1. 4th
July 2011 Page 1
EnrichmentandClubs Work plan 2011-2012
Enrichment 2011
Engage OutsideProviders and renew contracts with reference to accreditation e.g. Duke of Edinburgh Award June‘11 LH/DP
Gather Enrichment Options from staff / providers.
Forward completed document to SR for room allocation.
26th June ’11 All
Chase& Check. 4th July ‘11 CH
Amend listaccordingto responses,double checkingclass sizes and any related restrictions . 4th July ‘11 LH/CH
Post spreadsheet of current providers and the clubs previously offered on VLE 4th July ‘11 CH
Circulatecompleted document to staff to check for further amendments 6th July ‘11
Update Collation spreadsheetand put on VLE.
- Raisecurrent student list(for all years) fromSIMS and replaceold liston spreadsheet.
- Remove any classes no longer on offer and add any new options (includingmax classsizewhere applicable).
- Add any other class restrictions (e.g.girl’s only clubs or excludeyear groups).
- Double check Collation spreadsheetagainstthe Options one completed by staff.
- Create ‘Assignment’ in relevant area on the VLE with instructions on howto return the response.
11th July ‘11 LH/CH
Send e-mail instructions on fillingin choices viaVLE.
- Create screen shot, step by step guide.
- Forward document to all staff.
11th July ‘11 LH/CH
New classes for Enrichment to be created on SIMS and assigned to teachers.
- Check current listagainstCollation spreadsheetfor mistakes.
- Current listand providers sentto JK and SR.
- JK and SR to action.
15th July ‘11 SR/JK
Printand circulateoptions posters and upload to website/VLE.
- Double check all information on each document is correct.
- Pass electronically to IT Dept to upload on front page of VLE.
- Pass A4 copy to IM to includein Newsletter/Bulletin.
- Print20 A3 colour copies and display around school.
- E-mail A4 copies to form tutors so they can go through this with their classes.
September ’11
Copy this document onto A3 poster to be laminated and displayed around school. August 11 CH/AA
2. 4th
July 2011 Page 2
EnrichmentandClubs Work plan 2011-2012
Clubs:
Engage OutsideProviders and renew contracts with reference to accreditation e.g. Duke of Edinburgh Award, I Gospel June‘11 LH/DP/CH
Gather Club Options from staff / providers includingnew starters. 26th June ’11 DP/PA
Chase& Check. 4th July ‘11 CH
Allocatedays and rooms re: availability LH/DP/SR/CH
Send letter to new staff to inform them of Clubs LH/DP
Post Clubs on VLE daily for responses –transfer responses onto SIMS in order of receipt.
- Log into VLE and open any new responses.
- Filter through each Form Group’s completed Spreadsheet and allocateEnrichment spaces on SIMS in order of receipt,
ensuringclasses arenot oversubscribed.
- Chasestaff.
September ’11 CH / SA / AA
- Signage to be displayed outsideeach room for clubs September ‘11 CH
Amend choices listand updateVLE with classes which arefull to ensure further students do not choose classes they cannot
attend.
- As clubs become full,remove them from the spreadsheet on VLE and the options poster.
- Send updated lists to form tutors who have not yet replied.
Ongoing CH
Allocatewhere possibleremainingstudents.
- Send a listof unallocated students to tutors of undersubscribed clubs to mop them up.
- If spaces areleft in other Enrichment groups with similar subjects / themes, allocatestudents to these groups by
checkingtheir preferences and their timetables on SIMS includingYear groupings.
September ’11 &
January ‘12
CH
Direct Inclusion Dept. / teachers to SIMS registers to ensure the students allocated aresuitable.
- E-mail explaininghowto access these lists.
- I may have to e-mail a listof students if staff cannotaccess this information themselves.
July ’11 & December
‘11
LH/DP/CH/CS/LT
Send out letters to students who have not chosen or could not be allocated with amended choices list.
- Get letter template from LH with Reply Slip.
- Filter listof unassigned students on SIMS and select these students as recipients.
- Begin mail merge.
- Printletters and put in envelopes to be posted.
September ’11 &
January ‘12
All
Printand distributestudent timetables. September ’11 &
January ‘12
LH / CH / PA /
AA / IA
3. 4th
July 2011 Page 3
EnrichmentandClubs Work plan 2011-2012
Check VLE daily for responses – transfer responses onto SIMS in order of receipt.
- Log into VLE and open any new responses.
- Filter through each Form Group’s completed Spreadsheet and allocateEnrichment spaces on SIMS in order of receipt,
ensuringclasses arenot oversubscribed.
- Chasestaff.
September ’11 &
January ‘12
CH / SA / AA
Amend choices listand updateVLE with classes which arefull to ensure further students do not choose classes they cannot
attend.
- As clubs become full,remove them from the spreadsheet on VLE and the options poster.
- Send updated lists to form tutors who have not yet replied.
Ongoing CH
Allocatewhere possibleremainingstudents.
- Send a listof unallocated students to tutors of undersubscribed clubs to mop them up.
- If spaces areleft in other Enrichment groups with similar subjects / themes, allocatestudents to these groups by
checkingtheir preferences and their timetables on SIMS includingYear groupings.
September ’11 &
January ‘12
CH
Direct Inclusion Dept. / teachers to SIMS registers to ensure the students allocated aresuitable.
- E-mail explaininghowto access these lists.
- I may have to e-mail a listof students if staff cannotaccess this information themselves.
July ’11 & December
‘11
LH/DP/CH/CS/LT
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-
-
-
-
Amend student choices accordingto responses to the letter and changes suggested by tutors.
- Amendments from staff feedback to their registers once allocation iscompleteon SIMs.
- Amendments from student feedback from letters, timetables and attending Enrichments.
September ’11 &
January ‘12
JK / SR
Evaluate Enrichment and Club provision with questionnairesfor both staff and students December ’11 &
June ’12
LH/DP
Amend provision September ’11 &
January ‘12
LH/DP/ND
