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FormFactor - eForms for Alfresco
The document discusses the advantages of using electronic forms over traditional paper forms, highlighting significant cost savings in labor associated with filing, searching, and recreating documents. It emphasizes that the FormFactor solution enables organizations to develop eForms in-house efficiently, reducing costs and improving processing times while ensuring compliance and enhancing data management. The tool is designed for subject matter experts and offers features like automated workflows, form templates, and auto-populated data without requiring extensive technical resources.
FormFactor - eForms for Alfresco
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- 2. Cut the costsof day-to-day operations, by replacing paper-based forms and processes, with electronic forms and automated workflow.
- 3. 3 - Essential toyour business - Little skills required to develop a form - Relatively cheap to produce But did you know… “The average organization spends about $20 in labor to file each paper document, approximately $120 in labor searching for each misfiled document, and $220 in re‐creation of a document.” - PricewaterhouseCoopers Paper-based Forms
- 4. “The typical officeworker uses more than 10,000 sheets of paper per year, which is about 2 cases of paper per employee. This amounts to $86 USD on average (additional $6 in handling and distribution).” http://www.eco-officiency.com/downloads/InformIT_Cost_of_Managing_Paper.pdf
- 5. Life Cycle ComplianceTechnology Hard Costs Soft Costs Printed Handwritten Mailed Submission Manual Validation Copy & Distribute Scanned Scan QA Data Entry (metadata) Filed (physical & electronic) No validation No verification No standardization No taxonomy Printer Scanner Imaging Software OCR Software ECM System Printers Scanners Paper Annual Software Cost Per Page Licensing Storage costs SME form author Mail handling Metadata QA Process Agents Paper handling Paper distribution Scanning & rework Imaging QA process Data Entry Consulting costs Setup & Config System integration Paper Form Landscape
- 6. Develop it yourself! •Increase compliance • Reduced re-work • Reduce hardware/software cost • Integrate into workflow • Faster processing times Benefits of your in-house development team creating an eForm: • Reduce/eliminate paper costs • Reduce mail room costs • Cheaper storage (physical vs. digital) • Faster data capture • Less delay, fewer data entry errors, no lost information
- 7. But wait… • Developmentlifecycle: • Requirements gathering • Design & development • QA, UAT, testing • Release scheduling and server downtime Custom form development comes at a cost: • Cross platform development (mobile, tablet etc.) • Time & cost of resources • Resource availability • Alfresco support & vendor consulting
- 8. FormFactor gives youall the benefits of developing your electronic forms in-house, but with a fraction of the time, cost, and resources that normally comes with it!
- 9. Created for business Wetargeted FormFactor to help with your bottom line: - Reduce per page licensing costs - Reduce scanning volume - Reduce scanning, image QA, & OCR costs - Reduce hardware cost (printers & scanners) - Reduce cost of development - Reduce paper cost, storage, & handling - Improve security
- 10. While boosting efficiencies FormFactor increasesefficiencies for both end-users and SMEs: - Faster processing times - Increase compliance with form validation - Increase resource availability - Auto-populated data - Form Templates - Form Categorization - Automated workflow - Automated model management
- 11. Made for SMEs -Low barrier to entry - Drag and drop form creation - No technical resources required - No customizations required - No server downtime/release management - Form metadata is automatically configured and deployed as custom metadata for you! Designed for subject matter experts, not developers:
- 12. “Time spent tolocate a document is equivalent to commercial ad time during a single hour of television.” - Gartner Research 20 MIN
- 13. Built to includeall your favourite ECM features Records Policies Workflow Search Reports Versioning eForm PDF FormFactor User Edit Devices
- 14. Life Cycle ComplianceTechnology Hard Costs Soft Costs Printed Handwritten Mailed Submission Manual Validation Copy & Distribute Scanned Scan QA Data Entry (metadata) Filed (physical & electronic) No validation No verification No standardization No taxonomy Printer Scanner Imaging Software OCR Software ECM System Printers Scanners Paper Annual Software Cost Per Page Licensing Storage costs SME form author Mail handling Metadata QA Process Agents Paper handling Paper distribution Scanning & rework Imaging QA process Data Entry Consulting costs Setup & Config System integration Paper Form Landscape
- 15. Life Cycle ComplianceTechnology Hard Costs Soft Costs Online submission Automated workflow Automatic Versioning Auto Filing Filed in DM or RM Validation Verification Standardization Taxonomy ECM System FormFactor Annual Licensing SME form author Process Agents FormFactor Landscape
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