This document provides an example corporate social responsibility (CSR) policy for a company. The policy establishes that each employee is responsible for upholding CSR principles across business operations. It also assigns specific roles and responsibilities for implementing the policy, such as having the board of directors approve and monitor compliance with the policy, and having business units provide CSR reporting data. The policy aims to ensure the company uses resources responsibly and contributes to communities while achieving business goals.

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CSR Policy
Most companies already have policy frameworks in place, with policies covering a range of business
activities. Sometimes policy is developed at a micro-level determining just who can spend exactly how
much, on what and when (as one example). I have also worked with companies to develop their policy
frameworks and to create the set of “high level” policies under which detailed policies can be ‘attached’.
My clients found this to be an effective way of creating the link between the Vision/Mission and
individual and business behavior at a detailed level.
For your reading pleasure, A CSR / Sustainability Policy. The Policy Statement itself contains a three
elements - Who we are, what individuals are responsible for, and what is provided to enable
achievement. Note that the ‘Interpretation’ and 'Specific Responsibilities' sections set out the
responsibilities of various business units and functions at a high level, but at a level “below” the policy
statement. This provides the bridge between “who we are” and “how we do it”.
Please feel free, as a number of companies already have, to copy or use this liberally.
Background
Throughout our history we have sought to achieve our business objectives while at the same time acting
as a good corporate citizen in all our communities, and across those elements of our supply chain that
we have been able to directly influence. It is the intention of the company to continue to be a good
corporate citizen. The assumptions of what good corporate citizenship entails have been evolving, and it
is our intention to continue to evolve our business practices as such assumptions evolve.
Recent years have seen the growth of the concept of Corporate Social Responsibility and Sustainability.
While neither of these is a new concept, the importance of these to effective business operations has
been demonstrated from the perspective of enhancing business performance and the potential negative
public relations impacts where a company fails to demonstrate these principles in action.
While we are proud of our heritage and confident that we embody these principles in our business
practices, this policy statement has been developed to provide clear guidance in understanding our
obligations and expectations. This policy statement is effective from (start) date and is applicable to all
company divisions, Strategic Business Units (SBUs), and to our commercial relationships will all suppliers
and customers.
Policy Statement
We are an ethical company dedicated to ensuring that we use only those resources required to achieve
our legitimate business objectives, while doing what we can to conserve existing natural resources such
as to ensure that there will be sufficient resources for future generations, while also contributing to our
communities and the communities in which we and our suppliers and customers much live.
It is the responsibility of each employee of the company to ensure that these principles are upheld
across our business operations and commercial relationships, and that each employee serves as an

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ambassador for the company in all our communities.
As a company dedicated to this vision, we will make available the tools and resources required to be this
company, and will support each employee as they live this policy.
Interpretation
The Company’s Policy Manual sets out specific policies covering all HR policies. These policies have been
developed to provide a foundation for each employee’s behavior and the behavior of the company.
These policies must be followed at all times by all employees.
The Accounting and Finance Policy Manual sets out specific policies for the allocation and application of
the financial and capital resources of the company.
As an element of demonstration of adherence to our policy, and to communicate our achievement
against our policy, we produce an annual consolidated CSR/Sustainability report, providing in that report
all information required to comply with and meet the reporting spirit of the standard that we use (*for
example, the Policy might be to meet the reporting requirements of both the UN Global Compact
Communication on Progress elements and a GRI - Global Reporting Initiative - index, ISO26000, CDP -
Carbon disclosure Project - or another standards).
Specific Responsibilities
The Board of Directors (BoD) is responsible for approval of the CSR/Sustainability Policy, and to ensure
the principles of the policy are included in the company’s strategic plan and statement of business
objective. The BoD also monitors for compliance with the policy via review of regular briefings from the
CEO.
The Chief Executive and Senior Management are responsible for implementation of the policy, and to
ensure the business plans and projections are built taking the policy into consideration.
Risk Management is responsible for identification and communication of the risk environment related
to CSR/Sustainability, including economic, social and environmental risk, and to provide guidance senior
leadership and SBU leadership on country and regional risk. Risk Management also provides the systems
and processes for the estimation, monitoring and reporting against regulatory mandated reporting
(excluding SEC or other financial regulator reporting).
Corporate Communications develops the company’s annual CSR/Sustainability report. Corporate
Communications works with Finance and the CFO’s office to ensure that all reported information has
been reviewed and that assurance has been provided over such information. Corporate
Communications may seek guidance and support from other functions in determining appropriate
content for such reports and communication. Corporate Communications, in consultation with Senior
Leadership, will determine the most appropriate standards to use for such communication.
SBU Presidents (Managing Directors) are responsible for implementation of all company policies,

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including all CSR/Sustainability policies. SBU leadership is also responsible for provision of accurate and
timely CSR/Sustainability reports at defined levels of data granularity, as required by the Office of
Sustainable Business Practices.
Commercial Managers and Contract Managers are responsible for ensuring that all corporate
CSR/Sustainability policies are accepted by all suppliers, and built into all future contracts.
The Office of Sustainable Business Practices is responsible for the development of specific sustainability
metrics, the compilation of reports based on information provided by SBUs, and management of the
relationship with the CSR/Sustainability Assurance provider (until such time as such assurance is
incorporated into annual and regulator reports).
Human Resources maintains an inventory of social programs and the resources provided by the
company in support of such programs.
Supporting Materials
The Operational Policies Manual for each SBU and Corporate include specific CSR/Sustainability metrics
and standards.
Budgeting and Performance reporting templates have been (or will be) updated to identify additional
budget estimates and reporting required to achieve CSR/Sustainability mandates.
Supporting Unit
Any questions regarding this policy should be directed to the Office of the Corporate Council, or to your
local Risk Management or General Counsel’s office. Consult your local director for contact details.
For additional information or question, contact us:
Daniel Roberts
GRMSI
www.GRMSi.com
Daniel.Roberts@GRMSI.com

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