This document provides information about employee performance appraisal forms, including the process for conducting performance appraisals and different performance appraisal methods. It outlines 6 main steps for the performance appraisal process: 1) attend leadership training, 2) provide ongoing feedback, 3) review employee personnel files, 4) draft comments on past performance, 5) choose an appraisal method, and 6) conduct the appraisal meeting. It then describes 6 common performance appraisal methods: ranking, rating scales, checklist, critical incidents, essay, and behaviorally anchored rating scales. Finally, it lists additional topics related to performance appraisals.

1. Employees performance appraisal form
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I. Contents of getting employees performance appraisal form
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Preparation for employees’ annual performance appraisal begins long before the actual appraisal
meeting. Supervisors and managers should, therefore, engage in performance appraisal planning
from the first day of the evaluation period until the appraisal meeting by becoming familiar with
their employer’s performance management system and employee evaluation methods. In
addition to learning the fundamentals about performance management, supervisors must provide
continuous and ongoing feedback to employees throughout the evaluation period. The final steps
include preparing the actual appraisal form and conducting the appraisal meeting.
Step 1
Attend leadership training to become familiar with your organization’s philosophy on
performance management. Understand the differences between a positive coaching philosophy
and one that incorporates progressive discipline and corrective action. Learn how to counsel
employees with ongoing feedback and learn which documents are appropriate for informal
counseling, disciplinary action and employee recognition and commendations. If your
organization doesn’t provide formal training in these areas, conduct online research concerning
the supervisor’s role in a performance management program and how to address employee
performance issues in a non-confrontational and constructive manner.
Step 2
Provide ongoing and informal feedback to employees whenever appropriate. Your observations
should begin at the start of the evaluation period and continue throughout the year. Don’t wait

2. until the last couple of months or the performance appraisal meeting to start providing employees
with opportunities for improvement. Such opportunities should occur during the course of the
year.
Step 3
Obtain employee personnel files and review them at least one month before the scheduled
appraisal date. Read past performance appraisals, attendance records, disciplinary review forms,
commendations and all other documents related to the employee’s actual job performance. For
long-term employees you’re evaluating for the first time, discuss past performance with their
previous supervisor or manager. Send notifications to employees about self-evaluations, if they
are part of your performance management system. Include instructions on how to complete the
self-evaluations.
Step 4
Draft comments about past performance and summarize disciplinary action, commendations and
attendance. Review the performance standards for each of the employee’s job duties. Obtain
records or generate reports that document certain performance standards, such as sales records to
determine if an employee achieved her goals during the evaluation period.
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III. Performance appraisal methods
1.Ranking Method
The ranking system requires the rater to rank his
subordinates on overall performance. This consists in
simply putting a man in a rank order. Under this method,
the ranking of an employee in a work group is done
against that of another employee. The relative position of
each employee is tested in terms of his numerical rank. It
may also be done by ranking a person on his job
performance against another member of the competitive
group.
Advantages of Ranking Method
i. Employees are ranked according to their performance
levels.
ii. It is easier to rank the best and the worst employee.
Limitations of Ranking Method
i. The “whole man” is compared with another “whole man”

3. in this method. In practice, it is very difficult to compare
individuals possessing various individual traits.
ii. This method speaks only of the position where an
employee stands in his group. It does not test anything
about how much better or how much worse an employee
is when compared to another employee.
iii. When a large number of employees are working, ranking
of individuals become a difficult issue.
iv. There is no systematic procedure for ranking individuals
in the organization. The ranking system does not eliminate
the possibility of snap judgements.
2. Rating Scale
Rating scales consists of several numerical scales
representing job related performance criterions such as
dependability, initiative, output, attendance, attitude etc.
Each scales ranges from excellent to poor. The total
numerical scores are computed and final conclusions are
derived. Advantages – Adaptability, easy to use, low cost,
every type of job can be evaluated, large number of
employees covered, no formal training required.
Disadvantages – Rater’s biases
3. Checklist method
Under this method, checklist of statements of traits of
employee in the form of Yes or No based questions is
prepared. Here the rater only does the reporting or
checking and HR department does the actual evaluation.
Advantages – economy, ease of administration, limited
training required, standardization. Disadvantages – Raters
biases, use of improper weighs by HR, does not allow
rater to give relative ratings

4. 4. Critical Incidents Method
The approach is focused on certain critical behaviors of
employee that makes all the difference in the
performance. Supervisors as and when they occur record
such incidents. Advantages – Evaluations are based on
actual job behaviors, ratings are supported by
descriptions, feedback is easy, reduces recency biases,
chances of subordinate improvement are high.
Disadvantages – Negative incidents can be prioritized,
forgetting incidents, overly close supervision; feedback
may be too much and may appear to be punishment.
5. Essay Method
In this method the rater writes down the employee
description in detail within a number of broad categories
like, overall impression of performance, promoteability
of employee, existing capabilities and qualifications of
performing jobs, strengths and weaknesses and training
needs of the employee. Advantage – It is extremely
useful in filing information gaps about the employees
that often occur in a better-structured checklist.
Disadvantages – It its highly dependent upon the writing
skills of rater and most of them are not good writers.
They may get confused success depends on the memory
power of raters.
6. Behaviorally Anchored Rating Scales

5. statements of effective and ineffective behaviors
determine the points. They are said to be
behaviorally anchored. The rater is supposed to
say, which behavior describes the employee
performance. Advantages – helps overcome rating
errors. Disadvantages – Suffers from distortions
inherent in most rating techniques.
III. Other topics related to Employees performance appraisal form (pdf
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