Banker’s boxes are a great way to store documents. However, searching for records can be difficult and it can be easy to misplace them when they are moved between departments. The best way to manage your documents is to scan them. A reliable document scanning company can help you manage and organize your files and store them safely.

2. Banker’s boxes, usually
referred to as archive boxes,
can store around 2500
documents. As retrieval of
information can be a
problem, the best way to
manage these documents is
to scan them. However,
scanning huge volumes of
documents is a challenge
when you do it on your own.
Document scanning
services provide the
solution. Outsourcing
the task to an
experienced service
provider is the best way
to manage your records,
reduce costs, and
improve efficiency.

3. Storing documents in banker’s boxes can be
problematic for a number of reasons:
Difficult to retrieve records
Can easily lose the track information
Paper records are prone to damage
Takes up office space

4. Factors that can impact document scanning:
Number of pages: Calculate the total number of
pages you need to scan. Bulk scanning is
competitively priced.
Single or double sided: Using both sides of a piece of
paper doubles its usability but increases the number
of pages that needs to be scanned.
Preparing documents: If your paper document
collection is exceptionally chaotic or untidy, the
extent of preparation necessary will be greater.
Size of the document: Know the size of the
documents. Oversized scanning is required for
documents larger than 11x17".

5. Required index field: Labeling and indexing is
important as it will help track the documents easily.
Onsite or offsite scanning facility: The scanning can
be done on-site at your location or at a secure off-
site facility.
Compliance: Industry-specific compliance rules may
need up to 99.99% accuracy, requiring additional
quality control and manual oversight, which will
increase the project's cost.
Scanning and conversion into various formats:
Decide whether you want each batch documents
scanned and saved in folders, or converted to PDF
format.

6. (800) 670 2809
www.managedoutsource.com
8596 E. 101st Street, Suite
H , Tulsa, OK 74133
Email: info@managedoutsource.com
Phone: Main : 1-800-670-2809
Fax: 972-466-5385
@managedoutsourcesolutions
@moscompany
@managedoutsourcesolutions
@managedoutsource
@ moscompany
Contact