip Tape or Roll
Tape Dispenser
Weighing (External Scale) 2-10LB 2-149LB 2-149LB
Weighing (Internal Scale) N/A Higher end models Optional
Postal Accounting Summary Info only
Summary or
Transaction Level
Summary or
Transaction Level
Additional Printing Capability
Simple Meter Ads
and Endorsements
Simple Meter Ads
and Endorsements
Optional -
Customized return
address and
Graphics Printing
Space Requirements - LxWxH < 29"x18"x13"
30"x15"x12"-
80"x25"x24"
58"x23"x17"-
104"x23"x33"
Typical Supply Costs - Ink and
Tape (Per Impression)
Ink - $.01-.06,
Tape $.05-.13
Ink - $.003-.03,
Tape $.04-.08
Ink - $.003-.005,
Tape $.01-.04
Typical Monthly Lease Price $25-125 $125-500 >$500
Mailing System Type
Additional Equipment Guides
can be found on our website:
www.postaladvocate.com
• Inserters
• Addressing Systems
• Envelope Printers
• Mail Automation Software
• Incoming Tracking Systems
• Shipping Systems
• PC Postage
• Letter Openers and Extractors
• Mail Accounting Systems
17. Renewal Process
• Who works with the locations to define the needs and provide options?
(Vendor, staff)
• What review process is set up to make sure it is the right solution?
• How do you protect against:
– Evergreen clauses
– Remaining balances
– Unauthorized lease extensions
– Unneeded equipment or wrongly sized models
– Locations not getting national account discounts
• Who follows up with each location to make sure new equipment is set
up and the old equipment was removed?
September 29, 2016 17
18. Postal Advocate
Equipment Renewal Process
September 29, 2016 18
Step 1: Customized Renewal Email
Implement renewals, terminations and new equipment needs.
Analyze current pricing and terms.
Set Standardized equipment rates and updated MSA’s.
Document all new equipment, savings and notes.
Work with locations to define needs and show options.
1
2
3
4
5
Postal Advocate Equipment Savings Stats
SavingsType #of Transactions Total Savings %of Savings
EquipSavings: New 245 632,406$
EquipSavings: Renewal 2556 16,928,994$
EquipSavings: Terminate 846 1,424,947$
Total 3647 18,986,346$ 60%
19. Renewal Email
September 29, 2016 19
Detailed Location Information
Company Defined Purchasing
Process.
Compare Current Equipment
and Costs to new options.
Detailed description on all
equipment.
Web, PDF and Video links for
more information.
23. Eliminating Vendor Fees/Overcharges
• Pay bills on time.
• Look at each invoice and validate all
chargeable items.
• Cancel vendor equipment insurance.
• Terminate chargeable loyalty programs.
• Make sure postage refill and advance
charges are included or monitored.
September 29, 2016 23
Postage
Refill Fees - Rentals $0-20 each
Postage Advance Fees Included or up to 1% of the Advance
Postage Advance Late Fees 0-15% of the Advance
Postage Advance Finance Charges 15% or higher APR
Overlimit Credit Charge Varies by Vendor
Annual Fee Rewards Program Varies by Vendor
Lease
Late Fees Varies by Vendor and Lease Value
Insurance - Leases Only
Varies by Vendor and Lease Value -
Automatic enrollment unless proof
insurance is provided.
Mailing System Fees
We find companies paying
tens of thousands in fees
and overcharges that can
be recovered or eliminated
for the future.
Postal Advocate Avoidable Fees and
Overcharges Savings Stats
1,886 Transactions - $1,106,051
Typical Vendor Overcharges
Invoices notgiving national accountdiscounts.
Meter, maintenanceand ratechangecharges when included on a lease.
Bills for equipmentfromclosed sites.
Resetand advancepostagefees thatshould beincluded.
Loyalty points thatgo undredeemed or cashed in for personal use.
24. Postage Funding – Prepay or Advance
• Prepay Advantages – No fees
• Advance Advantages – Convenience
• Don’t be fooled by earning interest on prepaid balances.
• Choose one postage payment method and stick with it - don’t flip
flop.
• Check balances in the meter and in the postage account.
• Think twice about ACH.
• Consolidate into master accounts whenever possible.
• Postal Advocate can help manage your postage accounts to ensure
optimal funding.
September 29, 2016 24
25. Lost Postage Recovery
• We have found over $2,400,000 in lost postage sitting in dormant postage
accounts. Plus over 21,000 transactions turned over to the states. This
happens because:
– Offices close, merge or just turn in their meters.
– The money is expensed once sent in for postage.
– The advance account is used when funds sit idle in the prepaid.
• Steps to find money.
– Find account numbers of your current and past meters.
– Enter these account numbers online on the vendors website to see if
any data is available.
– Contact your meter vendor to validate funds available.
– Check the unclaimed funds databases to see if funds were turned in.
Postal Advocate can research these funds and help you get
them returned quickly.
September 29, 2016 25
26. Cash in Loyalty Points
• Pitney Bowes has a rewards program that gives you points for
purchasing postage, supplies or other services that can be linked to
the Purchase Power account.
• These points oftentimes sit idle or are not understood.
• Points can be turned in for:
– Purchase power credits that can be used for postage and supplies.
– Personal gifts
Postal Advocate can help cash in these points for you before they
expire!
September 29, 2016 26
27. Supplies Strategies
• Buy in bulk – Most vendors will give you published discounts if you buy multiple
ink cartridges and meter tapes.
• Check third party non OEM (Low Volume) – There are many
companies out there offering non mailing vendor based supplies that may be a
consideration. The major office supply stores are also carry this ink for low end
meters. Find out from your manufacturer if there is any binding agreement where you
are required to use their supplies.
• Ask for discounts – If you have multiple locations or are buying large amounts
of supplies, ask if you are eligible for any additional discounts. It never hurts to ask.
September 29, 2016 27
Low Mid High
Typical Supply Costs - Ink and
Tape (Per Impression)
Ink - $.01-.06,
Tape $.05-.13
Ink - $.003-.03,
Tape $.04-.08
Ink - $.003-.005,
Tape $.01-.04
Mailing System Type
28. Helping multi-location
organizations streamline
their mailing costs
61,300 pieces of
equipment, managed
by Postal Advocate
Recovered over
$5,000,000
in lost postage, vendor
overcharges and fees
ENTERPRISE-WIDEMAILAUDITANDRECOVERY
OVER $25,000,000 IN CLIENT SAVINGS
$697K
60%
Average Client
Savings
Average Equipment
Savings
HOW WE DO IT
• 250+ years of industry experience
• Comprehensive web-based tool
providing visibility of all mail
and equipment spend
• Time Savings - Assistance
in fleet management
visit www.postaladvocate.com or call (888)977-MAIL(6245)
29.
30. Sign Limited Agency
Agreement/Kick-Off Call.
Provide copies of vendor
invoices, AP export,
location list,
equipment inventory list.
Present savings opportunities
and get client approval.
Postal Advocate provides
ongoing support,
manages renewals, billing
and vendor compliance.
Provide enterprise visibility of
all spend, costs and
documented savings
through enterpriseAdvocate.
Provide client log-in.
1 2
3
4 5 6
HOW IT
WORKS
Work with current vendor to build population
report, contract terms/start/end dates,
postage volumes, costs.
Analyze spend, check for contract
compliance, billing errors, vendor
fees/overcharges, lost postage.
Identify savings opportunities.
Submit vendor credit requests,
lost postage forms and
eliminate avoidable fees.
Negotiate pricing. Create catalog.
Work with locations -
asset validation, rightsize, termination…
Full implementation of savings.
visit www.postaladvocate.com or call (888)977-MAIL(6245)
Conduct Analysis
NO COST – AUDIT PHASE CONTRACTED CLIENT
31. Free No Obligation Mailing Fleet Analysis
• Completed in 2-3 weeks
• Outlines, spend and specific savings opportunities
• Minimal client involvement
September 29, 2016 31
Savings Summary Locations Meter Rentals
Maintenance
Agreements
On Call
Maintenance Lease Total Postage Spend Ratio
0.00
Item Current 2015 2016 2017 Savings
Combined
Savings
Equipment Costs
Avoidable Fees
(Late Fees, Finance Charges, Equip Insurance, Loyalty Plans)
Contract Violations
(Supply, maintenance, meter discounts, overcharges)
Lost Postage Funds (Meter Accounts)
Lost USPS Permit Funds
Total $0 $0 $0 $0 $0 $0
32. Equipment Savings Process
September 29, 2016 32
Summary
Optimized Mailing Fleet Asset Management
1. Gain visibility to your equipment and spends.
2. Validate questionable charges.
3. Negotiate enterprise pricing and terms.
4. Work with locations on equipment changes.
5. Eliminate fees and overcharges
6. Maintain postage balances and claim lost funds.
7. Continual review to optimize savings and spend.
This process leads to 30-70% savings!
33. Future Webinars:
Register at www.postaladvocate.com
Wed Oct. 19, 2016 - 1pm EST - Top 9 Ways To Recover
Lost Postage
Thurs Nov. 17, 2016 – 1pm EST – The Ultimate Tour –
Multi-Location Fleet Management System –
enterpriseAdvocate System
September 29, 2016 33
34. Contact info: (20pt)
September 29, 2016 34
Questions?
Contact: Adam Lewenberg - President
888-977-MAIL X 501
adam.lewenberg@postaladvocate.com