Disseminating_Summit_County_History

Disseminating Summit County History: A
Collaborative Effort
CWAM & SRMA Joint Annual Meeting
Golden, Colorado
April 26, 2013
Julie Carmen, Contracted Cataloger
Carmen Information Consulting
Lakewood, Colorado
carmen.julie@gmail.com
Karen Musolf, Co-Archivist
Summit Historical Society
P.O. Box 745
Breckenridge, CO 80424
archives@summithistorical.org
Summit County Colorado
Map from book: Roadside Summit; the Human
Landscape by Sandra Mather

• Office located at 403 La Bonte
Street, Dillon, Colorado 80435
• Incorporated on October 25, 1966
• Private, nonprofit, tax-exempt
State of Colorado 501(c) (3)
corporation.
• All contributions are tax deductible
as permitted by section 170 IRS
Code.
• http://www.summithistorical.org/
Photo by Julie Carmen
Golden, Colorado
April 26, 2013
Dillon Schoolhouse Museum

Dillon Schoolhouse Museum
• In 1962 moved as two
structures to current location in
Dillon.
• Previous location is now the
bottom of Lake Dillon
• Built in 1883 as a school
• 1910 was used as a church
• 1972 became a museum
From SHS Photo Collection
Golden, Colorado
April 26, 2013
Dillon Schoolhouse Museum with Archives Annex

The Archives Annex
• Summit Historical Society is the
primary repository for Summit
County’s history
– Photographs
– Artifacts
– Rare books
– Maps
– County’s records
– County’s manuscripts
– Sheriff’s Office papers
– Clothing
– Burke-Martin Mine Reports Special
Collection
Golden, Colorado
April 26, 2013
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Fire-Proof cabinet and map cabinets in Archives Annex

The Archives Annex
• The Archives and Research Room is
the main repository of the archives
– Archival Supplies
– File Cabinets
– Collections: Photographs, Maps,
Library, Manuscripts, Textiles,
Newspapers, Government Records
– Work space
Golden, Colorado
April 26, 2013
Door to the Archives and Research Room in the Archives Annex

Archivists’ Office
• Adjacent to the Archives and
Research Room is the Archivists'
Office
– Process items into Past Perfect
– Internet access
– Correspondence from archivists
– Archival Supplies
– File Cabinets
– Phone
– Archivists' Office
Golden, Colorado
April 26, 2013
Inside the Archivists' Office

Organization
• Board of Directors
• Volunteers
• Membership
Golden, Colorado
April 26, 2013
Summit Historical Society Organizational Chart

Free Events
– Ice Cream Social
– Book Signings
– Book Club
– Night at the Museum
– Pastry and the Past Speaker meetings
– Dillon, Denver, and the Dam talk by
author Sandra Mather
Photo by Deanna Speer
Golden, Colorado
April 26, 2013
Ice Cream Social at Dillon Schoolhouse Museum

Fund-Raising Events
• Dinner with the Ghosts
• Historical hike to Sts. John
• Montezuma Walkabout
• Cornish Miner’s Meal
• Slate Creek BBQ & Dance
• Tours (donations accepted)
Golden, Colorado
April 26, 2013
School tour at the Dillon Schoolhouse complex

Fund-Raising Events
Golden, Colorado
April 26, 2013
Deanna Speer inside
Interior of Dillon Schoolhouse

Fund-Raising Events
Golden, Colorado
April 26, 2013
Honeymoon Cabin with guide Barbara Weis and
visitor

Fund-Raising Events
Golden, Colorado
April 26, 2013
Honeymoon Cabin with guide Barbara Weis and
visitor
Flyer by Summit Historical Society

Fund-Raising Events
• Style Show and Tea
Golden, Colorado
April 26, 2013
Dillon Schoolhouse interior with children touring
from Dillon Valley Elementary School

Fund-Raising Events
• Style Show and Tea
Golden, Colorado
April 26, 2013
Style Show and Tea at Summit County
Senior Center
Center

Summit County Libraries
• Main Library, located at: County
Commons Building ,0037 County
Road 1005, Frisco, Colorado
• North Branch located at: 651 Center
Circle, -Silverthorne, Colorado
• South Branch located at: 504 Airport
Road, Breckenridge, Colorado
– Is a member of Marmot Library
Network
– In 2011; Marmot libraries joined
Prospector
http://summitcountylibraries.org/
Golden, Colorado
April 26, 2013
Frisco – Public Library

Archival Organization Begins
• 2005: Ellen Zazzarino (retired Denver
Public Library archivist) gave
guidance to SHS volunteers about
organizing the archive
• David Spencer, Karen Musolf, and
Deanna Speer , SHS volunteers,
worked on the collections for 2 years
• Zazzarino negotiated uploading SHS
records through Summit County
library’s portal to Marmot Library
Network
Golden, Colorado
April 26, 2013
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Cataloging Project
• David Spencer (SHS volunteer) and
Ellen Zazzarino (DPL retired archivist)
wrote a grant for Summit Historical
Society. SHS was awarded $18,750
on June 28, 2007 from The Summit
Foundation.
• SHS hired 2 part-time catalogers to
add maps, manuscripts, and photos
onto the catalog.
– Maps
– Photos
– Manuscripts
Golden, Colorado
April 26, 2013
Part of SHS archival photo collection

Cataloging Project
• Current projects ongoing
– Processing photos for cataloging
– Map records upgraded for better
retrieval
– Continuing grant writing
– Accessioning unprocessed gifts
Golden, Colorado
April 26, 2013
Deanna Speer, co-archivist, at accessioning table
Fire-Proof cabinet and map cabinets in Archives Annex in
background

• Items cataloged so far
– 895 Photos
– 1,057 Maps
– 523 Manuscripts
– 563 Burke-Martin Mine Reports
Special Collection
Golden, Colorado
April 26, 2013
Photo catalog record on Marmot
http://opac.marmot.org/Record/.b3775113x

• Items cataloged so far
– 895 Photos
– 1,057 Maps
– 523 Manuscripts
– 563 Burke-Martin Mine Reports
Special Collection
Golden, Colorado
April 26, 2013
Map catalog record on Summit County Library catalog
http://summit.opac.marmot.org/Record/.b27770643

Burke-Martin Mine Reports
Special Collection
– Photos
– Maps
– Manuscripts
• Letters
• Business cards
• Affidavits of labor & improvements
• Store receipts of mining materials
• Legal correspondence
• Deeds of gifts
• Poetry
• Genealogical information
Golden, Colorado
April 26, 2013
Burke-Martin Mine Report catalog record
http://summit.opac.marmot.org/Record/.b35315155/Home?searc
hId=31990401&recordIndex=3&page=1

Current Projects
• Grant of $3,000 received from The
Summit Foundation in 2013
– Updating SHS catalog records to
conform to Summit County Library’s
OPAC standards.
– Standardize information gathered
from volunteers for future catalog
records
– Volunteers email info to cataloger for
new additions
– Map records upgrade
– Add new processed gifts to catalog
Golden, Colorado
April 26, 2013
Rare book collection at SHS archives

Books which contain Summit
Historical Society archival
materials
• The Walls Talk: Historic House
Museums of Colorado by Patricia
Werner
• Chasing the Dream, the Search for
Gold in the Upper Swan River Valley,
Breckenridge, Colorado by Bill
Fountain and Sandra Mather
• Chasing the Dream, the Search for
Gold in French Gulch, Breckenridge,
Colorado by Bill Fountain and Sandra
Mather
• Roadside Summit, The Natural
Landscape by Sandra Mather
Photo by Bill Musolf
Golden, Colorado
April 26, 2013

Golden, Colorado
April 26, 2013
Summit County, Colorado (Images of
America Series) by Sandra F. Mather
Historical Society archival materials
•Summit County, Images of America (Arcadia
Publications) Text by Sandra Mather
•Lula A Portrait in Pictures and Prose of a Keystone,
Colorado Family by Mary Ellen Gilliland
• A Century of Faith: St. Mary’s Church,
Breckenridge, Colorado by Mary Ellen Gilliland

Golden, Colorado
April 26, 2013
Summit County, Colorado (Images of
America Series) by Sandra F. Mather
Historical Society archival materials
•They Weren’t All Prostitutes and Gamblers, the
Women of Summit County from 1859 to the Turn of
the Century by Sandra Mather
•Southern Summit: A Geographer’s Perspective by
Sandra Mather

Golden, Colorado
April 26, 2013
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materials
• Summit’s Courthouse Its Past, Pictures and
People by Susan Donaldson
• Blasted, Beloved Breckenridge by Mark
Fiester
• Memoirs from Montezuma, Chihuahua and
Sts. John by Elizabeth Rice Roller
• A History of Montezuma, Sts. John and
Argentine: Early Mining Camps of Summit
County by Verna Sharp

materials
• Behind Swinging Doors, the Saloons of
Breckenridge and Summit County,
Colorado 1859-1900 by Sandra Mather
• Dillon, Denver and the Dam by Sandra
Mather
• Golden Gulches, Hydraulic Mining in and
around Breckenridge, Colorado, 1860-s-
1930’s by Sandra Mather with William
Fountain, Richard Skovlin, Eric Twitty and
Rebecca Waugh
Golden, Colorado
April 26, 2013
Behind Swinging Doors, the Saloons of Breckenridge
and Summit County, Colorado 1859-1900 by Sandra
Mather

• Breckenridge 150 Years of Golden
History by Mary Ellen Gilliland
• Men, Mining and Machines by
Sandra Mather
• Summit, A Gold Rush History of
Summit County, Colorado by Mary
Ellen Gilliland
Golden, Colorado
April 26, 2013

• Colorado Rascals, Scoundrels and
No Goods of Breckenridge, Frisco,
Dillon, Keystone and Silverthorne
by Mary Ellen Gilliland
• Roadside Summit, the Geology and
Vegetation of Summit County
(reprint of Roadside Summit, The
Natural Landscape) by Sandra
Mather
Golden, Colorado
April 26, 2013

Use of SHS archival holdings
include:
Special exhibits
• Breckenridge Ski Museum: a great many
blow-ups of SHS photos for its display of
ski area history from 1860 to the present
• Summit County Court House: A Ransome
map is on display on the wall above the
“Summit Surveying Exhibit”
Commercial displays
• Breckenridge City Market: SHS historic
photos are on display
• Alpenglow Stube Restaurant at Keystone:
SHS historic photos are on display
Golden, Colorado
April 26, 2013
Ladies’ skiing party from SHS Photo Collection.
A blow-up of photo is in the Ski Museum in
Breckenridge

Historic Preservation Projects
• Restoration work
– Montezuma Schoolhouse
– Breckenridge Heritage Alliance/Town
of Breckenridge
• old 1909 Breckenridge School
Photo from Summit Historical Society
Golden, Colorado
April 26, 2013
Montezuma Schoolhouse

Historic Preservation Projects
• This photo of the 1909 Breckenridge
Schoolhouse was used by the
architects and planners
in putting together the drawings for
the restoration of this structure
• This building will become the new
location for the South Branch of the
Summit County Library, a community
center and a movie theater.
Photo from Summit Historical Society
Golden, Colorado
April 26, 2013
Breckenridge Schoolhouse

Tour guide scripts
• Breckenridge Heritage Alliance
– Lomax Placer Gulch
– the Washington Mine
– the Briggle house
– the Rotary Snowplow Park
– the Edwin Carter Museum
– Valley Brook Cemetery.
• Summit Historical Society
• Dillon Schoolhouse Museum
• the Montezuma Schoolhouse
Golden, Colorado
April 26, 2013
Deanna Speer with tour guide script by piano in Dillon
Schoolhouse Museum

Programs including lectures,
slide shows and films
• Old Town of Dillon: the story of the
moving of the Old Town of Dillon, now on
DVD
• Edwin Carter: a biographical film
Publicity
– Vail Resorts
Genealogical Researchers
– Biography files
– Immigration records
– Cemetery files
– Obituaries
Golden, Colorado
April 26, 2013
SHS archives obituary file

Bumps in the Road
• Problems with access to SHS
collection via SC library
• Marmot/Prospector issues; New
version of OPAC
• Each OPAC is different
– Prospector uses Encore from
Innovative
– Marmot uses VuFind (Open Source)
– Missing records or records not
showing
Golden, Colorado
April 26, 2013
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Solution
• Upgrades on SHS catalog records to fit
standards to SC Library OPAC
• Header additions to create desired icons
on Marmot OPAC
• Dillon Schoolhouse Museum reconfigured
as fourth branch of Summit County Library
for cataloguing and search purposes
• Communication to SHS group for future
upgrades to OPACs
Golden, Colorado
April 26, 2013
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Lessons Learned
• Consistent Communication
• Supportive Collaboration
• Pace the projects out
• Volunteers are priceless
• Continued networking and
collaborations
SHS Volunteer Sign-in Sheet
Golden, Colorado
April 26, 2013
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Future Projects
• Some maps and photos may move to the
Summit County Library for protection of
rare items
• Continuing adding catalog records of new
collections
• Listing Summit Historical Society Archives
at Dillon Schoolhouse on Summit County
Library’s web page
• Additional networking to create more
exposure of the rare collections housed by
Summit Historical Society.
Golden, Colorado
April 26, 2013
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Other Issues
• SHS board members question if entry
into Summit County Library and
Marmot catalogs is the way to go.
• SHS board members consider Past
Perfect Online as an alternative to
catalog upgrades
• SHS archivists feel switching to Past
Perfect Online would be a duplication
of volunteer effort.
• SHS board and archivists decide to add
selected photos to SHS web site.
Golden, Colorado
April 26, 2013
Lula Myers log home from SHS photo collection

Golden, Colorado
April 26, 2013
Promotional map, a vintage one from the 1940's, a promo for the
Dillon Chamber of Commerce, now no longer in existence

Golden, Colorado
April 26, 2013
Promotional map, a vintage one from the 1940's, a promo for
the Dillon Chamber of Commerce, now no longer in existence

Golden, Colorado
April 26, 2013
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Membership
Membership helps find volunteers
Offered at different levels
Individual - $30.00
Family - $50.00
Sponsor - $100 +
Patron - $250 +
Historian - $500 +
http://www.summithistorical.org/Membership.html

Golden, Colorado
April 26, 2013
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Disseminating_Summit_County_History

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