Overnight, COVID-19 (Coronavirus) has changed the world and the way most organizations are doing business. Our interactions, our way of life and
the way we adjust is continuing to evolve almost daily. Transitioning to a remote workforce and having a plan in place to minimize disruption is critical.
In this presentation, we provided information on different cloud- based enterprise options to help your organization maintain productivity, keep visibility, and provide the ability to continue to communicate with your customers.
Here are the topics that were covered:
1.) Has your organization set up options for your staff to continue to mail and ship remotely?
2.) Cloud-based enterprise options that will provide you control and visibility of your mailing and shipping spends.
3.) Benefits of these cloud-based tools for business continuity and how it benefits your business in the future.
4.) Protecting the company and your remote workforce from cyber threats.
5.) Best practices in developing, implementing and maintaining these solutions.
The Largest Mail Savings Opportunity - Outsourced Print and Mail ServicesPostal Advocate Inc.
The document discusses outsourced print and mail services and opportunities for cost savings. It begins with the speaker's background and experience in mail audits. The presentation then covers gaining visibility into mail spending, optimizing mail preparation and service providers, and key areas for savings such as postage, printing, and data management. It recommends conducting an RFP to find the best rates, consolidating volumes, and setting up ongoing reviews to further optimize spending on outsourced print and mail services.
Top 5 Ways for Enterprise Organizations to Save on Mail Cost and Recover Lost...Postal Advocate Inc.
Postal Advocate presents savings strategies you can use across your organization to save on shipping & mail spend across your enterprise.
What will be covered:
1. Mail Equipment and Postage
• How to gain visibility and drive savings on the cost of mailing equipment and metered postage run through your locations
2. Home and Small Office Mail
• How to create a simplified process of distributing, printing and accounting for postage generated in small offices, remote staff or while travelling for business.
3. USPS® Permit Accounts
• How to simplify the oversight, visibility and access to postage processed through direct USPS® accounts used for large mailing projects and Business Reply Mail.
• How to find ways to reduce the costs on the accounts and the postage generated.
4. Outsourced Mail Services
• How to gain centralized visibility to outsourced mailings and Presort service providers.
• How to drive savings and optimize contracts.
5. Expedited Document and Parcel Shipping
• How to implement the proper tools and oversight to allow your users to send overnights and parcels at the lowest costs with the fastest delivery times.
August 2021 USPS® Proposed Rate Increases - What You Need To KnowPostal Advocate Inc.
In preparation for the one of the biggest USPS® rate increases in history taking effect in August, Postal Advocate will share all the information you need to know about this proposed upcoming rate change:
- What rates are changing
- How this impacts you
- What you need to do
- Savings tips
The Future of Mailing - Remote On Demand Shipping & Mailing ServicesPostal Advocate Inc.
Postal Advocate manages the mailing and shipping spends for some of the largest organizations in North America. The world is changing and so is the way we communicate. Documents still need to be generated and processes need to evolve when employees are working from home, flex office space or in the office. The webinar will focused on the new technology and services available that can help streamline your organization’s needs.
Items We Covered:
1) The evolution of shipping & mailing
2) Cloud-based shipping & mailing solutions that can support a blended workforce
a. PC Postage
b. Enterprise PC Postage
c. Multi-Carrier enterprise shipping and mailing
3) Remote Printing
4) Inbound mailing solutions that support a remote workforce
5) Virtual on demand mailing services
a. How it works
b. Onsite vs Offsite
6) Best practices and tips
Postal Advocate manages the mailing and shipping spends for some of the largest organizations in North America. The world is changing and so is the way we communicate. Documents still need to be generated and processes need to evolve when employees are working from home, flex office space or in the office. This webinar focused on the new technology and services available that can help streamline your organization’s needs.
Items We Covered:
1) The Evolution of Shipping & Mailing
2) Enterprise Visibility
3) Web Accessed/Cloud-Based shipping & mailing solutions that can support a blended workforce
a. PC Postage
b. Enterprise PC Postage
c. Multi-Carrier enterprise shipping and mailing
4) Rate Shopping
5) Address Validation
6) Single Sign-On
7) Case Management – Handling location/user questions
8) Best practices and tips
ONLY 9 Months Left To Replace your non-USPS® Compliant Mailing Equipment – Wh...Postal Advocate Inc.
Effective June 2024, the USPS® will be requiring that all mailing systems meet Intelligent Mail Indicia (IMI) standards. The Postal service will no longer be allowing any vendor to distribute postage meters that are not producing compliant IMI on June 30, 2024.
This webinar focused on the details of the forced migration, how to plan for this deadline, new technology available that can reduce costs by 80% and the top things you can do to create ongoing visibility and control to help streamline your organization’s mailing needs.
Items We Covered:
1. Details of the change.
2. Devices impacted.
3. Creating visibility to your equipment that needs to be migrated.
4. Mail equipment options available.
5. Enterprise Online Postage solutions – Provide USPS access to every location including work from home staff at a fraction of the costs.
6. Rightsizing strategies that can save up to 80%!
7. Planning and implementation.
8. Ongoing visibility and control of future migration phases.
Adam Lewenberg is the president of Postal Advocate Inc., a mail audit and recovery firm. He has over 18 years of experience in the mailing industry. The webinar covers the evolution of postage meter funding, benefits of networked postage meters such as automatic rate updates and web accounting, challenges to connecting meters to networks, and resources for getting help connecting meters. The webinar provides guidance on evaluating multi-location clients' meter networks and identifying savings opportunities.
Postal Advocate manages the mailing and shipping spends for some of the largest organizations in North America. Most of the spend never touches a shipping center, is not a core shipping function (including documents, samples, computers, labs, etc.), and will be processed by end users with little experience. This creates unique challenges and opportunities for savings that often get missed. In addition, the world is changing and so is the way we communicate. Documents still need to be generated and processes need to evolve.
At a corporate level, many organizations will use a third-party company to audit their carrier bills, looking for late shipments or items that do not adhere to their contract. Some entities may also use a service to help negotiate their rates. Where we see the biggest gap is the way the spend is managed inside the organization that can have the largest impact on costs.
This webinar focused on the new technology and services available and the top things you can do to create better controls and help streamline your organization’s needs.
Items We Will Cover:
1. The Evolution of Shipping & Mailing
2. Enterprise Visibility
3. Web Accessed/Cloud-Based shipping & mailing solutions
a. Online Postage
b. Enterprise Online Postage
c. Multi-Carrier enterprise shipping and mailing
4. Administrative Challenges
5. Account Management
6. User Management
7. Rights Management
8. Case Management - Local Questions/Issues Resolution
9. Reporting
10. Rate Shopping
11. Address Validation
12. Single Sign-On
13. Best Practices and Tips
The Largest Mail Savings Opportunity - Outsourced Print and Mail ServicesPostal Advocate Inc.
The document discusses outsourced print and mail services and opportunities for cost savings. It begins with the speaker's background and experience in mail audits. The presentation then covers gaining visibility into mail spending, optimizing mail preparation and service providers, and key areas for savings such as postage, printing, and data management. It recommends conducting an RFP to find the best rates, consolidating volumes, and setting up ongoing reviews to further optimize spending on outsourced print and mail services.
Top 5 Ways for Enterprise Organizations to Save on Mail Cost and Recover Lost...Postal Advocate Inc.
Postal Advocate presents savings strategies you can use across your organization to save on shipping & mail spend across your enterprise.
What will be covered:
1. Mail Equipment and Postage
• How to gain visibility and drive savings on the cost of mailing equipment and metered postage run through your locations
2. Home and Small Office Mail
• How to create a simplified process of distributing, printing and accounting for postage generated in small offices, remote staff or while travelling for business.
3. USPS® Permit Accounts
• How to simplify the oversight, visibility and access to postage processed through direct USPS® accounts used for large mailing projects and Business Reply Mail.
• How to find ways to reduce the costs on the accounts and the postage generated.
4. Outsourced Mail Services
• How to gain centralized visibility to outsourced mailings and Presort service providers.
• How to drive savings and optimize contracts.
5. Expedited Document and Parcel Shipping
• How to implement the proper tools and oversight to allow your users to send overnights and parcels at the lowest costs with the fastest delivery times.
August 2021 USPS® Proposed Rate Increases - What You Need To KnowPostal Advocate Inc.
In preparation for the one of the biggest USPS® rate increases in history taking effect in August, Postal Advocate will share all the information you need to know about this proposed upcoming rate change:
- What rates are changing
- How this impacts you
- What you need to do
- Savings tips
The Future of Mailing - Remote On Demand Shipping & Mailing ServicesPostal Advocate Inc.
Postal Advocate manages the mailing and shipping spends for some of the largest organizations in North America. The world is changing and so is the way we communicate. Documents still need to be generated and processes need to evolve when employees are working from home, flex office space or in the office. The webinar will focused on the new technology and services available that can help streamline your organization’s needs.
Items We Covered:
1) The evolution of shipping & mailing
2) Cloud-based shipping & mailing solutions that can support a blended workforce
a. PC Postage
b. Enterprise PC Postage
c. Multi-Carrier enterprise shipping and mailing
3) Remote Printing
4) Inbound mailing solutions that support a remote workforce
5) Virtual on demand mailing services
a. How it works
b. Onsite vs Offsite
6) Best practices and tips
Postal Advocate manages the mailing and shipping spends for some of the largest organizations in North America. The world is changing and so is the way we communicate. Documents still need to be generated and processes need to evolve when employees are working from home, flex office space or in the office. This webinar focused on the new technology and services available that can help streamline your organization’s needs.
Items We Covered:
1) The Evolution of Shipping & Mailing
2) Enterprise Visibility
3) Web Accessed/Cloud-Based shipping & mailing solutions that can support a blended workforce
a. PC Postage
b. Enterprise PC Postage
c. Multi-Carrier enterprise shipping and mailing
4) Rate Shopping
5) Address Validation
6) Single Sign-On
7) Case Management – Handling location/user questions
8) Best practices and tips
ONLY 9 Months Left To Replace your non-USPS® Compliant Mailing Equipment – Wh...Postal Advocate Inc.
Effective June 2024, the USPS® will be requiring that all mailing systems meet Intelligent Mail Indicia (IMI) standards. The Postal service will no longer be allowing any vendor to distribute postage meters that are not producing compliant IMI on June 30, 2024.
This webinar focused on the details of the forced migration, how to plan for this deadline, new technology available that can reduce costs by 80% and the top things you can do to create ongoing visibility and control to help streamline your organization’s mailing needs.
Items We Covered:
1. Details of the change.
2. Devices impacted.
3. Creating visibility to your equipment that needs to be migrated.
4. Mail equipment options available.
5. Enterprise Online Postage solutions – Provide USPS access to every location including work from home staff at a fraction of the costs.
6. Rightsizing strategies that can save up to 80%!
7. Planning and implementation.
8. Ongoing visibility and control of future migration phases.
Adam Lewenberg is the president of Postal Advocate Inc., a mail audit and recovery firm. He has over 18 years of experience in the mailing industry. The webinar covers the evolution of postage meter funding, benefits of networked postage meters such as automatic rate updates and web accounting, challenges to connecting meters to networks, and resources for getting help connecting meters. The webinar provides guidance on evaluating multi-location clients' meter networks and identifying savings opportunities.
Postal Advocate manages the mailing and shipping spends for some of the largest organizations in North America. Most of the spend never touches a shipping center, is not a core shipping function (including documents, samples, computers, labs, etc.), and will be processed by end users with little experience. This creates unique challenges and opportunities for savings that often get missed. In addition, the world is changing and so is the way we communicate. Documents still need to be generated and processes need to evolve.
At a corporate level, many organizations will use a third-party company to audit their carrier bills, looking for late shipments or items that do not adhere to their contract. Some entities may also use a service to help negotiate their rates. Where we see the biggest gap is the way the spend is managed inside the organization that can have the largest impact on costs.
This webinar focused on the new technology and services available and the top things you can do to create better controls and help streamline your organization’s needs.
Items We Will Cover:
1. The Evolution of Shipping & Mailing
2. Enterprise Visibility
3. Web Accessed/Cloud-Based shipping & mailing solutions
a. Online Postage
b. Enterprise Online Postage
c. Multi-Carrier enterprise shipping and mailing
4. Administrative Challenges
5. Account Management
6. User Management
7. Rights Management
8. Case Management - Local Questions/Issues Resolution
9. Reporting
10. Rate Shopping
11. Address Validation
12. Single Sign-On
13. Best Practices and Tips
Upcoming USPS® Mandate - Does Your Postage Meter Need To Be Changed by 2024 –...Postal Advocate Inc.
Effective June 2024, the USPS® will be requiring that all mailing systems meet Intelligent Mail Indicia (IMI) standards. The Postal service will no longer be allowing any vendor to distribute postage meters that are not producing compliant IMI on June 30, 2024.
This webinar focused on the details of the forced migration, how to plan for this deadline, new technology available and the top things you can do to create ongoing visibility and control to help streamline your organization’s needs.
Items We Covered:
1. Details of the change
2. Devices impacted
3. Creating visibility to your equipment that needs to be migrated
4. Mail equipment options available
5. Enterprise Online Postage solutions – Where and why these systems make sense
6. Rightsizing strategies that can save up to 80%!
7. Planning and implementation
8. Ongoing visibility and control of future migration phases
How To Save Money on Carrier Management Services Across Your EnterprisePostal Advocate Inc.
Postal Advocate manages the carrier management spends with organizations that could have hundreds to thousands of locations that need to be managed to control their carrier cost. Most of the spend never touches a shipping center, is not a core shipping function (including documents, samples, computers, labs, etc.), and will be processed by end users with little experience. This creates unique challenges and opportunities for savings that often get missed.
At a corporate level, many organizations will use a third-party company to audit their carrier bills, looking for late shipments or items that do not adhere to their contract. Some entities may also use a service to help negotiate their rates. Where we see the biggest gap is the way the spend is managed inside the organization that can have the largest impact on costs. This webinar focused on the top things you can do to create better controls and optimize the spend.
Items We Covered:
1.) Administrative Challenges
2.) Account Management
3.) User Management
4.) Rights Management
5.) Local Questions/Issues Resolution
6.) Reporting
7.) Technology Options
8.) Best Practices and Tips
USPS® Forced Meter Migration - How to Know if Your Postage Meter Will Soon be...Postal Advocate Inc.
We want to help you prepare for the upcoming mandatory USPS® meter migration. As of June 30, 2024 the USPS® will be requiring that all mailing systems meet Intelligent Mail Indicia (IMI) standards. The Postal service will no longer be allowing any vendor to distribute postage meters that do not meet these requirements. Making many postage meters obsolete!
June 2024, which is 2 months away, may sound like you have ample time to complete this transition, but that is not the case. Postal Advocate would not recommend waiting until the last minute to upgrade your meter. We would advise you to get started with the process as soon as possible. Our team estimates that over 50% of all postage meters in the United States still need to be upgraded before the June deadline. This will likely lead to major supply chain issues for a lot of people!
This webinar focused on:
- Details of the forced migration
- How to plan for this deadline
- New technology available that could potentially replace your need for meters all together
- Top things you can do to create ongoing visibility and control to help streamline your organization’s needs
Time is running out! Let us help you prepare for the upcoming mandatory USPS® meter migration. At the end of this month, June 30, 2024, the USPS® will be requiring that all mailing systems meet Intelligent Mail Indicia (IMI) standards. The Postal service will no longer be allowing any vendor to distribute postage meters that do not meet these requirements. Making many postage meters inoperable. All non-compliant machines need to be taken out of service by December 31, 2024. However, some vendors have earlier cutoff dates to make sure they get the units back in inventory on time. A large quantity of postage meters in the United States still need to be upgraded before the June deadline. This will likely lead to major supply chain issues. After postage refill deadlines, you will no longer have the ability to add funds to your machine. The time to make the transition is now!
This webinar focused on:
- Details of the migration
- Devices impacted
- What happens after the deadline
- New technology available that could potentially replace your need for meters all together
Postal Advocate manages the mailing and shipping spends for some of the largest organizations in North America.
At this session, we discussed the challenges organizations have with enterprise postage management and carrier services, presenting different strategies to manage these categories and how to optimize savings and efficiency.
Here are the topics that we covered:
1. Challenges of managing enterprise postage
2. Visibility and Insight – Gathering all the data and reporting
3. Network Connections
4. Best in Class Processes
a. Billing
b. Postage Management
c. Web Access
5. Managing the Day-to-Day Requests – Adding new users, first line responders, password resets etc.
6. Expanding to a multi-carrier solution
The document discusses the future of business mail and mailing technology changes. It summarizes that mail volume has declined across all categories as businesses transition to electronic communications. Rate increases by the USPS and carriers will continue to impact business mail costs. Mailing technology is shifting from postage meters to cloud-based online postage solutions which provide improved access, savings, and visibility across locations. Enterprise online postage allows centralized control and management of mailing activities for multiple office locations.
Postal Advocate manages the mailing and shipping spends for some of the largest organizations in North America.
Most of the mail in the United States is not processed in local offices, but instead sent to outsourced print and mail services who have the proper equipment, staff, and expertise to do it efficiently. The issue is that this is one of the least understood categories, with the lowest level of visibility and the highest opportunity to overspend. This category can be in the hundreds of thousands to millions in annual spend and because of these issues, can have significant savings opportunities.
Items We Covered:
1. Gaining Visibility
2. Auditing Invoices
3. Benchmarking Services
4. Consolidating Spends
5. Optimizing Insource/Outsource Decisions
6. Running an RFP Comparing Services
7. Printing Closer to the End User
8. Expanding Use to Other Areas
9. Managing your Own Agreements
10. Setting Up Continual Review Processes
How To Manage PC Postage and Carrier Services Across Your EnterprisePostal Advocate Inc.
This document discusses challenges in managing postage and carrier services across an enterprise with multiple locations and technologies. It identifies issues like lack of visibility, fragmented data, and rising costs. The document then provides recommendations in areas like consolidating vendors, standardized reporting, and key savings opportunities. These include converting 8:30 delivery to 10:30, changing packaging to reduce rates, using ground shipping over air where possible, reducing pickup fees, and leveraging USPS commercial rates.
In operation, achieving a low-cost strategy while focusing on service quality through differentiation can be pretty difficult to be achieved.
Using the technologies, creating a new business process, controlling costs, and providing the highest level of customer service, empowering them to solve business problems, meet expectations globally, and helped UPS accomplish its strategic goals.
The UPS package tracking system is a key competitive advantage. The system enables UPS to differentiate itself from its competitors by providing customers with real-time package tracking, which enhances the customer experience.
Overall, the UPS package tracking system is a critical component of the company's MIS, providing real-time visibility into the movement of packages and shipments, optimizing operational efficiency, and enhancing the customer experience.
This document introduces managed print services and describes how they can help organizations by:
- Optimizing and managing print device usage to reduce costs and waste
- Enabling secure printing solutions like authentication and follow-you printing
- Providing reporting and analytics on print usage
It provides an overview of the key capabilities of managed print services like cost preview, usage reporting, print rules and routing, authentication, and follow-you printing. It also includes demos of some of these features.
Postal Advocate provides fleet asset management and mail savings services for large companies. They analyze a client's mailing equipment, postage accounts, invoices and contracts to identify ways to optimize spending and realize 30-70% in savings. Their process involves gaining visibility of all mailing assets and costs, validating charges, negotiating pricing, eliminating fees, and ensuring ongoing savings.
Postal Advocate Capabilities- Top 10 Ways To Save on Postage with the Upcomin...Postal Advocate Inc.
Postal Advocate has the expertise and technology to help companies manage their shipping and mailing processes and look for best practices to optimize operations and reduce spending. We have developed a business model that provides visibility of mailing equipment and spends across organizations resulting in an average client savings of 59% and over $67 million in client savings, fees, and lost postage.
With the upcoming USPS® rate change, at this session we shared savings tips and showed you how we became the leading manager of the largest mailing fleets in the US and Canada and how we can help your company drive savings and gain visibility.
Items We Covered:
1. Shipping and Mailing Visibility
2. Process for Validation of Spends
3. Account Management Process
4. Equipment Savings Process
5. Supplies Strategies
6. Eliminating Vendor Fees and Overcharges
7. Recover Lost Postage from Dormant Accounts
8. PC Postage
9. Web Portal and Reporting
10. Free No Obligation Mailing Analysis
Dna It Solutions Cloud Computing PresentationSylCotter
This document provides an introduction to cloud computing, including:
- Defining cloud computing as enabling access to IT services over the internet on a pay-as-you-go basis, with minimal infrastructure requirements.
- Detailing the main benefits as flexibility, scalability, and reduced costs compared to traditional IT.
- Explaining the types of cloud services available such as hosted desktops, email, servers, storage, backups, and more.
- Demonstrating how cloud solutions work through examples and diagrams of cloud infrastructure and data centers.
- Highlighting considerations for using cloud computing related to broadband access and data usage.
1. The document discusses the development of an outcome based, unified global delivery network for document processing services by Swiss Post Solutions.
2. It implemented a solution using the Kofax Enterprise Capture Platform that standardized processes across geographies and reduced costs through consolidation.
3. Key benefits included increased productivity, standardized operating models, and rapid deployment to new locations through a common platform and services.
Last mile visibility through digitisation, cloud computing and mobility - SAP...Kirsty Thompson
The document discusses how Cloete Sand and Stone, a South African construction materials company, improved the efficiency and visibility of their logistics and delivery processes through digitization, cloud computing, and mobile technologies. Specifically, it outlines how their dispatch, quarry pickup, and customer delivery processes were optimized by moving from paper-based to digital workflows where documents and signatures are captured on tablets and shared via a cloud-based portal in real-time. This streamlined information sharing across systems and eliminated manual data entry, allowing issues to be addressed more quickly while improving customer service.
How to achieve six-figure benefits from digitizing paper-based supply chain o...Shelley Reece
The document discusses how supply chain organizations can achieve six-figure cost savings by digitizing paper-based operations. It recommends a 4-step process: 1) break down the supply chain cycle into steps, 2) identify which steps can be digitized, 3) leverage existing ERP capabilities, and 4) implement digital tools. Examples show cost savings from eliminating paper, printing, and related expenses. Measures like inventory accuracy, productivity, and customer satisfaction can show the benefits of digitization. While full transformation may not happen overnight, starting with high-value areas can already yield significant returns.
This document provides an overview of tabletop technology solutions for small to medium mail centers. It summarizes an upcoming presentation on this topic including details on equipment like the Bryce 30K address printer, SECAP TC 48 conveyor/stacker, and Postalsoft Desktop Mailer software. It also provides examples of how automating processes like folding and inserting can increase productivity and reduce costs.
Postal Advocate manages the mailing and shipping spends for some of the largest organizations in North America.
At this session, we discussed the upcoming USPS® 2024 rate change. Postal Advocate shared all the important information you need to know for this coming rate change that goes into effect on Sunday, January 21, 2024. We held 3 different sessions on this topic.
We Covered:
- What rates are changing
- How this impacts you
- What you need to do
- Savings tips
Proposed USPS® Rate Increase and Compliance Mandate – How Does This Impact You?Postal Advocate Inc.
As of April 10, 2023 the USPS® filed notice with the Postal Regulatory Commission (PRC) for price increases that would take effect July 9, 2023. This will be the second rate increase this year. In addition, effective June 2024, the USPS® will be requiring that all mailing systems meet Intelligent Mail Indicia (IMI) standards.
This webinar focused on the details of the proposed rate increase and the forced migration, how to budget for the increase, how to prepare for this deadline, and the top things you can do to create ongoing visibility and control to help streamline your organization’s needs.
Items We Covered:
1. Details of the proposed increase and how it impacts you
2. How to budget for the increase
3. Details of the forced migration
4. Devices impacted and timelines
5. Creating visibility to your equipment that needs to be migrated
6. Mail equipment options available
7. Enterprise Online Postage solutions – Where and why these systems make sense
8. Rightsizing strategies that can save up to 80%!
9. Planning and implementation
10. Ongoing visibility and control of future migration phases
More Related Content
Similar to Business Continuity - The Best Mailing & Shipping Solutions For A Remote Workforce
Upcoming USPS® Mandate - Does Your Postage Meter Need To Be Changed by 2024 –...Postal Advocate Inc.
Effective June 2024, the USPS® will be requiring that all mailing systems meet Intelligent Mail Indicia (IMI) standards. The Postal service will no longer be allowing any vendor to distribute postage meters that are not producing compliant IMI on June 30, 2024.
This webinar focused on the details of the forced migration, how to plan for this deadline, new technology available and the top things you can do to create ongoing visibility and control to help streamline your organization’s needs.
Items We Covered:
1. Details of the change
2. Devices impacted
3. Creating visibility to your equipment that needs to be migrated
4. Mail equipment options available
5. Enterprise Online Postage solutions – Where and why these systems make sense
6. Rightsizing strategies that can save up to 80%!
7. Planning and implementation
8. Ongoing visibility and control of future migration phases
How To Save Money on Carrier Management Services Across Your EnterprisePostal Advocate Inc.
Postal Advocate manages the carrier management spends with organizations that could have hundreds to thousands of locations that need to be managed to control their carrier cost. Most of the spend never touches a shipping center, is not a core shipping function (including documents, samples, computers, labs, etc.), and will be processed by end users with little experience. This creates unique challenges and opportunities for savings that often get missed.
At a corporate level, many organizations will use a third-party company to audit their carrier bills, looking for late shipments or items that do not adhere to their contract. Some entities may also use a service to help negotiate their rates. Where we see the biggest gap is the way the spend is managed inside the organization that can have the largest impact on costs. This webinar focused on the top things you can do to create better controls and optimize the spend.
Items We Covered:
1.) Administrative Challenges
2.) Account Management
3.) User Management
4.) Rights Management
5.) Local Questions/Issues Resolution
6.) Reporting
7.) Technology Options
8.) Best Practices and Tips
USPS® Forced Meter Migration - How to Know if Your Postage Meter Will Soon be...Postal Advocate Inc.
We want to help you prepare for the upcoming mandatory USPS® meter migration. As of June 30, 2024 the USPS® will be requiring that all mailing systems meet Intelligent Mail Indicia (IMI) standards. The Postal service will no longer be allowing any vendor to distribute postage meters that do not meet these requirements. Making many postage meters obsolete!
June 2024, which is 2 months away, may sound like you have ample time to complete this transition, but that is not the case. Postal Advocate would not recommend waiting until the last minute to upgrade your meter. We would advise you to get started with the process as soon as possible. Our team estimates that over 50% of all postage meters in the United States still need to be upgraded before the June deadline. This will likely lead to major supply chain issues for a lot of people!
This webinar focused on:
- Details of the forced migration
- How to plan for this deadline
- New technology available that could potentially replace your need for meters all together
- Top things you can do to create ongoing visibility and control to help streamline your organization’s needs
Time is running out! Let us help you prepare for the upcoming mandatory USPS® meter migration. At the end of this month, June 30, 2024, the USPS® will be requiring that all mailing systems meet Intelligent Mail Indicia (IMI) standards. The Postal service will no longer be allowing any vendor to distribute postage meters that do not meet these requirements. Making many postage meters inoperable. All non-compliant machines need to be taken out of service by December 31, 2024. However, some vendors have earlier cutoff dates to make sure they get the units back in inventory on time. A large quantity of postage meters in the United States still need to be upgraded before the June deadline. This will likely lead to major supply chain issues. After postage refill deadlines, you will no longer have the ability to add funds to your machine. The time to make the transition is now!
This webinar focused on:
- Details of the migration
- Devices impacted
- What happens after the deadline
- New technology available that could potentially replace your need for meters all together
Postal Advocate manages the mailing and shipping spends for some of the largest organizations in North America.
At this session, we discussed the challenges organizations have with enterprise postage management and carrier services, presenting different strategies to manage these categories and how to optimize savings and efficiency.
Here are the topics that we covered:
1. Challenges of managing enterprise postage
2. Visibility and Insight – Gathering all the data and reporting
3. Network Connections
4. Best in Class Processes
a. Billing
b. Postage Management
c. Web Access
5. Managing the Day-to-Day Requests – Adding new users, first line responders, password resets etc.
6. Expanding to a multi-carrier solution
The document discusses the future of business mail and mailing technology changes. It summarizes that mail volume has declined across all categories as businesses transition to electronic communications. Rate increases by the USPS and carriers will continue to impact business mail costs. Mailing technology is shifting from postage meters to cloud-based online postage solutions which provide improved access, savings, and visibility across locations. Enterprise online postage allows centralized control and management of mailing activities for multiple office locations.
Postal Advocate manages the mailing and shipping spends for some of the largest organizations in North America.
Most of the mail in the United States is not processed in local offices, but instead sent to outsourced print and mail services who have the proper equipment, staff, and expertise to do it efficiently. The issue is that this is one of the least understood categories, with the lowest level of visibility and the highest opportunity to overspend. This category can be in the hundreds of thousands to millions in annual spend and because of these issues, can have significant savings opportunities.
Items We Covered:
1. Gaining Visibility
2. Auditing Invoices
3. Benchmarking Services
4. Consolidating Spends
5. Optimizing Insource/Outsource Decisions
6. Running an RFP Comparing Services
7. Printing Closer to the End User
8. Expanding Use to Other Areas
9. Managing your Own Agreements
10. Setting Up Continual Review Processes
How To Manage PC Postage and Carrier Services Across Your EnterprisePostal Advocate Inc.
This document discusses challenges in managing postage and carrier services across an enterprise with multiple locations and technologies. It identifies issues like lack of visibility, fragmented data, and rising costs. The document then provides recommendations in areas like consolidating vendors, standardized reporting, and key savings opportunities. These include converting 8:30 delivery to 10:30, changing packaging to reduce rates, using ground shipping over air where possible, reducing pickup fees, and leveraging USPS commercial rates.
In operation, achieving a low-cost strategy while focusing on service quality through differentiation can be pretty difficult to be achieved.
Using the technologies, creating a new business process, controlling costs, and providing the highest level of customer service, empowering them to solve business problems, meet expectations globally, and helped UPS accomplish its strategic goals.
The UPS package tracking system is a key competitive advantage. The system enables UPS to differentiate itself from its competitors by providing customers with real-time package tracking, which enhances the customer experience.
Overall, the UPS package tracking system is a critical component of the company's MIS, providing real-time visibility into the movement of packages and shipments, optimizing operational efficiency, and enhancing the customer experience.
This document introduces managed print services and describes how they can help organizations by:
- Optimizing and managing print device usage to reduce costs and waste
- Enabling secure printing solutions like authentication and follow-you printing
- Providing reporting and analytics on print usage
It provides an overview of the key capabilities of managed print services like cost preview, usage reporting, print rules and routing, authentication, and follow-you printing. It also includes demos of some of these features.
Postal Advocate provides fleet asset management and mail savings services for large companies. They analyze a client's mailing equipment, postage accounts, invoices and contracts to identify ways to optimize spending and realize 30-70% in savings. Their process involves gaining visibility of all mailing assets and costs, validating charges, negotiating pricing, eliminating fees, and ensuring ongoing savings.
Postal Advocate Capabilities- Top 10 Ways To Save on Postage with the Upcomin...Postal Advocate Inc.
Postal Advocate has the expertise and technology to help companies manage their shipping and mailing processes and look for best practices to optimize operations and reduce spending. We have developed a business model that provides visibility of mailing equipment and spends across organizations resulting in an average client savings of 59% and over $67 million in client savings, fees, and lost postage.
With the upcoming USPS® rate change, at this session we shared savings tips and showed you how we became the leading manager of the largest mailing fleets in the US and Canada and how we can help your company drive savings and gain visibility.
Items We Covered:
1. Shipping and Mailing Visibility
2. Process for Validation of Spends
3. Account Management Process
4. Equipment Savings Process
5. Supplies Strategies
6. Eliminating Vendor Fees and Overcharges
7. Recover Lost Postage from Dormant Accounts
8. PC Postage
9. Web Portal and Reporting
10. Free No Obligation Mailing Analysis
Dna It Solutions Cloud Computing PresentationSylCotter
This document provides an introduction to cloud computing, including:
- Defining cloud computing as enabling access to IT services over the internet on a pay-as-you-go basis, with minimal infrastructure requirements.
- Detailing the main benefits as flexibility, scalability, and reduced costs compared to traditional IT.
- Explaining the types of cloud services available such as hosted desktops, email, servers, storage, backups, and more.
- Demonstrating how cloud solutions work through examples and diagrams of cloud infrastructure and data centers.
- Highlighting considerations for using cloud computing related to broadband access and data usage.
1. The document discusses the development of an outcome based, unified global delivery network for document processing services by Swiss Post Solutions.
2. It implemented a solution using the Kofax Enterprise Capture Platform that standardized processes across geographies and reduced costs through consolidation.
3. Key benefits included increased productivity, standardized operating models, and rapid deployment to new locations through a common platform and services.
Last mile visibility through digitisation, cloud computing and mobility - SAP...Kirsty Thompson
The document discusses how Cloete Sand and Stone, a South African construction materials company, improved the efficiency and visibility of their logistics and delivery processes through digitization, cloud computing, and mobile technologies. Specifically, it outlines how their dispatch, quarry pickup, and customer delivery processes were optimized by moving from paper-based to digital workflows where documents and signatures are captured on tablets and shared via a cloud-based portal in real-time. This streamlined information sharing across systems and eliminated manual data entry, allowing issues to be addressed more quickly while improving customer service.
How to achieve six-figure benefits from digitizing paper-based supply chain o...Shelley Reece
The document discusses how supply chain organizations can achieve six-figure cost savings by digitizing paper-based operations. It recommends a 4-step process: 1) break down the supply chain cycle into steps, 2) identify which steps can be digitized, 3) leverage existing ERP capabilities, and 4) implement digital tools. Examples show cost savings from eliminating paper, printing, and related expenses. Measures like inventory accuracy, productivity, and customer satisfaction can show the benefits of digitization. While full transformation may not happen overnight, starting with high-value areas can already yield significant returns.
This document provides an overview of tabletop technology solutions for small to medium mail centers. It summarizes an upcoming presentation on this topic including details on equipment like the Bryce 30K address printer, SECAP TC 48 conveyor/stacker, and Postalsoft Desktop Mailer software. It also provides examples of how automating processes like folding and inserting can increase productivity and reduce costs.
Similar to Business Continuity - The Best Mailing & Shipping Solutions For A Remote Workforce (20)
Postal Advocate manages the mailing and shipping spends for some of the largest organizations in North America.
At this session, we discussed the upcoming USPS® 2024 rate change. Postal Advocate shared all the important information you need to know for this coming rate change that goes into effect on Sunday, January 21, 2024. We held 3 different sessions on this topic.
We Covered:
- What rates are changing
- How this impacts you
- What you need to do
- Savings tips
Proposed USPS® Rate Increase and Compliance Mandate – How Does This Impact You?Postal Advocate Inc.
As of April 10, 2023 the USPS® filed notice with the Postal Regulatory Commission (PRC) for price increases that would take effect July 9, 2023. This will be the second rate increase this year. In addition, effective June 2024, the USPS® will be requiring that all mailing systems meet Intelligent Mail Indicia (IMI) standards.
This webinar focused on the details of the proposed rate increase and the forced migration, how to budget for the increase, how to prepare for this deadline, and the top things you can do to create ongoing visibility and control to help streamline your organization’s needs.
Items We Covered:
1. Details of the proposed increase and how it impacts you
2. How to budget for the increase
3. Details of the forced migration
4. Devices impacted and timelines
5. Creating visibility to your equipment that needs to be migrated
6. Mail equipment options available
7. Enterprise Online Postage solutions – Where and why these systems make sense
8. Rightsizing strategies that can save up to 80%!
9. Planning and implementation
10. Ongoing visibility and control of future migration phases
Postal Advocate manages the mailing and shipping spends for some of the largest organizations in North America.
At this session, we discussed the upcoming USPS® 2023 rate change. Postal Advocate shared all the important information you need to know for this coming rate change that goes into effect on Sunday, January 22, 2023.
We Covered:
- What rates are changing
- How this impacts you
- What you need to do
- Savings tips
In preparation for the USPS® rate increase taking effect July 10, 2022, Postal Advocate will share all the information you need to know about this upcoming rate change:
- Savings tips
- What rates are changing
- How this impacts you
- What you need to do
Postal Advocate manages the mailing and shipping spends for some of the largest organizations in North America. This webinar focused on the different rate increases across all carriers and how it will impact your organization.
Items We Covered:
1) Rate increases for all Carriers
2) Savings areas to consider to reduce the impact of the increases
3) Details of accessorial charges and what you need to know
4) Rate Shopping savings opportunities
5) Visibility – This is the key to optimizing your mailing & shipping portfolio
6) Best practices and tips
In preparation for the one of the biggest USPS® rate increases in history taking effect in August, Postal Advocate shared all the information you need to know about this upcoming rate change:
- Savings tips
- What rates are changing
- How this impacts you
- What you need to do
Postal Advocate Capabilities - How to Save 59% on Your Mailing Equipment FleetPostal Advocate Inc.
Postal Advocate has the expertise and technology to help companies manage their shipping and mailing processes and look for best practices to optimize operations and reduce spending. We have developed a business model that provides visibility of mailing equipment and spends across organizations resulting in an average client savings of 59% and over $63 million in client savings, fees, and lost postage.
At this session we shared savings tips and show how we became the leading manager of the largest mailing fleets in the US and Canada and how we can help your company drive savings and gain visibility.
Items We Covered:
1. Shipping and Mailing Visibility
2. Process for Validation of Spends
3. Account Management Process
4. Equipment Savings Process
5. Supplies Strategies
6. Eliminating Vendor Fees and Overcharges
7. Recover Lost Postage from Dormant Accounts
8. PC Postage
9. Web Portal and Reporting
10. Free No Obligation Mailing Analysis
Postal Advocate shares all the information you need to know for this coming rate change:
- What rates are changing
- How this impacts you
- What you need to do
- Savings tips
Postal Advocate Capabilities- Top 10 Ways To Optimize Mailing & Shipping SpendPostal Advocate Inc.
Postal Advocate has the expertise and technology to help companies manage their shipping and mailing processes and look for best practices to optimize operations and reduce spending. We have developed a business model that provides visibility of mailing equipment and spends across organizations resulting in an average client savings of 59% and over $61 million in client savings, fees and lost postage.
At this session, we showed how we became the leading manager of the largest mailing fleets in the US and Canada and how we can help your company drive savings and gain visibility.
Items We Covered:
1. Shipping and Mailing Visibility
2. Process for Validation of Spends
3. Account Management Process
4. Equipment Savings Process
5. Supplies Strategies
6. Eliminating Vendor Fees and Overcharges
7. Recover Lost Postage from Dormant Accounts
8. PC Postage
9. Web Portal and Reporting
10. Free No Obligation Mailing Analysis
Postal Advocate has the expertise and technology to help companies manage their shipping and mailing processes and look for best practices to optimize operations and reduce spending. We have developed a business model that provides visibility of mailing equipment and spends across organizations resulting in an average client savings of 57%. Learn how we became the leading manager of the largest mailing fleet in the US and Canada and what we can do for you.
Items We Covered:
1. Shipping and Mailing Visibility
2. Process for Validation of Spends
3. Equipment Savings Process
4. Eliminating Vendor Fees and Overcharges
5. Inventory Management
6. Carrier Management
7. Free No Obligation Mailing Analysis
Postal Advocate shared all the information you need to know for this coming rates increase:
- What rates are changing
- How this impacts you
- What you need to do
- Savings tips
The document provides a comparison chart of USPS rate changes effective January 26, 2020. Key details include:
- Rates for First-Class Mail letters and postcards under 13 ounces did not increase. Rates for flats saw increases between 1-21%.
- Commercial and retail rates for Priority Mail, Priority Mail Express, and Package Service saw average increases between 3-10% depending on weight.
- Marketing Mail and Periodicals rates increased 1-2% on average for letters and flats between 1-10 pounds.
- The USPS is implementing new postal rates effective January 26, 2020.
- Rates for First-Class Mail letters are unchanged but rates for flats are increasing due to higher additional ounce prices. Metered mail rates remain unchanged.
- Marketing Mail rates are increasing modestly between 0-7% depending on shape and weight. Heavier flats are seeing larger increases.
- Priority Mail and Priority Mail Express retail rates are increasing the most, between 4-15% on average depending on weight. Commercial rates are increasing less.
AI Transformation Playbook: Thinking AI-First for Your BusinessArijit Dutta
I dive into how businesses can stay competitive by integrating AI into their core processes. From identifying the right approach to building collaborative teams and recognizing common pitfalls, this guide has got you covered. AI transformation is a journey, and this playbook is here to help you navigate it successfully.
[To download this presentation, visit:
https://www.oeconsulting.com.sg/training-presentations]
This presentation is a curated compilation of PowerPoint diagrams and templates designed to illustrate 20 different digital transformation frameworks and models. These frameworks are based on recent industry trends and best practices, ensuring that the content remains relevant and up-to-date.
Key highlights include Microsoft's Digital Transformation Framework, which focuses on driving innovation and efficiency, and McKinsey's Ten Guiding Principles, which provide strategic insights for successful digital transformation. Additionally, Forrester's framework emphasizes enhancing customer experiences and modernizing IT infrastructure, while IDC's MaturityScape helps assess and develop organizational digital maturity. MIT's framework explores cutting-edge strategies for achieving digital success.
These materials are perfect for enhancing your business or classroom presentations, offering visual aids to supplement your insights. Please note that while comprehensive, these slides are intended as supplementary resources and may not be complete for standalone instructional purposes.
Frameworks/Models included:
Microsoft’s Digital Transformation Framework
McKinsey’s Ten Guiding Principles of Digital Transformation
Forrester’s Digital Transformation Framework
IDC’s Digital Transformation MaturityScape
MIT’s Digital Transformation Framework
Gartner’s Digital Transformation Framework
Accenture’s Digital Strategy & Enterprise Frameworks
Deloitte’s Digital Industrial Transformation Framework
Capgemini’s Digital Transformation Framework
PwC’s Digital Transformation Framework
Cisco’s Digital Transformation Framework
Cognizant’s Digital Transformation Framework
DXC Technology’s Digital Transformation Framework
The BCG Strategy Palette
McKinsey’s Digital Transformation Framework
Digital Transformation Compass
Four Levels of Digital Maturity
Design Thinking Framework
Business Model Canvas
Customer Journey Map
Efficient PHP Development Solutions for Dynamic Web ApplicationsHarwinder Singh
Unlock the full potential of your web projects with our expert PHP development solutions. From robust backend systems to dynamic front-end interfaces, we deliver scalable, secure, and high-performance applications tailored to your needs. Trust our skilled team to transform your ideas into reality with custom PHP programming, ensuring seamless functionality and a superior user experience.
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Discover the Beauty and Functionality of The Expert Remodeling Serviceobriengroupinc04
Unlock your kitchen's true potential with expert remodeling services from O'Brien Group Inc. Transform your space into a functional, modern, and luxurious haven with their experienced professionals. From layout reconfiguration to high-end upgrades, they deliver stunning results tailored to your style and needs. Visit obriengroupinc.com to elevate your kitchen's beauty and functionality today.
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[To download this presentation, visit:
https://www.oeconsulting.com.sg/training-presentations]
This PowerPoint compilation offers a comprehensive overview of 20 leading innovation management frameworks and methodologies, selected for their broad applicability across various industries and organizational contexts. These frameworks are valuable resources for a wide range of users, including business professionals, educators, and consultants.
Each framework is presented with visually engaging diagrams and templates, ensuring the content is both informative and appealing. While this compilation is thorough, please note that the slides are intended as supplementary resources and may not be sufficient for standalone instructional purposes.
This compilation is ideal for anyone looking to enhance their understanding of innovation management and drive meaningful change within their organization. Whether you aim to improve product development processes, enhance customer experiences, or drive digital transformation, these frameworks offer valuable insights and tools to help you achieve your goals.
INCLUDED FRAMEWORKS/MODELS:
1. Stanford’s Design Thinking
2. IDEO’s Human-Centered Design
3. Strategyzer’s Business Model Innovation
4. Lean Startup Methodology
5. Agile Innovation Framework
6. Doblin’s Ten Types of Innovation
7. McKinsey’s Three Horizons of Growth
8. Customer Journey Map
9. Christensen’s Disruptive Innovation Theory
10. Blue Ocean Strategy
11. Strategyn’s Jobs-To-Be-Done (JTBD) Framework with Job Map
12. Design Sprint Framework
13. The Double Diamond
14. Lean Six Sigma DMAIC
15. TRIZ Problem-Solving Framework
16. Edward de Bono’s Six Thinking Hats
17. Stage-Gate Model
18. Toyota’s Six Steps of Kaizen
19. Microsoft’s Digital Transformation Framework
20. Design for Six Sigma (DFSS)
To download this presentation, visit:
https://www.oeconsulting.com.sg/training-presentations
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Unlocking WhatsApp Marketing with HubSpot: Integrating Messaging into Your Ma...Niswey
50 million companies worldwide leverage WhatsApp as a key marketing channel. You may have considered adding it to your marketing mix, or probably already driving impressive conversions with WhatsApp.
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That's exactly what we explored in this session.
We take a look at everything that you need to know in order to deploy effective WhatsApp marketing strategies, and integrate it with your buyer journey in HubSpot. From technical requirements to innovative campaign strategies, to advanced campaign reporting - we discuss all that and more, to leverage WhatsApp for maximum impact. Check out more details about the event here https://events.hubspot.com/events/details/hubspot-new-delhi-presents-unlocking-whatsapp-marketing-with-hubspot-integrating-messaging-into-your-marketing-strategy/
The report *State of D2C in India: A Logistics Update* talks about the evolving dynamics of the d2C landscape with a particular focus on how brands navigate the complexities of logistics. Third Party Logistics enablers emerge indispensable partners in facilitating the growth journey of D2C brands, offering cost-effective solutions tailored to their specific needs. As D2C brands continue to expand, they encounter heightened operational complexities with logistics standing out as a significant challenge. Logistics not only represents a substantial cost component for the brands but also directly influences the customer experience. Establishing efficient logistics operations while keeping costs low is therefore a crucial objective for brands. The report highlights how 3PLs are meeting the rising demands of D2C brands, supporting their expansion both online and offline, and paving the way for sustainable, scalable growth in this fast-paced market.
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Profiles of Iconic Fashion Personalities.pdfTTop Threads
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2. Adam Lewenberg - Background and Experience
• President of Postal Advocate Inc.
– The only mail audit and recovery firm in the US and Canada
– Manage a portfolio of over 160,000 pieces of mailing and shipping
equipment for the largest US companies.
– Speak and teach nationally on mail savings and industry trends.
• Former Industry Co Chair- Boston Postal Customer Council/Mail Systems
Management Association member. CMDSS and MDC Certifications.
• Featured Writer for Mailing Systems Technology Magazine.
• Worked for one of the largest mailing vendors for over 17 years
– Director of national sales for presort, tabletop inserters, addressing
hardware/software and green offerings.
– Was one of the top 5 account managers nationally working with some of
the nation's top accounts.
• Not affiliated with any mailing vendor - Unbiased advice.
April 14, 2020 2
3. Overview
• Our new reality
• Challenges of running a business with a remote
workforce
• What technology is available to mail and ship remotely?
• Traditional mail process to digital mail transformation
• Best Practices
April 14, 2020 3
4. New Reality – Many workers will stay working
from home after the crisis
• Reduced real estate costs
• Happier staff – Improved morale
– Less commuting
– More control of schedule
– Better work/family life balance
• Reduced Attrition – 95% of employers state tele-work has a high impact on employee
retention.
• Reduced unscheduled absences – American Management Association - 63%
reduction in unscheduled absences because employees can be in more control of
their schedule.
• Increase in productivity
• Better for the environment
Infrastructure is now set up to work remotely due to COVID-19 and many workers
will not want to go back to full time in an office
April 14, 2020 4
5. THE CHALLENGES- ENTERPRISE BUSINESS CONTINUITY FOR A REMOTE
WORKFORCE
MULTIPLELOCATIONS/WORKPLACES
FRAGMENTED/INCOMPLETEDATA
INCOMPLETEVISIBILITY
MULTIPLETECHNOLOGIESAND PROCESSES
RISINGCOSTSAND INCREASES
6. What technology is available to help with
mailing and shipping remotely?
Solutions need to:
• Access information electronically through the cloud
• Send mail and packages from any computer
• Control where items print and or what way the recipient receives the
information (Print, email, fax, text)
• Control incoming mail including how to electronically route to the
right department and recipient
• Simple to implement and maintain with limited to no IT resources
required
• Ability to control users and have visibility across all locations.
• Save money with a positive return on investment
April 14, 2020 6
7. USPS® Options
• Order stamps to be delivered – USPS.com Postal Store
– 5-7 day delivery - $1.30 shipping and handling
• Order mailing supplies shipped for free.
• Click-N-Ship® - Generate 4X6 shipping labels online for your
packages. (Retail rates only).
• Every Day Direct Mail – Advertising mail to a covered
geographic area. No address labels, printers to fullfill work.
• Premium Mail Forwarding Service Commercial – USPS will
consolidate mail and expedite to where it needs to go.
• USPS Business Customer Gateway – One website to be able
to access all mailing accounts and services.
April 14, 2020 7
8. PC Postage
• Most common remote mailing solution
• Subscription model
• Print from any computer with an internet
connection and a printer.
– 4x6 - Shipping labels
• Regular paper (To be taped to the item
or use labelope)
• Avery type labels (Purchased from
office supply provider)
– Postage stamps
• Directly onto envelope (Along with
destination and return address)
• Stamp Sheets (Most common) –
Purchased from PC Postage provider.
• Vendor provided label printer
April 14, 2020 8
9. PC Postage – Fastest growth segment of the mailing
industry
• Inexpensive compared to postage meters and typical costs range from $10-30 per month.
• Cloud based and can be accessed from any device.
• Easy to deploy and use – Within a week you can receive your login credentials, a scale
and starter labels. There are simple online tutorials to get you started quickly.
• Visibility to all history and package tracking statuses.
• Some systems have multiple carrier options to process UPS/FedEx
• Significant postage savings –some newer postage meters may come with a PC Postage
subscription to get these rates. (Some newer mailing systems are including PC Postage to get these discounts).
April 14, 2020 9
Mail Type Stamps Postage Meter PC Postage Savings % Savings
1 Ounce Letter $0.55 $0.50 $0.50 $0.05 9%
1 Ounce Certified Mail with Return Reciept $6.85 $5.60-6.80 $5.60 $1.20-1.25 18%
5 Ounce First Class Parcel $4.39-4.81 $4.39-4.81 $3.18-3.63 $1.18-1.21 25-28%
10 Ounce First Class Parcel $5.19-5.66 $5.19-5.66 $3.82-4.33 $1.33-1.37 23-27%
15 Ounce First Class Parcel $7.35-12.20 $7.35-12.20 $4.94-5.53 $2.41-6.67 33-55%
Priority Mail 1LB $7.35-12.20 $7.35-12.20 $6.95-9.91 $.80-2.29 4-19%
Priority Mail 5LB $9.80-34.80 $9.80-34.80 $7.81-28.84 $1.99-5.96 17-25%
Priority Mail 10LB $13.10-59.90 $13.10-59.90 $9.38-50.38 $3.72-9.52 16-40%
Priority Mail Express $25.60-56.10 $25.60-56.10 $22.74-49 $2.86-7.10 11-13%
Prices lower than available through postage meters.
10. Cloud-Based Enterprise Options – PC
Postage
Enterprise PC Postage is the same as standard PC Postage with the main difference
being how multiple locations can be controlled under a central administration license.
This offers the following benefits:
• Simplicity of onboarding new users
• Reporting on all location and user activities from a central dashboard.
• Managing billing for subscriptions, supplies and postage
• Controlling user access (This includes removing users who are no longer active)
• Single Sign On - Some systems have this option to link to an active directory to
eliminate password management.
• If you have more than 10 locations using PC Postage, we recommend having
them controlled through an enterprise license.
April 14, 2020 10
11. Multi-Carrier Enterprise Mail and Shipping
• Similar to enterprise PC Postage but more focused on the shipping
– More robust rate shopping between carriers and service levels.
– Create rules that can be enforced automatically.
• Example: Only director levels have the ability to do 8:30AM
shipments that cost an additional $25 each.
• Example: Intercompany shipments default to 2 day or
ground shipments.
– Improved user management and reporting options.
– Enhanced single sign-on (SSO)
– Some systems provide the option to print postage stamps on the
same platform as packages.
April 14, 2020 11
12. Why is it easier for a company to send an $8
Overnight item than a $.50 letter?
• Use free carrier provided solutions
• Simple to use and defined process across
the organization
• All users can ship from any location at any
time
– Includes home office and traveling
users.
• All charges are summarized by cost
center and downloadable into an excel file
for uploads
• Multiple ways to process
– Postage Meters
– PC Postage
– End users purchasing Stamps
• No defined process across the organization
• The location determines how mail gets
processed based on purchased technology
– The majority of locations will need to drive to
the USPS to purchase stamps and will not
have the correct denominations for heavier
items.
• Limited visibility to postage spends.
Fragmented process between vendors, petty
cash and credit cards.
April 14, 2020 12
13. Remote Printing
• Remote workers will need online tools to print larger volume
documents at locations with the proper staff and technology.
• This is done with online tools that work through virtual print drivers
or customized integration on larger jobs.
Two Main Options
1. Onsite production facilities (In-house) – Software needed to control
the process and workflow.
2. Professional mail service providers (Outsource) – Per job or
Subscription services available.
April 14, 2020 13
14. Benefits of Remote Printing
• Flexibility with output – Through the newest tools, they give the flexibility on
how the item is sent. This can include paper, or electronic client delivery as
an email, fax or text.
• Mail moves faster from central automated processes.
• Mail tracking capabilities.
• Documents are archived for retrieval in a central repository.
• Postage discounts – As you can see in the chart below, moving mail from
single piece rates to automation with barcodes provides huge savings.
April 14, 2020 14
Mail Piece Examples
First-Class Mail®
Retail Single Piece
First-Class Mail®
Metered Single
Piece
Typical Presort
Service - First-
Class Mail®
First-Class
Mail® -
Automation
Marketing Mail® -
Automation
Marketing Mail®
Non Profit-
Automation
1 Ounce #10 Envelope $0.55 $0.50 $.419-.46 $.389-.439 $.259-.299 $.138-.178
3 Ounce Newsletter (6X9) $0.85 $0.80 $.419-.46 $.389-.439 $.259-.299 $.138-.178
8 Ounce Flat (9X12) $2.40 $2.40 $2.12-2.21 $1.83-2.12 $.651-.90 $.44-.69
Post Card $0.35 $0.35 $0.280 $.26-.285 n/a n/a
Single Piece Rates Automation Mail with Barcodes
15. Incoming Mail
If staff are working remotely, how are they going to receive
incoming mail that is essential to the business?
April 14, 2020 15
17. Digital Mail Transformation
Digital Mail Transformation creates savings from the following:
• Reduce the delivery costs of the physical pieces of mail.
• Faster response to incoming items – Example – Responding to
customer requests for information.
• Visibility to data and analytics on what is being received for improved
tracking.
• Elimination of data entry of information because the data can be
received electronically.
– i.e Returned Mail- Instead of needing to key in all of the items that
the USPS sends back as “Undeliverable as Addressed”, the
system can convert these addresses into an electronic file that can
be sent to a specific area where addresses can be checked and
updated.
There are two core models for implementing this solution
• Buy the scanners and software and run with existing staff.
• Hire professional firms who specialize in this to manage the daily
incoming mail operations either from a central facility or onsite at your
offices.
April 14, 2020 17
18. Best Practices
• Enterprise options should be used where possible to give you room to grow
and expand.
• Analysis needs to be done to justify these solutions which involves getting
details to the core data of the current applications.
– Mail volumes
– Package spends
– Savings areas
• Support may be needed on implementation and promoting use inside your
organization. (Change management)
• Ongoing support may be needed to manage the administration aspects of
these systems. The core areas are:
– First responder to questions
– User administration
– Reporting of activities and spends
– Billing validation of the system and usage
April 14, 2020 18
19. Summary
• More and more people will be working remotely in the future.
• Cloud based tools are needed to support their mail and shipping needs.
• PC Postage can provide a way to mail from anywhere with an internet
connection and printer.
• Multi carrier tools are available to rate shop for the lowest costs to send.
• Enterprise versions are available to manage all users on a single platform.
• Larger mailings can be routed to onsite or offsite production facilities with
the proper equipment and staff.
• Incoming digital mail solutions can move paper electronically to where it can
be actioned quickly.
• All of these solutions create efficiencies and savings.
April 14, 2020 19
20. Helping multi-location
organizations streamline
their mailing costs
Over 160,000 pieces of
equipment, managed
by Postal Advocate
Recovered over
$16,500,000
in lost postage, vendor
overcharges and fees
ENTERPRISE-WIDEMAILAUDITANDRECOVERY
OVER $61,000,000 IN CLIENT SAVINGS
$1.6M
58%
Average Client
Savings
Average Equipment
Savings
HOW WE DO IT
• 175+ years of industry experience
• Comprehensive web-based tool
providing visibility of all mail
and equipment spend
• Time Savings - Assistance
in fleet management
visit www.postaladvocate.com or call (888)977-MAIL(6245)
21.
22. Sign Limited Agency
Agreement/Kick-Off Call.
Provide copies of vendor
invoices, AP export,
location list,
equipment inventory list.
Present savings opportunities
and get client approval.
Postal Advocate provides
ongoing support,
manages renewals, billing
and vendor compliance.
Provide enterprise visibility of
all spend, costs and
documented savings
through enterpriseAdvocate.
Provide client log-in.
1 2
3
4 5 6
HOW IT
WORKS
Work with current vendor to build population
report, contract terms/start/end dates,
postage volumes, costs.
Analyze spend, check for contract
compliance, billing errors, vendor
fees/overcharges, lost postage.
Identify savings opportunities.
Submit vendor credit requests,
lost postage forms and
eliminate avoidable fees.
Negotiate pricing. Create catalog.
Work with locations -
asset validation, rightsize, termination…
Full implementation of savings.
visit www.postaladvocate.com or call (888)977-MAIL(6245)
Conduct Analysis
NO COST – AUDIT PHASE CONTRACTED CLIENT
23. Upcoming Webinars
Top 10 Ways to Optimize your USPS® Permit Accounts
May 20, 2020 – 11:00AM EST
How To Save Money on Carrier Management Services
Across Your Enterprise
June 17, 2020 – 11:00AM EST
Register through www.postaladvocate.com
April 14, 2020 23
24. April 14, 2020 24
Contact: Adam Lewenberg - President
888-977-MAIL X 501
adam.lewenberg@postaladvocate.com
Questions?