Finance administrators spend a lot of time manually keying in invoice data, chasing team members for invoice approvals, and keeping track of everything on spreadsheets. All of which is an inefficient way to work every day. And because you wear many hats in your business, you want to leverage technology to make the accounts payable process less stressful and more optimal for your work-life balance. Here’s five ways you can start to save time and process vendor invoices more easily. Centsoft is now Rillion https://www.rillion.com/whitepaper/easy-to-use-small-business-accounting-software/

1. 2022 Guide
Easy to Use Small Business
Accounting Software
5 Ways to Make

2. ff
icient way to work every day.
Business owners are
looking to reduce manual
work and drudgery.
And because you wear many hats in your
business, you want to leverage technology to
make the accounts payable process less stressful
and more optimal for your work-life balance.
Here’s
f
ive ways you can start to save time and
process vendor invoices more easily.
$$
Small Business Guide

3. Small Business Guide
Small Business
Solution #1
Once you receive a
vendor invoice, you have
to enter it into your
accounting system. How
are you doing that?
Let Centsoft enter
invoice data for you.
INVOICE INVOICE
Centsoft captures
the invoice
information and
populates a
central dashboard.
You manually key
in each invoice.
You keep track of
invoices on a
spreadsheet.
EASIER
HARDER

4. Small Business Guide
Small Business
Solution #2
You have to send invoices
out for approval, and they
need to be paid on time.
Let Centsoft send
out approvals
INVOICE
Centsoft sends
invoices out for
approval. Approvers
can approve their
invoice on smartphone,
tablet or desktop.
You send invoices
out by email. You
keep track of
invoice status on
spreadsheets.
HARDER
INVOICE
EASIER

5. Small Business Guide
Small Business
Solution #3
You want to search for
data on an invoice, for an
outside audit or for an
internal investigation.
Use Centsoft’s
comprehensive search
function
INVOICE
Search for any data on
invoices through
Centsoft’s invoice
archive in the cloud.
Open each and
every invoice to
f
ind data.
HARDER
INVOICE
EASIER

6. Small Business Guide
Small Business
Solution #4
You want to
communicate about
certain invoice items or
amounts Use Centsoft’s message
functionality
INVOICE
Communicate to any
team member instantly
with invoice image and
comments
Send email and make
phone calls, writing
notes and separating
invoices in desktop
folders
HARDER
INVOICE
EASIER

7. Small Business Guide
Small Business
Solution #5
You’re concerned about
integrating with your
accounting system or ERP
Centsoft integrates with
popular ERPs
INVOICE
Seamless integration
with Quickbooks,
NetSuite, SAP Business
One, Dynamics 365 BC,
Xero and more.
Lack of integration
makes life more di
ff
icult
with software that does
not connect
HARDER
INVOICE
EASIER

8. Small Business Guide
Customers
f
ind Centsoft
“It’s amazing. Centsoft recognizes the
invoice and it’s learning from those
invoices, making it a smoother
process. Once those invoices are
getting thrown into the project
manager teams, it’s already
f
illed out
for them to review.” – Adrian Galvin,
VMG Construction
“We have a growing number of
projects and get hundreds of invoices
every single month, which was a
pretty overwhelming task every single
month for each approver.” – Ryan
Tatum, Tatum Homes
“That kind of surprised me (invoice
data capture) how it can pick up
because every invoice is di
ff
erent, it’s
not like every invoice is the same
format — every invoice has a di
ff
erent
format.” – Nikki Milian, Smiles First
Corporation
“I was involved when we started using
Centsoft, and one of the reasons we chose
them was that we immediately thought it
looked easy to use. I also found that you get
a good overview when you work in the
system.” – Ann-Charlott Strömberg,
Mattssons
“Easy to Use”

9. Learn More
Schedule a Consultation and
f
ind out how
Centsoft can help increase productivity in
your organization.
Get Started
Integration
Centsoft adapts to your
needs and integrates with
popular ERPs. Integrations
include Quickbooks
Desktop, Quickbooks
Online, Xero, SAP Business
One, Dynamics 365, and
NetSuite.
Search Function
Centsoft lets you search for
any word or number on
vendor invoices, regardless
of where the data is on the
invoice. Search in speci
f
ic
f
ields such as project,
invoice number and date.
AI Assistance
Retrieve previously used
coding from the same
supplier and bene
f
it from
fully automated suggestions
for coding recurring
invoices.
centsoftautomation.com
Small Business Guide