Enabling vendor self service with eSupplier

1. Prepared by:
Session ID:
Enabling Vendor Self Service
Matthew Yheaulon
Manager, Financial Data (SCM/P2P)
NYU Langone Medical Center
Deploying eSupplier and eSettlements
102410

2. Recognition
NYU Langone is proud to be counted among the nation’s best hospitals. Our rising
standing among national rankings and awards programs reflects our strong leadership,
vibrant culture of performance, and history of commitment to world-class patient care.
Ranked
#14 in the U.S.
in U.S. News & World Report’s
Best Medical Schools
Ranked
#12 in the U.S.
on U.S. News & World Report’s
Best Hospitals Honor Roll
Nationally ranked in 13 specialties,
including top 10 rankings in Orthopaedics,
Rheumatology, Neurology and
Neurosurgery, and Geriatrics

3. Ranked
#1 Overall Patient Quality and Safety
Three years in a row among leading academic medical centers
across the nation that participated in the University
Healthsystem Consortium Quality & Accountability Study
7
Howard Hughes Medical Institute Investigators
11
National Academy of Science Members
10
Institute of Medicine Members
America’s Safest Hospitals
Named to Niagara Health Quality Coalition’s Honor Roll for
patient safety and quality and to its list of
120 physicians
More than
Best Doctors
listed in New York Magazine’s
Third consecutive
Magnet Designation For Nursing Excellence
achieved by only 2% of hospitals in the country
Awarded
Gold Seal of Approval by the Joint Commission
for a commitment to high-quality care

4. Facts and Figures
Smart Medicine demands meticulous attention to numbers and measurements.
Just as we continually look to metrics to gauge the well-being of our patients, we
also rely on them to chart our own progress. From our expanding faculty to the
success of our R&D efforts, this year’s numbers tell a particularly exciting story.
BEDS & OPERATING ROOMS
1,069
Total Number of Beds
77
FACULTY
1,469
Part-Time
1,392
Operating Rooms and Procedure Rooms
Full-Time
2,627
Endowed Professorships
128
Voluntary
PATIENT ENCOUNTERS
38,554
Patient Admissions
1,216,428
Hospital-Based Outpatient Visits
5,766
Births
2,900,000
Faculty Group Practice Office Visits
PROVIDERS
2,740
Physicians
3,465
Registered and Advanced Practice Nurses
730
Allied Health Professionals

5. TECHNOLOGY TRANSFER
(cumulative NYU School of Medicine data through August 31, 2015)
1,550
Inventions
RESEARCH AND GRANT FUNDING
3,000
Publications
550,000+
Square Feet of Research Space
$178 M
NIH Funding
STUDENTS AND TRAINEES
700
U.S. Patents Issued
434
U.S. Patents Licensed
335
Active License Agreements
24
Biomedical Products Brought to Market
12
Products in Clinical Trials
$2.72 B
License Revenue Received
#1
In Licensing Income Among U.S. Universities
611
MD Candidates
79
MD/PhD Candidates
272
PhD Candidates
400
Postdoctoral Fellows
1,063
Residents and Fellows
$295 M
Total Grant Funding

6. What Is It?
“Oracle’s PeopleSoft eSupplier Connection is an external-facing application that makes
strategic information from back-end ERP systems available in real time to Suppliers. It
enables you to improve business collaboration, Supplier response, and employee
productivity by allowing Suppliers to answer their own questions. You can collaborate
with Suppliers to share the same view of data using a web-enabled interface so both
Buyers and Suppliers can make faster and more accurate decisions with minimal
effort.” – Oracle.com

7. What are the Benefits?
eSupplier Connection is a portal that enables us to give Suppliers self-service access to
critical information, as well as the ability to share information to reduce manual
turnaround time associated with emails, phone calls, and fax communications. For
example we could share:
• Purchase Order information
• Business and taxpayer information
• Payment Schedules
• Invoice status
• Account Balances

8. Subtle Difference between the two
eSettlements
Used for: Individual/Sole Proprietors, Single Member LLC’s
eSupplier
Used for: Corporations (C, S), LLC’s, Estate/Trusts, Partnerships

9. 3 Differences
1. Maintain Information
2. Inquire on invoices/payments
3. Creating self-service invoices (eSettlements only)
• By copying the line of the PO – that’s the only way they can submit invoices

10. Implementation
Soft go-live with trusted vendors:
• 10 eSupplier Vendors
• 10 eSettlement Vendors
Our criteria to decide which vendors to pick for the Soft go-live
was based upon volume of calls/tickets opened with our Finance
Service Center

11. Lessons Learned
• Network security
• Helped reduce Finance Service Center tickets
• Efficiencies with Purchasing – suppliers are able to acknowledge orders
and correct details, reducing match exceptions
• Automation with Accounts Payable – instead of sending invoices to
DigiScribe suppliers are able to submit invoices via EDI
• Addresses – only let them view addresses, not change as it affects 1099
reporting

12. Session ID:
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