How an automated attendance management system can make time tracking easier

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How Automated
Attendance Management
System Can Simplify
Traditional Time Tracking
How Automated Attendance
Management

software
PSG Grants
Employee Database
Software
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Expense Claims
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System Can Simplify Traditional Time
Tracking
The new normal has caused significant workplace changes, leading to the
advent of remote/hybrid working arrangements. In such situations, relying
on manual attendance tracking systems will only make it harder for HR to
ensure accurate time tracking and attendance reports as well as error-free
and on-time payroll processing.
To maintain smooth HR workflow amidst the workplace changes,
organizations should consider using an automated management system
that allows real-time tracking of employee working hours and time off –
helping HR professionals to manage employees’ attendance in a
streamlined manner.
A holistic and reliable attendance management software like QuickHR
helps companies improve HR teams’ productivity and boost employees’
morale.
Here are some of the beneficial features of an automated attendance
management system:
1. Enhanced visibility across hybrid work schedules

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PSG Grants
Employee Database
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Expense Claims
Management
If you use traditional clocking methods such as punch time cards or paper-
based/Excel timesheets, it’s quite impossible to keep track of the real-time
location as well as the clock in and out times of remote workers.
Fortunately, attendance management software is built with GPS
functionality that helps ensure accurate updates on the employees’
whereabouts during their shift. You can also see the exact location where
they’re logging in from. These records can help you make sure that the
employees are fulﬁlling their responsibilities at work.
2. Helps in planning for a relief staff and advanced scheduling
Unlike manual time tracking, an automated attendance management
system can help ensure that employees will always be updated about the
last-minute changes to their work schedule. This helps HR to prevent the
risk of work interruptions that may lead to bigger conﬂicts.
With attendance management software, HR can instantly monitor and
update multiple work schedules in real-time. This way, HR teams can easily
determine if there’s a shortfall and plan for a relief staff, especially when
managing a limited workforce with changing shifts.
3. Ensure fair and rational employee performance appraisal

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PSG Grants
Employee Database
Software
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Expense Claims
Management
Daily attendance is one of the most critical factors to consider when
assessing employee performance. By using accurate and real-time
attendance tracking, it’ll be easier for HR managers to identify if there’s a
decline in an employee’s productivity. If you notice any inconsistency, you
can attribute it to their attendance reports and use it to hold them
accountable for their recent appraisal.
Employees’ clock-in and clock-out times and patterns of absence can be
tracked by automated attendance software. This way, HR managers won’t
have to alternate between separate records or excel sheets to keep track of
every employee’s attendance.
4. Prevent attendance fraud and time theft
Many employers aren’t aware of the fact that employees can easily fake
their attendance records by asking their co-worker to ﬁll out the attendance
sheet or punch in their time cards for them.
With the advanced biometric system built within an attendance
management software, it’s impossible for employees to execute a false
attendance because it’s impossible to fake someone’s facial pattern or
ﬁngerprint.
5. Deliver precise and timely payroll processing

software
PSG Grants
Employee Database
Software
Software
Expense Claims
Management
The payroll generation involves the employee’s overtime, paid time off, half-
day, leaves, etc. Therefore, accurate attendance records are crucial to
calculate the exact compensation for every employee. Due to the high
volume of tasks in manual time-tracking systems, there’s a higher risk of
human errors that may cause costly consequences while processing payroll.
On the other hand, attendance management software helps in delivering
error-free pay runs by integrating the payroll system with attendance tracking
and making all employee records visible and accessible on one platform.
This way, it’ll be easier for HR managers to ensure proper and on- time
payroll processing.
6. Ensure regulatory compliance
With the continual changes in employment regulations, it can be tough to
maintain legal compliance. Through an automated attendance system, HR
can easily ensure regulatory compliance. This includes the regulations
regarding the employees’ overtime pay, vacation leave, and time off.
To avoid compliance issues, it's important to streamline your attendance
system through automation. Attendance management software allows HR
to easily apply the changes in company policies according to government
regulations.

software
PSG Grants
Employee Database
Software
Software
Expense Claims
Management
With QuickHR’s all-around attendance management software,
HR professionals can:
● Create instant adjustments to employees’ work schedules
● Ensure accurate calculation of hourly pay, overtime pay, public holiday
rates, and more
● Review monetary incentives and penalties before translation to
payroll
● Guarantee real-time tracking through Google geolocation technology
● Clock in and out from mobile devices by ﬁngerprint scanning or facial
recognition
For example, if the employee is a construction worker, he can clock in and
out using QuickHR’s mobile app and HR can automatically track his
location from where he’s clocking in and verify if he’s at the actual site and
on time he’s assigned to.
Most importantly, our holistic attendance management software auto-
syncs with your payroll system to ensure accurate and on-time payroll
processes.
Discover how QuickHR can help you streamline your attendance
management processes --Book a free demo today!

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