File based processing and 2D barcodes can open the door to capabilities that will help you add value to individual mail pieces. An example would be to add full color inline envelope printing for personalized information to the outside of each envelope. Another would be to add personalized QR codes to each document before printing. There are a lot of interesting options and the list keeps growing. Simple workflow issues such as being able to answer the question “Did we process everything we were expecting to process?” are an immediate win. You can eliminate the time currently spent manually reconciling jobs and making sure that everything happened as expected. You can add the ability to automatically remove any spoiled mail pieces from your mail finishing run, and if required, initiate an automated reprint process.

1. In an age of increased security, compliance
and postal regulations, file base processing & 2D
barcode technology ensures your important mail
always gets to the right client.
• Feeds static and specific
number of pages
Limitations
• Must manually separate
documents by page count
• Slow and error-prone
• No reconciliation with
this method
• Double detection not
always fool proof
• Uses marks or dashes to
identify when sets of pages
begin and end
• Marks are read to properly
assemble variable page mail
Limitations
• Does not allow for a unique
identity for customer’s
pages
• Requires a lot of clear
space on a document
• Reads machine commands
like OMR 1D barcodes
• Can include data such
as page count and page
number into the process of
direct scanning
Limitations
• Gets very large, very
quickly the more
information it contains
• Takes up space on the
document
Existing options:
How file based processing
adds accuracy and precision
to every mail piece.
File base processing 2D
barcodes = error-free mailing
02. Read barcode
04. Automatic Job Reconciliation
The first sensible way to include personalized data to identify each
individual page of a mail piece.
A typical process
As the inserter reads a barcode, it’s matching that
barcode to a record in the file, verifying every page
as it is processed.
01. Send files
The inserter knows nothing about the total job…
A file containing all the records for a given job is
sent to the inserter PC.
03. Insert mail piece
Each mail piece is inserted into the right envelope
every time.
Accuracy, integrity, security,
data privacy, in one fell swoop
All possible using Pitney Bowes file based processing.
File based processing uses a reference file to monitor and
manage every page for the entire mail run.
Manual Optical Mark Recognition 1D barcode
1111
=
1112
1113
The disposition of every mail piece is tracked as it is
processed, closing the loop between the job file and
the physical mail process.
This automates the creation of the reprint list and
takes the guess work out of reconciling jobs.
But isn’t this technology only
available to large enterprises?
Not anymore. $
For more information, visit us online:
pitneybowes.com/us/pulse
Inserting