EPM Planning & Budget Red Paper

PEOPLESOFT EPM
PLANNING & BUDGETING
8.9
Configuration through Processing
The University of Texas Health Care Center at Tyler
Information Technology Red Paper

Including:
•Ascential configuration & executing ETLs
•My Planning Work Space setup and usage
•EPM Planning & Budgeting security setup
•Test Scripts for actual use

By: Jacqueline Samples

Peoplesoft EPM Planning & Budgeting Red Paper

Table of Contents

Table of Contents……………..………………………………………………………..............................…2
Chapter 1 Introduction…………………………………………………………….….……………….….…3
Structure of this Red Paper………………………………………………………..………………….……..3
Related Materials…………………………………………………………………………………….......….3

Technical
Chapter 2 – Understanding Ascential Configuration……………………………………….………………..4
The DataStage Tools……………………………………………………………………….………………..5
Understanding the ETL Concept……………………………………………………....…………………….5
Steps to Refresh ETL jobs to OWS layer………………………………….…………..……….……..……..6
List of UTHCT etl jobs……………………………………………………….…….………..……11
Steps to Refresh ETL jobs to OWE layer……………………………………………………................…..13
List of UTHCT etl jobs…………………………………………………………………….….…..19

Technical – Security
Chapter 3 – How to Setup Security for EPM Planning & Budgeting………………………………………22
User Profile………………………………………………………………………………………………….22
Administer Security……………………………………………………………………………………………………...24
EPM Security Advanced………………………………………………………………………………………….……...28

Functional – Super User
Chapter 4 – How to Create a New Planning Model…………………..…….……………………….……..34
Prerequisites to Create a Planning Model.…………………………………………………………………35
Planning Model Validation Process………………..………………………………………………………42
Running DataStage Process………………………………..………………………………………………45
Running the Update DataStage Process……………………………………………………………………49
How to Access My Planning Workspace……………………..……………………………………………50

Chapter 5 – Test Scripts……………………………………………………………………………………51
Technical………………………………………………………………………………………………………………..51
User……………………………………………………………………………………………………………………..51

Appendix A – User Validation and Feedback…………………………………………………………….

Ascential Configuration through P & B Processing 2


Chapter 1 – Introduction
This Red Paper is a practical guide for technical and functional super users who are responsible for configuration,
executing ETLs and running processes within EPM Planning & Budgeting Version 8.9. The layout of this document is
split into two parts; the 1st is the technical and the 2nd is the functional. The reason for this format is based on the flow
of the documentation, starting with configuration and leading into running processing.

This document:
Explains how to configure Ascential (extract data software) to point to the source application(s) in which the
data is derived from.
Outlines the steps to run the ETLs as well as error cleansing/troubleshooting
Provides a step by step on how to configure and run the Setup Model for the new budget year. This expounds
upon on how the budget is made available to the users.
Explains how to run the Updated Staged Data process when a data change has been made within PS Financials
and after the ETLs have run.
How to setup the security for Planning & Budgeting users.
Provides a list of test scripts to validate the application works as designed

STRUCTURE OF THIS RED PAPER
This Red Paper provides guidance on handling all of the steps and processes that are executed in order to have a new
and valid budget each year. Keep in mind that this document may become out of data as updates various patches/fixes
are released by Oracle/Peoplesoft. To ensure this document is up to date with the latest information released by Oracle
it is important to continue checking Customer Connection for the most up to date information.

RELATED MATERIALS
This paper is not intended as a general introduction to EPM 8.9 and its content. This document is also not intended to
replace the implementation guide written by Peoplesoft but only as a resource solely based on the business processes at
The University of Texas Health Center at Tyler.



Chapter 2 – Understanding Ascential Configuration
Before any ETLs can be ran Ascential needs to be pointing at the source system. The source system is the application in
which the data originates or is extracted. This step takes place as a result of the specific server parameters of the source
system is updated within the DataStage Administrator software tool under environment variables. To access the EV
settings select the Projects tab (2nd tab) the project you are referencing (FMS88_EPM89_LIVE), and the select the
Properties button. Then go to the Environment button and select this will show the list of all current variables. The EV
that require values to be populated are EPM, FSCM, OWE, & OWS.

Below is a list of actual variables that are set currently within my install of DataSatge Administrator.

Environment Variables:
Name Type Prompt Value
FSCM
FSCM AS String FSCM Source Array 1
FSMC_IPC_BUF_SIZE String FSCM IPC Buffer Size 1024
FSCM_IPC_TIMEOUT String FSCM IPC Time Out 600
FSCM_LOADTYPE String FSCM Datamart Load Type D
FSCM_LOG_DIR String FSCM Datamart Log File Directory
FSCM_SRC_DBCONNECTION String FSCM Source DB Connection FSPROD
FSCM_SRC_DBTYPE String FSCM Source DB Type MSSQL Server
FSCM_SRC_PASSWORD String FSCM Source Password *****
FSCM_SRC_SCHEMA String FSCM Source Schema FSPROD.dbo.
FSCM_SRC_SYS_ID String FSCM Source System Identifier FSCM
FSCM_SRC_TIMEZONE String FSCM Source Timezone CST
FSCM_SRC_USERNAME String FSCM Source Username sa
OWE
OWE_AS String OWE Array Size 1
OWE_DBCONNECTION String OWE DB Connection EPMPROD
OWE_DBTYPE String OWE DB Type MSSQL Server
OWE_IPC_BUF_SIZE String OWE IPC Buffer Size 1024
OWE_IPC_TIMEOUT String OWE IPC Time Out 600
OWE_PASSWORD String OWE Password *****
OWE_SCHEMA String OWE Schema ID EPMPROD.dbo.
OWE_TZ String OWE Transaction Size 1
OWE_USERNAME String OWE Username sa
OWS
OWS_AS String OWS Array Size 1
OWS_DBCONNECTION String OWS DB Connection EPMPROD
OWS_DBTYPE String OWS DB Connection MSSQL Server
OWS_IPC_BUF_SIZE String OWS IPC Buffer Size 1024
OWS_IPC_TIMEOUT String OWS IPC Time Out 600
OWS_PASSWORD String OWS Password *****
OWS_SCHEMA String OWS Schema ID EMPROD.dbo.
OWS_TZ String OWS Transaction Size 1
OWS_USERNAME String OWS Username sa
PARAM_FILE_DIR String Enter Parameter File Directory D:AscentialDataStageProjects
SOURCE_FILE_DIR String Source File Directory D:AscentialDataStageProjects
EPM


Please note, in order to change any of the environment variables you must use the PSADMIN User Id and password.
Also, to run the ETLs the same applies for the PSADMIN User Id and password needs to be in use. This is due to the
install with our previous consultants and in the instance of time we did not modify the original settings as it would have
delayed the go live even further.

THE DATASTAGE TOOLS
Ascential software is comprised of four software tools that are utilized at various points in the ETL process which by
design have a specific purpose and they are: DataStage Administrator, Designer, Manager, and Director. Within our
(UTHCT-IT) environment Ascential is installed on the client machine and not on the server. In order to run the ETLs
Ascential needs to be installed on the person’s machine that is executing the jobs.

DS Tool Name Description / Purpose
A user interface used to configure DataStage projects and
DataStage Administrator
users.
A design interface used to create DataStage applications
(known as jobs). Each job specifies the data sources, the
DataStage Designer transforms required, and the destination of the data. Jobs
are compiled to create executables that are scheduled by
the Director and run by the Server.
Is used to view and edit the contents of the Repository.
Some of these tasks can also be performed from the
DataStage Designer. Actual task to be performed is
DataStage Manager import tables or store procedure. Create table or stored
procedure definitions, data elements, custom transforms,
server job routines, mainframe routines, machine profiles,
and plug-ins.
A user interface used to validate, schedule, run, and
DataStage Director
monitor DataStage jobs.

UNDERSTANDING THE ETL CONCEPT
The acronym ETL means extraction, transformation, and loading. ETL refers to the methods involved in accessing and
manipulating source data and loading it into the target database (Peoplesoft EPM).

The first step in ETL processing is mapping the data between the source system (PS Financials) and target database (PS
EPM Planning & Budgeting). The second step is cleansing of source data in staging area (OWS). The third step is
transforming cleansed source data and then loading into the target system (OWE).

ADD A PROJECT
To add a project, in Ascential go through DataStage Administrator and log in using network id and password unless you
are changing EVs or running ETLS then use psadmin. Select the Projects tab (2 nd tab) and then select the Add button
and then type in the desired naming convention for the project. The location of the project is the next field and it needs
to point at the server where EPM is installed. Even though Ascential is physically installed on the client’s machine the
projects exist on the server and that is the location that should reflect in this field. The server for EPM is PSEPM-APP-
01. This step has been performed and does not need to be repeated to refresh the data.



STEPS TO REFRESH ETL JOBS – OWS LAYER
These are the following steps to be followed in sequence to execute the etls:

→In the DataStage Designer Tool

Step 1:
Run the Multiple Job Compile process (all etl jobs must be compiled prior to running the etl job)
Navigation: From the menu bar select Tools / Multiple Job Compile to execute the compile process for
all jobs sequentially and concurrently.

Or

Run each job separately and do so by selecting each job independently and then select

Figure 1 - Compile Icon

on the tool bar. The most efficient approach to complete this task is to run the multiple
job compile. The multiple job compile process is a wizard tool that directs you through the steps as
well as identifies and executes only the jobs that are not compiled.

Step 2:
Figure 2 - Compile Wizard Parameters

Upon selecting the multiple job compile a page appears that includes the job criteria. The boxes that are
checked are a guide for the type of jobs (SEQ) that will be compiled. Select the button to
initialize retrieval of the project. I t will take couple minutes as the application is searching for the
project which includes all of the corresponding jobs.



Step 3:
Figure 3 - Compile Wizard Job Selection

The purpose of this page is to select the specific jobs that are to be compiled. This is done by selecting
the desired job in the ‘Jobs in project’ window (left side). After selecting the job it will be highlighted
and then select the ‘Add’ button, which is in the center of the two windows. The selected job will be
copied to the ‘Selected Jobs to be compiled’ window (right side).

To speed up the process the ‘Add All’ button can be used which will eliminate the numerous iterations
of selecting jobs and allow the action of adding all jobs in the left window to be copied to the right
window and then proceed to the actual compile process.

Step 4:
Figure 4 - Job Status & Start Compile button

This window shows all of the selected jobs to compile as well as the status which for all of the jobs is
‘Not Compiled’. Select the ‘Start Compile button (highlighted in the above figure). This process takes
a couple of minutes. Once the compilation process is complete the status will update to ‘Compiled’ in
the window for each job.



→In the DataStage Director Tool

Step 5:

Now ready to run the actual etl jobs and this performed in the DataStage Director application. Quick
way to get to the application is on the Menu bar, select Tools > Run Director > this approach eliminates
the additional key strokes of opening and logging into DS Director. Since you logged into the project
with DS Designer the actual project will automatically come up with the page.

Step 6: Select the folder on the tree that contains the 1st etl job in the list, the 1st job to run exist in the >
Setup_E folder

Figure 5 - Ascential Project Related ETL Jobs

Step 7:

Collapse the > Setup_E folder and click on each of the folders +OWS > +FSCM > +Base > +Load
Tables > +Sequence

Figure 6 - Ascential Project Folder Collapsed

Step 8:

The job highlighted below is the 1st job to run and notice the status as compiled as well as the recent

Time date stamp. This job is ready to be run. To run the job, select the ‘Run Now’ icon on the
tool bar.


Figure 7 - UTHCT Actual ETL Job

Steps 1-8 are the primary steps to be followed to execute the etls each time for all jobs in sequence.
There are certain jobs that are not required to run each year as these are setup tables and the data
contained in the tables are static (don’t change). This information is indicated in the etl job listing for
the corresponding job that it applies to.

Figure 8 - ETL Job w/Finish Status

Troubleshooting – Error Cleanup

If a job errors the status for that job will reflect as Error. The best approach to identify the reason for
the error is to view the log.

Navigation: To view the logs select the ‘Log’ icon on the tool bar.

Each job that runs produces a log and is updated with the processing flow, this is beneficial specifically
in the instance of an error as it would show the point and time when processing stopped as well as
where the error has occurred.

Step 9:
Figure 9 - ETL Job Log

In the log figure above notice the step by step of the job and how the processing actually shows
‘finished ok’. This is log is not as long as some of the jobs can get.



UTHCT ETL JOBS

Inclusive in the table below are the SEQ jobs that are to be ran using the steps provided above (1-8) in order. The table shows the actual table
name within PS Financials in which the data is extracted from as well as the target staging table the date is imported into.

– OPERATIONAL WAREHOUSE STAGING
Sr OWS Projects
Source Table Name OWS ETL Job Name OWS Target Table Name
No Loc.
1 PS_BUS_UNIT_TBL_GL FMS88_EPM89 & SEQ_J_Stage_PS_S_BUS_UNIT_GL_FSCM PS_S_BUS_UNIT_GL

2 PS_BUS_UNIT_TBL_FS FMS88_EPM89 & SEQ_J_Stage_PS_S_BUS_UNIT_FS_FSCM PS_S_BUS_UNIT_FS

3 PS_CAL_DEFN_TBL FMS88_EPM89 & SEQ_J_Stage_PS_S_CAL_DEFN_TBL_FSCM PS_S_CAL_DEFN_TBL

4 PS_CAL_DETP_TBL FMS88_EPM89 & SEQ_J_Stage_PS_S_CAL_DETP_TBL_FSCM PS_S_CAL_DETP_TBL

5 PS_CAL_BP_TBL FMS88_EPM89 & SEQ_J_Stage_PS_S_CAL_BP_TBL_FSCM PS_S_CAL_BP_TBL

6 PS_LED_DEFN_TBL FMS88_EPM89 & SEQ_J_Stage_PS_LED_DEFN_TBL PS_LED_DEFN_TBL

7 PS_LED_GRP_TBL FMS88_EPM89 & SEQ_J_Stage_PS_LED_GRP_TBL PS_LED_GRP_TBL

8 PS_LED_GRP_LED_TBL FMS88_EPM89 & SEQ_J_Stage_PS_LED_GRP_LED_TBL PS_LED_GRP_LED_TBL

9 PS_BU_LED_GRP_TBL FMS88_EPM89 & SEQ_J_Stage_PS_S_BU_LED_GR_TBL PS_S_BU_LED_GR_TBL

10 PS_BU_LED_COMB_TBL FMS88_EPM89 & SEQ_J_Stage_PS_S_BU_LED_CB_TBL PS_S_BU_LED_CB_TBL

11 PS_BU_LED_GRP_TBL FMS88_EPM89 & SEQ_J_Stage_PS_S_BU_LED_GR_TBL PS_S_BU_LED_GR_TBL
12 PS_CURRENCY_CD_TBL FMS88_EPM89 & SEQ_J_Stage_PS_S_CURR_CD_TBL_HCM_HCM83_EPM89 PS_S_CURR_CD_TBL
13 PS_ALTACCT_TBL FMS88_EPM89 &
14 PS_OPER_UNIT_D00 FMS88_EPM89 &

15 PS_DEPARTMENT_TBL FMS88_EPM89 & SEQ_J_Stage_PS_DEPT_TBL_FMS PS_DEPT_TBL
16 PS_PRODUCT_TBL FMS88_EPM89 &
17 PS_FUND_TBL FMS88_EPM89 & SEQ_J_Stage_PS_S_FUND_TBL PS_S_FUND_TBL

18 PS_BUD_REF_TBL FMS88_EPM89 & SEQ_J_Stage_PS_S_BUD_REF_TBL PS_S_BUD_REF_TBL

19 PS_CLASS_CF_TBL FMS88_EPM89 &

20 PS_CHARTFIELD1 FMS88_EPM89 &



Sr OWS Projects
Source Table Name OWS ETL Job Name OWS Target Table Name
No Loc.
21 PS_AFFILIATE_VW FMS88_EPM89 &
22 PS_CHARTFIELD2 FMS88_EPM89 &
23 PS_PROGRAM_TBL FMS88_EPM89 & SEQ_J_Stage_PS_S_PROGRAM_TBL PS_S_PROGRAM_TBL

24 PS_PROJECT_D00 FMS88_EPM89 &

25 PS_BOOK_CODE_TBL FMS88_EPM89 &

26 PS_CHARTFIELD3_TBL FMS88_EPM89 &

27 PS_GL_ACCOUNT_TBL FMS88_EPM89 & SEQ_J_Stage_PS_S_GL_ACCT_TBL PS_S_GL_ACCT_TBL

28 PS_STAT_TBL FMS88_EPM89 & SEQ_J_Stage_PS_S_STAT_TBL PS_S_STAT_TBL

29 PS_ADJUST_TYPE_TBL FMS88_EPM89 &

30 PS_LEDGER FMS88_EPM89 & SEQ_J_Stage_PS_LEDGER PS_LEDGER

31 PS_BUL_CNTL_BUD FMS88_EPM89 & SEQ_J_Stage_PS_S_BUL_CNTL_BUD PS_S_BUL_CNTL_BUD

32 PS_KK_BUDGET_TYPE FMS88_EPM89 & SEQ_J_Stage_PS_S_KK_BUDGET_TYP PS_S_KK_BUDGET_TYP
33 PS_KK_SUBTYPE FMS88_EPM89 & SEQ_J_Stage_PS_S_KK_SUBTYPE PS_S_KK_SUBTYPE
34 PS_KK_FILTER FMS88_EPM89 & SEQ_J_Stage_PS_S_KK_FILTER PS_S_KK_FILTER
35 PS_KK_KEY_CF FMS88_EPM89 & SEQ_J_Stage_PS_S_KK_KEY_CF PS_S_KK_KEY_CF

36 PS_KK_BD_SETID FMS88_EPM89 & SEQ_J_Stage_PS_S_KK_BD_SETID PS_S_KK_BD_SETID
37 PS_KK_BD_DFLT_ACCT FMS88_EPM89 & SEQ_J_Stage_PS_S_KK_BD_DFLT_AC PS_S_KK_BD_DFLT_AC
38 PS_KK_CF_VALUE FMS88_EPM89 & SEQ_J_Stage_PS_S_KK_CF_VALUE PS_S_KK_CF_VALUE
39 PS_KK_ACT_TYPE_SET FMS88_EPM89 & SEQ_J_Stage_PS_S_KK_ACT_TYPE_S PS_S_KK_ACT_TYPE_S

40 PS_KK_EX_ACCT_TYPE FMS88_EPM89 & SEQ_J_Stage_PS_S_KK_EX_ACCT_TY PS_S_KK_EX_ACCT_TY

41 PS_KK_EX_ACCT_VAL FMS88_EPM89 & SEQ_J_Stage_PS_S_KK_EX_ACCT_VL PS_S_KK_EX_ACCT_VL

42 PS_BD_SCENARIO_TBL FMS88_EPM89 & SEQ_J_Stage_PS_S_BD_SCEN_TBL PS_S_BD_SCEN_TBL
43 PS_RT_INDEX_TBL FMS88_EPM89 & SEQ_J_Stage_PS_S_RT_INDEX_TBL_FSCM PS_S_RT_INDEX_TBL
44 PS_RT_RATE_TBL FMS88_EPM89 & SEQ_J_Stage_PS_S_RT_RATE_TBL_FSCM PS_S_RT_RATE_TBL

45 PS_LEDGER_KK FMS88_EPM89 & SEQ_J_Stage_PS_LEDGER_KK PS_LEDGER_KK



STEPS TO REFRESH ETL JOBS – OWE LAYER
These are the following steps to be followed in sequence to execute the etls:

→In the DataStage Designer Tool

Step 1:
Run the Multiple Job Compile process (all etl jobs must be compiled prior to running the etl job)
Navigation: From the menu bar select Tools / Multiple Job Compile to execute the compile process
for all jobs sequentially and concurrently.

Or

Run each job separately and do so by selecting each job independently and then select

Figure 10 - Compile Icon

on the tool bar. The most efficient approach to complete this task is to run the multiple
job compile. The multiple job compile process is a wizard tool that directs you through the steps as
well as identifies and executes only the jobs that are not compiled.

Step 2:
Figure 11 - Compile Wizard Parameters

Upon selecting the multiple job compile a page appears that includes the job criteria. The boxes that
are checked are a guide for the type of jobs (SEQ) that will be compiled. Select the
button to initialize retrieval of the project. I t will take couple minutes as the application is searching
for the project which includes all of the corresponding jobs.



Step 3:
Figure 12 - Compile Wizard Job Selection

The purpose of this page is to select the specific jobs that are to be compiled. This is done by
selecting the desired job in the ‘Jobs in project’ window (left side). After selecting the job it will be
highlighted and then select the ‘Add’ button, which is in the center of the two windows. The selected
job will be copied to the ‘Selected Jobs to be compiled’ window (right side).

To speed up the process the ‘Add All’ button can be used which will eliminate the numerous
iterations of selecting jobs and allow the action of adding all jobs in the left window to be copied to
the right window and then proceed to the actual compile process.

Step 4:
Figure 13 - Job Status & Start Compile button

This window shows all of the selected jobs to compile as well as the status which for all of the jobs is
‘Not Compiled’. Select the ‘Start Compile button (highlighted in the above figure). This process
takes a couple of minutes. Once the compilation process is complete the status will update to
‘Compiled’ in the window for each job.

→In the DataStage Director Tool



Step 5:

Now ready to run the actual etl jobs and this performed in the DataStage Director application. Quick
way to get to the application is on the Menu bar, select Tools > Run Director > this approach
eliminates the additional key strokes of opening and logging into DS Director. Since you logged into
the project with DS Designer the actual project will automatically come up with the page.

Step 6: Select the folder on the tree that contains the 1st etl job in the list, the 1st job to run exist in the >
Setup_E folder

Figure 14 - Ascential Project Related ETL Jobs

Step 7:

Collapse the > Setup_E folder and click on each of the folders +OWS > +FSCM > +Base > +Load
Tables > +Sequence

Figure 15 - Ascential Project Folder Collapsed

Step 8:

The job highlighted below is the 1st job to run and notice the status as compiled as well as the recent

Time date stamp. This job is ready to be run. To run the job, select the ‘Run Now’ icon on
the tool bar.



Figure 16 - UTHCT Actual ETL Job

Steps 1-8 are the primary steps to be followed to execute the etls each time for all jobs in sequence.
There are certain jobs that are not required to run each year as these are setup tables and the data
contained in the tables are static (don’t change). This information is indicated in the etl job listing for
the corresponding job that it applies to.

Troubleshooting - Errors Tip!

After selecting the ‘Run Now’ button the Job Run Options box pops up on the page prior to actually
running the job and typically the job runs upon selecting the ‘Run’ button but in the case of running
the ‘SEQ_J_Setup_PS_BUS_UNIT_TBL_GL’ the job did not run upon request as an error message
appeared on the page which indicated: ‘BATCH SID: Must have values’. In the snapshot below the
BATCH_SID field is highlighted and quick resolve for this issue is I input the value 1000 and
selected the ‘Run’ button and the job completed successfully and the status went to finished as listed
for the job below.

Figure 17 - ETL Job Run Options

Figure 18 - ETL Job w/Finish Status



Troubleshooting – Errors Tip!

If a job errors the status for that job will reflect as Error. The best approach to identify the reason for
the error is to view the log.

Navigation: To view the logs select the ‘Log’ icon on the tool bar.

Each job that runs produces a log and is updated with the processing flow, this is beneficial
specifically in the instance of an error as it would show the point and time when processing stopped as
well as where the error has occurred.

Step 9:
Figure 19 - ETL Job Log



UTHCT ETL JOBS

Inclusive in the table below are the SEQ jobs that are to be ran using the steps provided above (1-8) in order. The table shows the actual table
name within PS EPM in which the data is loaded into from the staging tables in the OWS layer. Once these etls are ran the data is accessible on
demand in PS EPM Planning & Budgeting.

– OPERATIONAL WAREHOUSE ENRICHMENT
Sr OWE ETL Job Name OWE Target Table Dependency Tables
No. Name
46 SEQ_J_Setup_PS_BUS_UNIT_TBL_GL PS_BUS_UNIT_TBL_GL
47 SEQ_J_Setup_PS_BUS_UNIT_TBL_FS PS_BUS_UNIT_TBL_FS

48 SEQ_J_Setup_PS_CAL_DEFN_TBL_E PS_CAL_DEFN_TBL

49 SEQ_J_Setup_PS_CAL_DETP_TBL_E PS_CAL_DETP_TBL

50 SEQ_J_Setup_PS_CAL_BP_TBL PS_CAL_BP_TBL

51 SEQ_J_BASE_PS_PF_LED_DEFN_TBL PS_LED_DEFN_TBL

52 SEQ_J_BASE_PS_PF_LED_GRP_TBL PS_LED_GRP_TBL

53 SEQ_J_BASE_PS_PF_LED_GRP_LED PS_LED_GRP_LED_TBL

54 SEQ_J_BASE_PS_BU_LED_GRP_TBL PS_BU_LED_GRP_TBL
55 SEQ_J_BASE_PS_BU_LED_COMB_TBL PS_BU_LED_CB_TBL
56 SEQ_J_F00_PS_LEDGER PS_LEDGER_F00
PS_PF_BUS_UNIT_MAP
PS_BUS_UNIT_TBL_PF
PS_SET_CNTRL_REC
SEQ_J_BASE_PS_BU_LED_GRP_TBL PS_BU_LED_GRP_TBL
SEQ_J_Setup_PS_CURRENCY_CD_TBL PS_CURRENCY_CD_TBL
SEQ_J_BASE_PS_ALTACCT_TBL PS_ALTACCT_TBL
SEQ_J_BASE_PS_OPER_UNIT_D00 PS_OPER_UNIT_D00
SEQ_J_BASE_PS_DEPARTMENT_TBL PS_DEPARTMENT_TBL

SEQ_J_BASE_PS_PRODUCT_TBL PS_PRODUCT_TBL

SEQ_J_BASE_PS_FUND_TBL PS_FUND_TBL

SEQ_J_BASE_PS_BUD_REF_TBL PS_BUD_REF_TBL



No. Name
SEQ_J_BASE_PS_CLASS_CF_TBL PS_CLASS_CF_TBL

PS_CHARTFIELD1
PS_AFFILIATE_VW
PS_CHARTFIELD2

SEQ_J_BASE_PS_PROGRAM_TBL PS_PROGRAM_TBL
PS_PROJECT_D00
PS_BOOK_CODE_TBL

PS_CHARTFIELD3_TBL
SEQ_J_BASE_PS_GL_ACCOUNT_TBL PS_GL_ACCOUNT_TBL
SEQ_J_BASE_PS_STAT_TBL PS_STAT_TBL

SEQ_J_BASE_PS_ADJUST_TYPE_TBL PS_ADJUST_TYPE_TBL

57 SEQ_J_BASE_PS_BUL_CNTL_BUD BUL_CNTL_BUD
58 SEQ_J_BASE_PS_KK_BUDGET_TYPE KK_BUDGET_TYPE

59 SEQ_J_BASE_PS_KK_SUBTYPE KK_SUBTYPE
60 SEQ_J_BASE_PS_KK_FILTER KK_FILTER
61 SEQ_J_BASE_PS_KK_KEY_CF KK_KEY_CF
62 SEQ_J_BASE_PS_KK_BD_SETID KK_BD_SETID
63 SEQ_J_BASE_PS_KK_BD_DFLT_ACCT KK_BD_DFLT_ACCT
64 SEQ_J_BASE_PS_KK_CF_VALUE KK_CF_VALUE
65 SEQ_J_BASE_PS_KK_ACT_TYPE_SET KK_ACT_TYPE_SET

66 SEQ_J_BASE_PS_KK_EX_ACCT_TYPE KK_EX_ACCT_TYPE

67 SEQ_J_BASE_PS_KK_EX_ACCT_VAL KK_EX_ACCT_VAL

68 SEQ_J_Base_PS_BD_SCENARIO_TBL PS_BD_SCENARIO_TBL
69 SEQ_J_Setup_PS_RT_INDEX_TBL RT_INDEX_TBL
70 SEQ_J_Setup_PS_RT_RATE_TBL_E RT_RATE_TBL

71 SEQ_J_F00_PS_BP_LED_KK
PS_PF_BUS_UNIT_MAP
PS_BUS_UNIT_TBL_PF

PS_PROGRAM_TBL



No. Name
PS_CLASS_CF_TBL

PS_BUD_REF_TBL

PS_AFFILIATE_VW

PS_CHARTFIELD1_TBL
PS_PROJECT_D00_BU
PS_PROJ_ACTIVITY
PS_CURRENCY_CD_TBL



Chapter 3 – How to Setup Security for EPM Planning & Budgeting
The are several layers of security within EPM P & B that may or may not allow the user to view, add/update, or make
changes to pages dependent upon the role the user is tied to. Then there is the security via the trees. Also, there is security
association from the planning centers (dept) to the user. Finally there is security association with the business unit
(UTHCT). In order to ensure the user can view as well as make the necessary changes within their budget all of the
necessary configuration must be performed for each identified user. There are three different security roles that each user
can be assigned to

To initialize the security setup within EPM Planning & Budgeting the first steps are the user must submit a security form
http://security.uthct.edu/csf.aspx with their supervisor’s signature. The form is then submitted to the IT Helpdesk they in
turn route the form to PS Security Analyst to add/ change the security user profile.

USER PROFILE
Navigate: People Tools / Security / User Profiles / User Profiles

Step 1:

Figure 20 - User Profile Search

In our environment we use Active Directory and when a new user is setup on the network this
automatically setup the user with a blank user profile in all of the PS Financials Applications. With that
said in order to setup the user profile the
Navigation is: People Tools / Security / User Profiles / User Profiles the Find an Existing Values tab by
default comes up 1st. With the search by = ‘User Id’ type in the first and last initials after begins with and
select the button. This will bring up the following results.

Figure 21 - Search Results

The results will vary based on the initials provided at the onset of the search. In this case there is only one
result. Select the hyperlink and this will bring up User Profile page,

Step 2:
Figure 22 - User Profile Page

On the User Profile – General tab verify the user id ‘VCOLLINS’ (as in the snapshot above) and the
description ‘Collins, Valarie’ to ensure the person you are setting up is the same person you have accessed.
There are quite a few employees that have the same initials and the same name or even same initials and
different names.



Step 3:
Input the associating permissions list ‘PFBP4000_UT’ based on the role of the user. For all ‘Preparers’ this
is the required permission list. Without the permission list there is a lot of functionality as well as pages the
user can not access. The permission list needs to be populated in the following fields: Navigator
Homepage, Primary, Process Profile, and Row Security.
Upon populating each field with the required permission list the status ‘Processing’ will flash in the right
hand corner of that page. This is a validation point and takes place as a result of the web based
functionality.
Figure 23 - User Profile Permission List

Step 4:
Select the tab (3rd tab from the general tab). Then add a row by selecting the button the
row will appear

Figure 24 - User Profile Add a Role

There are three foundational security Role Names that each EPM P & B user need have in order to access
all of the functionality and pages within the application. The roles are EOPP_USER, PAPP_USER, and
Peoplesoft User. The access that is allowed with these three roles is purely foundational and primarily
related on the internet architecture and basic PS EPM use.

Step 5:
The next role to add for the user is the role specific to the user’s usage and in the
snapshot this user is a ‘Preparer’. This was the row added.

Then select the button in the left bottom corner.
ADMINISTER SECURITY
To setup Planning and Budgeting security first link the planning and budgeting roles to a corresponding
PeopleTools security role. Users with these roles are then selected for access to the planning and budgeting
module. The roles are associated with Security Groups which allow access to specific tree nodes within a



Planning Center. The security groups are then used in the building of Model, Scenario, Activity
combinations.
Step 1:

Main Menu > Planning and Budgeting > System Administration > Administer User Security >

User List - The Define Planning and Budgeting Users page displays all users that have a planning and
budgeting role assigned (in User Profile) in the system. Once you have assigned a planning and budgeting
role to a user, click this button to synchronize user profiles in the PeopleSoft Enterprise Warehouse. You
must designate which of these users may have access to Planning and Budgeting applications with a check.

Select to enable a user access to the budgeting system.

Planning and Budgeting Roles - When you assign a user role to a budgeting role, you are essentially
assigning permission lists to the budgeting role. This optional page lets you rename budgeting roles, which
may be useful in enterprises where roles are labeled differently from the delivered Planning and Budgeting
roles or where multiple languages are used.
No security setup is needed for the user for this page as this information is a one time setup.

Step 2:

User Roles - This page reports the roles assigned through PeopleTools Security. There are links to the
active security groups definition assigned to this user id. Checkboxes also indicate permissions to perform
allocations and adjustments.


Select the search button (indicated by the red arrow above)

The Search Results will bring back the operator id(s) associated with the first and last initials. Select the
operator id hyperlink.

Select the security group’s hyperlink to secure user to planning center(s) for a role. Also, to allow the
functionality for the user to do allocations and or adjustments place a check in the adjacent box under each
user’s page.

Select the planning centers hyperlink to secure the user to the planning center(s).

Select the planning centers by clicking on the planning center nodes on the tree.



Upon selecting the planning center the results will insert under the planning center and the description.
This step needs to take place for the planning center the user has access to.

Security groups are used to grant access to user roles at the planning center level. You define the elements
of the security group here and they will be displayed on the User Roles pages. Only those planning centers
assigned to a user and role here will show up on the User Planning Centers page.

Security groups define the relationship between a planning center, a user and a role assigned to that user.
This page allows you add new combinations of the centers, user and roles. Click a node on the tree to get
the planning center for the node into the first grid and then assign one or more user roles. To assign more
nodes/planning centers to users and roles, click next node and assign users and roles. When the next node is
clicked, the data for the previous selected node is moved from the first grid into the second grid. When the
save button is pressed the data in the first grid (if any) is moved into second grid and all the data in the
second grid are saved.

Add the user id and the role and select .

EPM SECURITY ADVANCED
After applying security, you need to determine which users have access to groups of data by
securing access to the business unit and setID fields. For a specified business unit, you can
determine which setIDs a user can work with. You do this either by permission list or user,
depending on how you have established your PeopleTools role-based security.
This section discusses how to:
Establish setID security by permission list or user ID.
Establish business unit security by permission list or user ID.

EPM Foundation > EPM Security > Advanced
Security by User and Role – For each user ID or primary permission list, select the setID or setIDs
that the users or permission list can access.


Step 1:



TableSet Security by User ID

Unit Security by Perm List



Unit Security by User ID



Apply Security Setups



The process monitor will show a status of success upon completion of the process running. To ensure
the new/updated security settings are applied to the userid and the associating roles the internet cookies
need to be deleted. This step is accomplished by opening a web browser (paste IE icon) and then
selecting Tools from the menu bar. Select Internet Options (last option on the menu bar) the general
tab by default appears first under the Temporary Internet files section click on the
(delete cookies picture) button, upon selecting the button an hour glass will appear and then go away
once all the cookies for the specific machine are removed. Then select the (delete files picture) button
(next to delete cookies) to remove all internet files. Then select the (OK icon) button at the end of the
Internet Options page

(Internet Options picture)

Chapter 4 – How to Create a New Planning Model


This section provides an overview of the planning model and discusses common functionality used in this chapter.
A planning model is your framework to develop plans and budgets. It includes the time periods and activities used during
your budget cycle, sources of data available to users, rules (including methods and formulas) that apply to line-item
budgets, and other budget options and control parameters. The planning model synthesizes all earlier defined budget
parameters and establishes the beginning and end of the overall planning and budgeting cycle. Creating a model involves
collecting the necessary parts by business unit.
Define and stage a planning model for activities and scenarios using the coordinator role. When you define the model, you
specify data requirements such as position, asset, and line item activity data (for UTHCT business process we only use
line item). You select data sources and the source to seed the base budgets. Finally, you stage the data and release the
activities and scenarios in the model to distribute the plans and budgets to budget users.
Define the framework for the budget by performing the following:
1. Define the planning model.
2. Assign an activity group to the planning model.
3. Assign an scenario group to the planning model.
4. Activity scenario combinations are created based on the groups associated with the planning model, for these
combinations define the following:
- Dimension levels or summarization for planning center and other dimensions.
- Data sources for activities.
- Comparison scenarios and target scenarios for line item activities.
- Defaults for line item activity types, including account category, enforce budget and zero base budget options,
method defaults and public views.
- Assign a security group to each activity scenario.
- Assign email templates.
5. Define currency options for a multiple currency planning model.
6. Enter any notes about the planning model.

Step 1:



The first step just prior to creating a new planning model is to inactivate the PM from last year.
To do that select the Planning Models hyperlink under Setup Model menu. Change the *Status
from ‘Active’ to ‘Inactive’ which is indicated in the snapshot below. Then select the save
button below which is also circled in the picture below.

These are the following steps to be followed in sequence to create a new Planning Model:

Step 2:
Navigation: Main Menu > Planning and Budgeting > Planning and Budgeting Setup > Setup Model >
Select Planning Models (the hyperlink highlighted in grey)

Planning Models
Flexible Formula Sources
Flexible Formulas
Model Manager
Scenario Manager
Dimension Member Inquiry
Dimension Exceptions Inquiry
View Current Locks



Step 3:
Input the business unit ‘UTHCT’ as indicated in the snapshot below.
Then select the search button which is also circled in the picture below.

Step 4:

The following snapshot will be visible after selecting the search button on the
Planning Model search page.

Select the Copy Model (yellow button) in the snapshot above.

Step 5:

1
Type in the business unit: in the blank field or select from the


magnifying glass and receive the following search results. Select the actual
business unit hyperlink UTHCT this will populate in the field automatically.

2
The next blank field is the Planning Model in this field type in the new name
of the PM. The same name format can be used with a change of the fiscal
year for example: ‘UT_FYR2009_BUDI’. Then select the 3 button at

Step 6:

The results are populated to create a new PM (planning model). After selecting okay the
description field is blank input the new name of the PM.

Step 7:
The Activity & Scenario Group can remain and not change or modified through the drop down arrow
associated with the field. If either is changed a quick approach to creating a new activity /S scenario
group, is to utilize the copy feature (yellow button adjacent to the corresponding hyperlink). Taking this
approach provides a starting point rather than creating the groups from scratch. If not making changes to
either group then verify selections.

Step 8:

Step 9:

There are a series of changes required to create new planning model. On the details tab page the
 Put a check in the select box to initialize the new PM


o Upon selecting the activity scenario tab the box underneath select will initially be blank
and needs to be checked to initialize the PM.
 Establish the source scenario
o Select the data source hyperlink and select the drop down that corresponds with the
source scenario and select the desired scenario dates to seed the budget.
 Populating the start and end date
o These dates should reflect the fiscal year beginning to end. Future dating the end date is
recommended
 The activity / scenario is auto updated creating the new PM
o No action required just verify
activity & scenario group will default in from the new Planning Model page selections. The start and end
date is updated for the new PM. The date selection is based on the FY budget period. Notice the Activity
Scenario status by default is listed as indicated. This status is set as a result of the newly created budget.

Step 10:
Line Item defaults tab page

 Enable Zero Base Budget functionality
o Check the corresponding box
 Establish a view for a specific role
o Select the define view hyperlink and create a view
o Creating a view controls the online display for the user

Step 11:

Step 12:
To create a view for a specific role or all click on the to add a row. The View Name and
Description fields are required fields (denoted by the * next to the column name) which means data must
be keyed into these fields in order to proceed to the next page. Then put a check in the default
corresponding box and click on the create hyperlink circled in the snapshot below. Putting a check in the
default box means for this view the defined settings will default in the PM.



Step 13:
As a result of clicking on the create link the following page comes up in the snapshot below. Selections
on the following three tab pages define the overall view of the budget (My Planning Workspace) for
the preparer.

Step 14:
On this page the level of the dimension (chartfield) can be modified specific to the PM.
To show the dimension code place a check in the box and it will be visible in the budget.
To show the dimension description place a check in the corresponding box and it will be enabled and
visible within the budget. Based on the desired dimensions to be viewed in the budget would determine
which boxes to check.



Step 15:
On the security and email table
The security group needs to be populated. The primary SG for the UTHCT
EPM P&B is ‘UT_SEC1’.



Select the button and the new PM is complete.

RUNNING MODEL VALIDATION PROCESS
The model validation process can be called from within the staging process, but users can also run model
validation outside of the larger staging process to identify setup errors prior to running the data stage
process to help validate setup as you go. This process can be run at any time during the model creation
process, not only when it is complete. You should run the validation process any time you make a change
to a model.
Results of the model validation process are displayed on the Model Validation Report page. The
following table details the messages that can display as a result of the model validation process:



Main Menu > Planning and Budgeting > Planning and Budgeting Setup >Process Model



RUNNING DATASTAGE PROCESS
Main Menu > Planning and Budgeting > Planning and Budgeting Setup >Setup Model

Step 16:



HOW TO ACCESS MY PLANNING WORKSPACE



RUNNING UPDATE DATASTAGE PROCESS



Chapter 5 Test Scripts

The purpose of defining test scripts is to ensure an overall comfort level with the use of EPM Position Budgeting as
designed and configured for purposes at UTHCT.

# Test Script Navigation Pass Fail
1 Create new planning model via copy model button Planning & Budgeting > Planning &
Budgeting Setup > Setup Model > Planning
Model
2 Create new scenario group via copy scenario group Planning & Budgeting > Planning &
button Budgeting Setup > Define Parameters >
Scenario Groups / Copy Scenario Groups
3 Create new scenario via copy scenario button
4 Generate period mappings in newly defined scenario Planning & Budgeting > Planning &
group Budgeting Setup > Define Parameters >
Scenarios / Copy Scenarios
5 Inactivate planning model(s) not in use Planning & Budgeting > Planning &
Models.Status
6 Select scenario to be associated with newly created Planning & Budgeting > Planning &
budget – Seed budget Budgeting Setup > Setup Model > Planning
Models / Activity Scenario tab.data source
link.source scenario – select source from
drop down list (only enabled when pm in
an ‘Iniated’ activity/scenario status.
7 Create new view for all preparer role Planning & Budgeting > Planning &
Models / Activity Scenario / Line Item
Defaults.Define View link
8 Create new view for the reviewer role Planning & Budgeting > Planning &
Models / Activity Scenario / Line Item
Defaults.Define View Link
9 Unlock planning centers Planning & Budgeting > Planning &
Budgeting Setup > Setup Model > View
Current Locks
10 Prepare planning model to run DataStage process Planning & Budgeting > Planning &
Budgeting Setup > Setup Model > Scenario
Manager.Status
11 Execute DataStage process for newly created Planning & Budgeting > Process Model >
planning model DataStage
12 Prepare planning model to run Model Validator Planning & Budgeting > Planning &
process Budgeting Setup > Setup Model >
Scemario Manager.Status
13 Execute Model Validator process for newly created Planning & Budgeting > Process Model >
planning model Model Validator
14 Release planning model to be viewed under My Planning & Budgeting > Planning &
Planning Workspace Budgeting Setup > Setup Model > Scenario
Manager.Status
15 Review new Budget in My Planning Workspace Planning & Budgeting > Activity
Preparation > My Planning Workspace
16 Modify department tree ‘UT_BUDG_DEPTS’ after Tree Manager > Tree Manager
datastage has ran
17 View trees that are associated with activity group Planning & Budgeting > Planning &



‘BD_SCN_GRP4’ Budgeting Setup > Define Parameters >
Activity Groups.Hierarchies Tab
18
19
20


EPM Planning & Budget Red Paper

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