2. Cut the costs of day-to-day
operations, by replacing
paper-based forms and
processes, with electronic
forms and automated
workflow created by you.
3. 3
Paper-based Forms
- Essential to your business
- Little skills required to develop a form
- Relatively cheap to produce
But did you know…
“The average organization spends about $20 in labor to file each paper
document, approximately $120 in labor searching for each misfiled
document, and $220 in re‐creation of a document.” -
PricewaterhouseCoopers
4. “The typical office worker uses more
than 10,000 sheets of paper per year,
which is about 2 cases of paper per
employee. This amounts to $86 USD
on average (additional $6 in handling
and distribution).”
http://www.eco-officiency.com/downloads/InformIT_Cost_of_Managing_Paper.pdf
5. Life Cycle Compliance Technology Hard Costs Soft Costs
Printed
Handwritten
Mailed Submission
Manual Validation
Copy & Distribute
Scanned
Scan QA
Data Entry (metadata)
Filed (physical &
electronic)
No validation
No verification
No standardization
No taxonomy
Printer
Scanner
Imaging Software
OCR Software
ECM System
Printers
Scanners
Paper
Annual Software Cost
Per Page Licensing
Storage costs
SME form author
Mail handling
Metadata QA
Process Agents
Paper handling
Paper distribution
Scanning & rework
Imaging QA process
Data Entry
Consulting costs
Setup & Config
System integration
Paper Form Landscape
6. Develop it yourself!
• Increase compliance
• Reduced re-work
• Reduce hardware/software cost
• Integrate into workflow
• Faster processing times
Benefits of your in-house development team creating an eForm:
• Reduce/eliminate paper costs
• Reduce mail room costs
• Cheaper storage (physical vs. digital)
• Faster data capture
• Less delay, fewer data entry errors,
no lost information
7. But wait…
• Development lifecycle:
• Requirements gathering
• Design & development
• QA, UAT, testing
• Release scheduling and
server downtime
Custom form development comes at a cost:
• Cross platform development
(mobile, tablet etc.)
• Time & cost of resources
• Resource availability
• Alfresco support & vendor
consulting
8. FormFactor gives you all the
benefits of developing your
electronic forms in-house, but
with a fraction of the time, cost,
and resources that normally
comes with it!
9. Created for business
We targeted FormFactor to help with your bottom line:
- Reduce per page licensing costs
- Reduce scanning volume
- Reduce scanning, image QA, & OCR costs
- Reduce hardware cost (printers & scanners)
- Reduce cost of development
- Reduce paper cost, storage, & handling
- Improve security
10. While boosting
efficiencies
FormFactor increases efficiencies for both end-users
and SMEs:
- Faster processing times
- Increase compliance with
form validation
- Increase resource availability
- Auto-populated data
- Form Templates
- Form Categorization
- Automated workflow
- Automated model
management
11. Made for SMEs
- Low barrier to entry
- Drag and drop form creation
- No technical resources required
- No customizations required
- No server downtime/release management
- Form metadata is automatically configured
and deployed for you!
FormFactor was built for your subject matter experts:
12. “Time spent to locate a document
is equivalent to commercial ad time
during a single hour of television.”
- Gartner Research
20
MIN
13. Built to include all your favourite
ECM features
Records
Policies
Workflow
Search
Reports
Versioning
eForm PDF
FormFactor
User Edit
Devices
14. Life Cycle Compliance Technology Hard Costs Soft Costs
Printed
Handwritten
Mailed Submission
Manual Validation
Copy & Distribute
Scanned
Scan QA
Data Entry (metadata)
Filed (physical &
electronic)
No validation
No verification
No standardization
No taxonomy
Printer
Scanner
Imaging Software
OCR Software
ECM System
Printers
Scanners
Paper
Annual Software Cost
Per Page Licensing
Storage costs
SME form author
Mail handling
Metadata QA
Process Agents
Paper handling
Paper distribution
Scanning & rework
Imaging QA process
Data Entry
Consulting costs
Setup & Config
System integration
Paper Form Landscape
15. Life Cycle Compliance Technology Hard Costs Soft Costs
Online submission
Automated workflow
Automatic Versioning
Auto Filing
Filed in DM or RM
Validation
Verification
Standardization
Taxonomy
ECM System
FormFactor
Annual Licensing SME form author
Process Agents
FormFactor Landscape
