Election Training

1. ENCORE
(Enabling Communication
in Realtime Environment)
encore.eci.gov.in

2. ENCORE Login process
Officer Registration: Valid mobile number and email id of officers are required.
● ECI will register CEOs
● CEO then register all DEOs
● DEO then register all ROs
Officers will get the Registration link on email and OTP on mobile
number to set the password
encore.eci.gov.in
Election Commission of India

3. ENCORE
Candidate Scrutiny & Finalization
• Process of marking nomination as
Accepted / Rejected / Withdrawn
• Finalization of Form 7A.
Affidavit Portal
 This allows citizens to view the complete
list of Candidate Nominations who have
applied for the elections and their
affidavits
Election Counting
 Application is being used to capture data
entry round wise for counting and result
dissemination
Candidate Nomination
• Digitization of nomination form to
create database of candidate that
used in various election process
Election Permission
• Permission module allows the candidates,
political parties or any representatives of
the candidate to apply for the permission. Voter Turnout
 Poll day activity performed by RO’s to
provide 2 hourly report of estimated
voter turnout in different slots.
Index Card
• This enables RO’s to fill the Index card
online after counting that contains each
detail of elections since election
declaration to results.
Expenditure Monitoring
• The Online application of expenditure
provides for capturing of expense by
candidate over public meetings, posters,
banners, vehicle, and ceiling for candidate
expenditure.

4. Nomination
Online Nomination
Here the candidate will generate
his profile, fill all required
information and submit nomination
from Suvidha portal.
Offline Nomination
Here all the nomination received in
RO office physically need to be
digitized in ENCORE portal.

5. Introduction
A facility that has been provided to the candidates for making online data entry of their personal details in
nomination forms and affidavit (Form-26) through ECI Suvidha portal i.e. from “suvidha.eci.gov.in”.
Online scheduling of meeting
for document submission.
encore.eci.gov.in
Generation of e-Affidavit.
Election Commission of India
Features of Online Nomination:
Data validation &
alert to avoid
mistakes.
Online security
deposit facility

6. Candidate need to provide all the personal
and legal information required for
nomination form. Choose slot for documents
physical verification and payment.
RO Confirms the schedule, verify all
the physical required documents
and fill part IV to generate the
receipt.
Candidate Returning Officer
Online Nomination
6

7. Steps of Online Nomination
Apply Online Nomination
From the multiple available
options candidate need to click
on apply online nomination.
1
2
3
1
Create Candidate Profile
Candidate will register in
Suvidha Portal with OTP
verification and complete basic
profile details.
Fill Election Details
Candidate need to choose the
election for which he is applying
the nomination.
Part III
Declaration related to his state,
party, identity etc.
5
6
4
Fill Part I / II
Here candidate complete his profile
details. Part I will be filled by
recognized party candidate and
Party II by non recognized party
candidate. If applying from both
party than he will fill Part I & Part II
both.
Part III A
Here Candidate provide details
of the all the court cases on
him.

8. Steps of Online Nomination
Submit the Form
After verification of all the filled
data candidate need to submit
the form.
1
8
9
7
Upload e-affidavit
Candidate need to fill his e-
affidavit where he declare
various information about him.
Multiple Nomination
In case the candidate is willing
to apply multiple nomination
than he can use same data to
file nomination from same
party or other party also.
Security Deposit
Candidate can submit the
payment in multiple way like
online transaction/cash/challan
11
12
10
Select Schedule for Physical
Verification
Candidate can choose three
preferable dates for the physical
verification of the documents out of
which RO will accept one.
Finalization of Nomination
Once payment is submitted candidate
will finalize his nomination and take
print of all receipts and documents
for the physical verification.

9. Process for Returning Officer
An overview for the Returning officer to accept and process the online nomination form.
Login to ENCORE
Confirm the Schedule
Scan the Physical Form
Verify the Physical form & Payment
Fill Part IV and generate receipt
Sign the receipt & hand over to candidate

10. Steps of filling e-affidavit
1
4
7
1
Initials details of
Candidate
5
8
2
6
9
3
Details of movable
assets
Details of the
profession of the
candidate
Candidate Statutory
details like PAN etc…
Details of immovable
assets
Details of the education
qualification
Details of court cases
Details of liabilities
Preview & Finalize
the e-affidavit

11. Offline Nomination
All those nomination that are received in offline mode at RO office
that will be digitized on the same day. There are various steps that
need to be followed by the returning officer. They are as follow:
1
2
3
4
Candidate Details : The returning officer will fill
all the required details to register the profile and
generate the receipt.
Upload Affidavit : For all the received the
returning officer needs to upload the affidavit for every
nomination. Even in Case of multiple nomination.
Multiple Nomination : In case of multiple
nomination returning officer should not create
candidate profile separately. Just create multiple
nomination and upload affidavit.
Counter Affidavit : In case if the candidate is
providing the counter affidavit against nomination
than the RO need to upload it separately against his
nomination.

12. As per the schedule the returning officer will perform various
activity in ENCORE step by step to finalize the list of
candidates and generate the form 7A
Process of Scrutiny
&
Finalization of Candidate List
Scrutiny
RO will mark all the
nomination as
Accepted / Rejected
in this process.
1
2
3
4
5
Marking Validly
After last date of
withdrawal RO will
mark one nomination
of each candidate as
valid to prepare a
final list of candidate.
Symbol Allotment
Once withdrawal date over than
the returning officer needs to allot
the symbol to al the unrecognized
party and independent candidate
Sequencing of
Candidate list
RO needs rearrange
the list of candidate
as per 7A
Finalization of
Candidate list
With an OTP
verification returning
officer will finalize
the candidate list and
generate the 7A

13. Permission
Management
encore.eci.gov.in

14. Introduction
Permission module allows the candidates, political parties or any representatives of the candidate to apply
online for the permission for meetings, rallies, temporary offices, and others through SUVIDHA Portal.
Quick response in case
of multiple approving
authority.
encore.eci.gov.in
Election Commission of India
Features of Online Permission:
Easily digitization of
physical form.
Assignment of Nodal in
Master Data for similar
type of permission.
Creation of multiple agent
to process the physical
permission request.

15. 4
Applicant
Permission
Application
CEO
Authority
Type
Required
Document
Approving
Authority
Nodal at
CEO Level
DEO
Accept
/ Reject
Accept
/ Reject
Accept
/ Reject RO
CEO
Nodal
Nodal
Authority
Police
Station
Location
Addedto master
databy CEO
Updatedto
master data
by RO
Permission Module in AC Election
Authority
Nodal
Updatedto
master data
by DEO

16. Affidavit
Portal
affidavit.eci.gov.in

17. Scrutiny status
affidavit.eci.gov.in
Contesting candidates list as per
FORM 7A
Election Commission of India
Features of Affidavit Portal:
Displays complete
candidate profile
Affidavits and
Counter affidavits
Introduction
A facility that has been provided to all the citizens to view the details of the candidate. Here citizen can view
details of all accepted, rejected, withdrawn and contesting contestant details. The affidavit provided by the
candidate is also available in attachment in the public domain.

18. Candidate affidavit
Management
1. Here, list of all candidates will come
with party name, status, state and
constituency.
2. By clicking on “View more” button,
candidate details page will open.
3. Candidate can be filtered by election
type, state and constituency.
4. Candidates can also searched by
name.
5. Tabs with total counts of all
nominations, accepted, rejected,
withdrawn and contesting candidates
is also there.

19. Voter
Turnout
encore.eci.gov.in

20. Introduction
This simple and time-bound mechanism provides real-time dissemination of Voter Turnout trends to
Election officers and Citizens directly through ECI Voter Turnout App. The turnout is auto-compiled as and
when the Returning Officers enter the data.
End of Poll Turnout
(male, female &
other)
PS wise Voter turnout
encore.eci.gov.in
Voter Turnout App
Election Commission of India
Features of Voter Turnout:
Two hourly estimated
voter turnout

21. Cycle followed for data entry
Slot gets open for half
an hour as per allotted
time. Returning officer
needs to login
ENCORE
At dashboard update
the estimated voter
turnout in two different
boxes with surety to
provide same entry.
Update the same
turnout percentage as
final confirmation in the
pop-up and update.
Slots get close as per
the allotted time and
provided estimated
percentage get
disseminated on voter
turnout app for citizens.

22. Poll
Day
Activity
11:00 AM - 11:30 AM
All the process remain same as 09:00 AM
to 09:30 AM slot.
09:00 AM - 09:30 AM
Returning officer can start updation of estimated
turnout from 09:00 AM. RO can update data as
many time as he wish till 09:30 AM. Slot get closed
and data gets published automatically at 09:30 AM
as the final data.
7 1
2
6
5 3
4
Poll
Start
01:00 PM - 01:30 PM
All the process remain same as 11:00 AM
to 11:30 AM slot.
03:00 PM - 03:30 PM
All the process remain same as 01:00 PM
to 01:30 PM slot.
05:00 PM - 05:30 PM
All the process remain same as 03:00 PM
to 03:30 PM slot.
Close of Poll
RO can fill the close of poll data from
07:00 PM to 12:00 AM on poll day.
Updation for close of poll will end in mid
night on poll day.
End of Poll
Returning officer needs to fill all the
detailed data of voter turnout by the
end of P + 1 Day. After that update will
not be allowed.
Voter Turnout Intervals

23. 09:00 AM
09:30 AM
11:00 AM
11:30 AM
01:00 PM 01:30 PM
03:00 PM
03:30 PM
05:00 PM
05:30 PM
07:00 PM
(Close of Poll)
12:00 AM
(Close of Poll)
Returning
Officer
Turnout Entry
Start Timings
ENCORE
Voter Turnout
Dashboard
Data
Box 1
Verify Data in
POP - UP
Data
Box 2
Press Update
Button
Press Update
Button
CEO
Data
Entry
Start
Missed
On
Time
Turnout Entry
End Timings
Data
Automatically
gets
Published
on
Voter
Turnout
App
Poll Day Activity Process Flow

24. End of Poll Process Flow
Returning
Officer
ENCORE
RO
Login
Enter
PS wise
Data
DEO
ENCORE
DEO
Login
Verify All
PS wise
Data
Finalize
PS
Data
Data
Mismatch
Send
to
RO
for
Update
Finalize
the
Data
Data
Correct
ENCORE
CEO
Login
CEO
Verify
Data
Publish
Voter
Turnout
Data
Correct
Data
Mismatch
Send
to
RO
for
Update
RO Responsibilities
DEO Responsibilities
CEO Responsibilities

25. Counting
Module
encore.eci.gov.in

26. Introduction
The ENCORE counting application is an end-to-end application for returning officers to digitize the votes
polled, tabulate the data each round-wise and then take out various statutory reports of counting.
Round wise result
dissemination to public
portals
encore.eci.gov.in
Separate entry of postal votes.
Election Commission of India
Features of Counting Module:
Table wise entry of
EVM Votes
Multiple user to make
table wise entry

27. Pre-Counting Process
Enter the number of Rounds
Scheduled for AC
Enter number of Polling
stations and Counting tables
in AC.
Enter details of RO- Computer
Assistant.
Activate account and set
password and PIN.
Returning officer need to
assign tables to all the RO-
Computer assistants and
himself.
Round Set up Account set up Table Assignment

28. Counting Day Process
Table wise EVM Votes entry
01 02
03 04
❖ Enter the Table wise EVM
Votes.
❖ Print ‘Table wise Recording of
Votes’ (TRV).
❖ Validate TRV and Submit.
❖ Repeat Step 1 to 3 till
completion of Round.
Round Declaration
❖ Validate RDF (Round Declaration
Form) after completion of each
round.
❖ Publish Round Result after data
verification.
❖ Round wise Trends will be
available on Results portal.
Results Declaration
❖ Verify Data from physical
records, and Finalise.
❖ Enter the Winner Name and
declare the Result.
❖ Download 21E & 21C and
upload signed copy in encore
(New suvidha).
Postal Ballot Votes entry
❖ Enter Postal ballot votes
including ETPBS
❖ Postal Ballots votes can be
edited any time during
counting before finalisation
❖ Enter Rejected Votes.

29. Index Card
Module
encore.eci.gov.in

30. Data Rectification facility
encore.eci.gov.in
Correction similar to physical index
card.
Election Commission of India
Features of Index Card:
Verified Data
Multiple reports
Introduction
A facility that has been provided to the Returning Officer to fill the Index card online after counting. It
contains each and every detail of elections from the schedule of elections to the declaration of results.

31. Index Card Module
● The data entered online by the Returning
officers for their constituency is verified by
Chief Electoral Officer and then by the
Statistical Division of ECI.
● The system is designed in such a way that it
provides a great help to the verifying officers
by showing the exceptions where the data is
not entered correctly.
● This module helps the Election Commission to
generate different statistical reports that are
then published on the ECI website for Public
view and analysis.

32. Index Card Module
● Wrongly finalised data: If RO has wrongly
finalised the data and need to do more
corrections, then a request need to be raised
to Statistical division of ECI for definalise.
● Data entered online is not matched with
physical Index card copy: ROs must ensure
the data entered online should exactly match
the hard copy of Index card before finalising
the data.
● Delay in entries: ROs should ensure to make
the entries on time as per the directions

33. RO / ARO Checklist for
Nomination
● Demographic details of the candidate should
be correct and verified in English, Hindi and
vernacular.
● CA marking must be done carefully with
relevant documents.
● Upload of affidavit should not have PAN /
Aadhaar of the candidate.

34. RO / ARO Checklist for Scrutiny and
finalization of candidate list
● All the nomination should be marked as
accepted / rejected.
● Mark only one nomination of each candidate
as valid while preparing form 7A.
● RO should ensure the sequence and details of
the candidate in encore is similar to the
physical form 7A.

35. RO / ARO Checklist for
Voter Turnout
● Electors data should be finalized at RO level.
● No round should be missed for the estimated
poll turnout entry.
● The end of poll percentage should not be less
than close of poll percentage.
● End of poll percentage should be finalized on
P+1 day.

36. RO / ARO Checklist for
Counting
● Pre-counting process should be completed a
day before counting.
● RO Computer assistant should verify the
credentials.
● Keep entry for such part as blank where no
votes retrieved from EVM.
● In case of editing of table entry of any
previous round, all the round should be re-
declared lying after the edited round.