This document summarizes an e-learning program called e4000TN that is funded by stimulus money. It provides online courses to Tennessee students and is implemented across districts in the state. It outlines the program details including available courses, how it complies with federal regulations, reimbursement procedures, budget amendments, and contact information for questions.

1. E 4000 TN TITLE II-D STIMULUS E-LEARNING PROGRAM Webinar March 26, 2010

2. PRESENTED BY: Merrie Clark, Title II-D Project Director, Federal Programs Wendy Oliver, Coordinator for e4TN Debbie Owens, Associate Executive Director, Federal Programs

3. e 4000 TN Statewide Stimulus Strategy e-learning Program e 4000 TN Statewide Stimulus Strategy e-learning Program

4. e 4TN e -LEARNING PROGRAM e 4TN is TN DOE’s grant funded online learning initiative 21 full credit classes 18 half credit classes 16 credit recovery classes Physics and Art History coming in Fall 2010 Classes meet TN and national technology and content standards e 4TN’s online learning program is implemented in districts all over Tennessee and taught by Tennessee teachers

6. e 4000 TN PROGRAMS e 4000 TN will fund 4000 TN students in online programs Distance learning opportunities Credit recovery Advanced credit Serving gifted, special education or English Language Learner populations Supplementing or driving Advanced Placement offerings Filling teacher shortages Serving homebound student

7. COMPLIANCE WITH NCLB AND ARRA The LEA assures that all program requirements of Enhancing Education Through Technology: No Child Left Behind Title II Part D and of the American Recovery and Reinvestment Act of 2009 (ARRA) (Title II Part D), shall be met. The LEA assures its understanding that the American Recovery and Reinvestment Act of 2009 (ARRA) (Title II Part D) reimbursement grant funds shall only be used for eligible reimbursable expenditures. The LEA assures that any and all equipment and software purchased and salaries or stipends provided will supplement, not supplant , the level of services that would have been provided in the absence of monies received from this grant.

8. BUDGET PROCEDURES Title II-D Competitive Stimulus Subfund Total Budget: $10,000.00 for e 4000 TN LEA Grant Award Letter Budget Reimbursement Form Budget Amendment Will receive completed budget amendment electronically (for FY10 with e 4000 TN funds included)

11. REIMBURSEMENT FORM INSTRUCTIONS District’s e4000TN reimbursement form. Can be used for multiple reimbursements Includes the year to date expenditures. 1. Complete the Reimbursement Request # (1, 2, 3.....). 2. Complete the monthly period for the request (04/01/2010 - 04/30/10). 3. List the year to date expenditures in the column next to budget amount, account number, and description. Total amount already requested for reimbursement before this request. Do not include the amount of your current request in this column. This column will be blank for first request 4. List the amount you are requesting for reimbursement in the “Amount Requested” column. 5. The “Balance” column will calculate from the other data entered. 6. Sign and date the form. 7. Mail the signed form and supportive documentation to the person indicated on the bottom of the form.

12. E4000TN REIMBURSEMENTS LEA Grant recipients will receive an electronic reimbursement form based on their approved e4000TN budget with instructions. Request reimbursements by: Entering the reimbursement # Enter the date range covered by this request Complete Column 3 (Amount Requested) by line item. Send electronic form to Merrie Clark at merrie.clark@tn.gov and mail the original signed copy to the address at the bottom of the form. Reimbursement forms may be submitted monthly, but no less than quarterly. Once the form is reviewed for allowability, Local Finance will process the payment . Repeat steps 2-4 until funds are exhausted.

14. E4000TN AMENDMENTS One-time “Free pass”: your budget will be copied from your approved application budget to the amendment-ready budget spreadsheet (file 009) Your budget will be stamped as “reviewed and allowable” and resent to your system Your system will receive both a final “amended” budget spreadsheet as a pdf and An amendment-ready excel file for your “next” amendment LEAs who received the e4000TN Grant award will receive a completed budget amendment for that grant

15. BUDGET AMENDMENT PROCEDURES When an LEA wishes to modify any finally approved budget, resulting in a greater than ten percent increase or decrease in a budget category, whether the change is single or cumulative, The LEA federal programs contact person shall submit an electronic version, an original paper copy, and 2 paper copies of the budget amendment to his/her assigned NCLB consultant. The following items must be included as a part of this budget amendment when submitted: a completed NCLB Budget Amendment Form ED-5341 for each affected title, an original cover letter from the Director of Schools, and a revised budget for the affected title(s).

16. QUESTIONS AND NEXT STEPS Any Questions? Next steps Implementing the E4 000 TN e -Learning Program

17. INFORMATIONAL MEETINGS Regional Meetings in April West TN – Tipton County DOE, Board Room April 19, 9-11 am or April 26, 9-11 am Middle TN – Wilson County Teacher Training Center April 22, 1-3 pm or April 27, 9-11 am East TN – Hamilton County DOE, e 4 TN, Bldg. 212 April 23, 1-3 pm or April 29, 9-11 am

18. INFRASTRUCTURE TRAININGS TBA Onsite Facilitators Lab Facilitators Teachers

19. COURSE SCHEDULE Summer Session 2010 Registration 5/24 Courses 6/10-6/22 Fall 2010 Registration 7/21 Courses 8/11-12/20

20. IMPORTANT NOTES Use Seats Summer 2010 – Fall 2011 Seats are in $50 increments If LEA provides the teacher then fees are $50 for e4TN courses If e4TN provides the teacher, then fees are $300 for e4TN courses

21. ARRA FRAUD PREVENTION If you have knowledge of any activity which you consider to be illegal, improper, or wasteful, please call the state comptroller’s toll-free hotline: 1-800-232-5454

22. CONTACT INFORMATION Please contact: Merrie Clark, Federal Programs, with other questions ( [email_address] ) The LEA’s e 4000 TN Regional Branch Site Contact