The document provides guidelines for designing effective PowerPoint presentations with 3 main points: 1. Keep presentations simple with plenty of white space, limited text-heavy slides, and avoid overusing transitions and animations. 2. Use high quality graphics and images, and limit or avoid low-resolution or clip art images. Properly format charts, fonts, colors and placement of text and images. 3. Spend time reviewing the logical flow of slides and customize the presentation for the intended audience. Hyperlinks, action buttons, and multimedia can be used appropriately to enhance understanding.

1. Effective
PowerPoint
Prepared By:
Dr Norhayati Mohd Yusof

2. Rules in designing your Powerpoint
Keep it simple
• Should have plenty of white space
• Less clutter on your .ppt : the more
powerful your visual message will
become

3. • Slides are meant to support the
narration (that is you)
• But not make the speaker
superfluous.
• Bullet point after bullet point is of
little benefit to the audience
Limit bullet points &
texts
Try to avoid text
heavy and sleep
inducing slides
It is not a
visual aid but
more like an “
eye chart”
Aim for
something like
this - simple
Rules in designing your
PowerPoint

4. • Bullet points should not be animated
on every slide
• A simple “wipe left to right” is good for
a bullet point
• “move” or “fly” is too tedious and slow
• To many transition effects will affect
especially for QNA session
Limit transitions and builds
(animation)
Rules in designing your PowerPoint

5. If the Image is
secondary in
importance: decrease
the opality and add a
Gaussion Blur
If the Image is
primary, students
need to notice, then
image can be more
pronounced and less
text in needed
Use high
quality graphics
including
photos. If you
use image
available online
then alert with
the copyright
issue
Don't use low-
resolution
photo
Avoid using
Clip Art /
cartoonish line
art
Use high - quality graphics
Rules in designing your PowerPoint

6. Use appropriate charts
Always be asking yourself “ how much
details do I need?” In order to make
students understand
Types of chart
• Pie chart
• Vertical bar chart
• Horizontal bar
chart
• Line chart
Rules in designing your PowerPoint

7. Avoid
Rules in designing your PowerPoint

8. Avoid
Rules in designing your PowerPoint

9. Use colour well
• If you will be presenting in a dark
room (such as a large Hall) : a
dark background (DARK BLUE,
GREY, etc) with WHITE or LIGHT
TEXT will work fine
• If you keep most of the lights on
(HIGHLY ADVISABLE) : WHITE
BACKGROUND + DARK TEXT
works much better
• WHITE BACKGROUND is the best
for learning students
Rules in designing your PowerPoint

10. choose your fonts well
• Know your STUDENTS (their age, disabilities, etc)
• AVOID small fonts size, AVOID cursive
• AVOID RED, GREEN, LIGHT COLOUR, FLUORESCENT FOR FONT
COLOUR : disadvantage for those who is wearing glasses, colour
blind, glare eyes etc
• Use the same font set throughout your entire slides
• Serif and sans-serif font is professional yet friendly and
conversational, or you can choose Times, Arial Black and Arial
Rules in designing your PowerPoint

11. Use video or audio
• Use when appropriate
• Promotes active cognitive
processing
• You can use video clips
within your powerpoint
• Will increase the interest level
of students
• You can voice-over (record
your voice) in order to explain
details to your students
Rules in designing your PowerPoint

12. Spend time in the slide sorter
• Go through all of your slides
• See how the logical flow of your .ppt is processing
• You can split you slide/ combine/ add/ delete - decide
• Now you have to think as a student who will process all of your slides
• REMEMBER: Students understanding is our priority
Rules in designing your PowerPoint

13. Important tips
• W h e n e v e r y o u
design your .ppt ,
y o u m u s t
remember that you
have to cater 4
types of learner
Rules in designing your PowerPoint

14. Important tips
• Text and image should be placed within 95% of the PowerPoint slide.
This “action safe” area as seen below
Rules in designing your PowerPoint

15. Important tips
Headings, subheadings, and logos should show up in the same spot
on each frame
Margins, font size and colours should be consistent with graphic
located in the same general position on each frame
Same goes with lines, boxes, border, and open space should also be
consistent
Rules in designing your PowerPoint

16. Important tips
Do not use the media to hide you
The audience came to SEE you
The media should ENHANCE the presentation, not BE the
presentation
if you’re only going to read from the slides, then just send them the
slides!
Rules in designing your PowerPoint

17. a connection from 1 slide to another slide in the same presentation
or to a slide in another presentation, pdf, etc
You can create a hyperlink from text or from an object, such as
picture, graph
Be sure to copy your linked presentation to the same folder as your
main presentation
Creating / Removing Hyperlinks

18. Built-in button shapes that you can add to your presentation and
then assign an action to occur upon the click of a mouse or when
someone mouses over the button
When you deliver your presentation, you can click or mouse-over an
action button to:
Go to the next slide, the previous slide, the first slide, the last slide,
the most recent slide viewed, a specific slide number that you
specify, a different Microsoft Office PowerPoint presentation, or a
Web page
Action Button

19. THANK
YOU