Considerations that a Facilities Manager must include when changing the room set-up from original design and use.

1. Flexible Space Management
FM as Event Planner

2. Topics
 Code
 Planning
 Customer First
 Employee Next
 Communication
 Training
 Enforcement

3. Code
 Fire
 ADA
 Building
 Furniture
 Permit of Use

4. Planning  Get Blue Prints
 Get Inventory
 Get Codes
 Graph / Design / Limit
 Accessible
Chair Size /
Classroom Type Room Sqft
Sleeps:
sqft/50
Current
Chairs
Sunday
Capacity
(sqft/12,
20, 35)
Adult WC 800 1200
Adult Lobby 4500
Adult 2136 8 8
Adult 2123 513 40 43
Adult 2125 758 75 63
Adult 2126 312 12 26
Adult 2128 285 24 24
Adult 2129 314 12 26
Adult 2130 285 22 24
Adult 2131 400 31 33
Adult 2141 280 24 23

5. Styles

6. Calculations
 Sqft
 Table Size
 Chair Size
 Age of Occupant
 Length of Event
 Nature of Event
 Occupant Load Calculator

7. Rules of
Thumb
 Waiting Area – 15 sqft/person
 Concentrated Assembly – 7 sqft/person
 Student Class – 20 sqft/person
 Adult Ed – 12 sqft/person
 Nursery / Preschool – 35 sqft/person
 Tables/Chairs Eating – 15 sqft/person
 Fixed Seating – 18”of bench/person
 Booth Seating – 24”/person

8. Evaluate

9. Customer  Ease
 Comfort
 Understanding
 Expectations

10. Employee
 Safety
 Training
 Cleanliness
 See through eyes of customer

11. Communication
 Policies
 Maps
 Drawings
 Work Order Request (Room set-up Req)
 Examples
 Pictures
 Calendar Link

12. Training
 Simple
 Repeatable
 Rules of Thumb
 Where to get Answers

13. Enforcement
 Impact of getting it wrong
 Ensuring goals met
 Limiting options
 Setting the expectations

14. Discussion
 https://www.seatingexpert.com/help_desi
gn.asp#space
 https://codes.iccsafe.org/public/