1. Case Study - Daytona State College:
Enterprise Resource Planning (ERP) System,
Strategy & Best Practiceswww.symbioticconsultinggroup.com
July 20, 2015

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The most prominent providers include the following:
1. ellucian Higher Education. SunGard Higher Education provides a range of ERP
software products under the umbrella of the “Unified Digital Campus.”
http://www.ellucian.com/
2. Oracle/Peoplesoft. Oracle is a global technology company with a variety of
products. For higher education Oracle offers a range of products under the
brand PeopleSoft Enterprise Campus Solutions -
www.oracle.com/industries/education/highered.html
3. SAP. SAP is a global technology company with ERP solutions in a variety of
industries worldwide. For higher education, SAP offers Finance, HR, Student
and others. http://www1.sap.com/industries/higher-education-
research/index.epx
4. Jenzabar. Jenzabar offers software, strategies, and services for higher
education under the umbrella of “Total Campus Management.”
www.jenzabar.com
5. Campus Management. This firm has provided ERP solutions for post-
secondary institutions since 1988. www.campusmanagement.com
Key ERP Providers or Products for Higher Education

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Institutions should focus on following sets of tasks to prepare for selecting and implementing an ERP.
1. Learn what’s available in the market. Begin to learn about the software products in the higher
education market.
2. Conduct a formal “readiness” assessment. This formal assessment identifies the strengths,
weaknesses, Opportunities and Threats (SWOT)
3. Prepare for the Vendor Selection Process. To prepare for your vendor selection process, you must
implement two key tasks.
a) To is to ensure you have current documentation of the business processes in the various
administrative departments impacted by the new ERP.
b) The second task is to determine and gain consensus regarding the specific requirements the
institution has for a new system.
4. Carry out the Vendor Selection Process. Typical screening mechanisms used in such a process
include:
a) A fit-gap analysis
b) Product demonstrations
c) Scripted demonstrations
d) Site visits
e) Reference checks
f) Scored responses to the RFP.
5. Choosing an ERP Implementer Firm.
6. Help in Vendor Selection. A final consideration is whether your institution wants an outside firm to
help guide you through the vendor selection process. Symbiotic are really great with this.
How to Select an ERP System for your Institution

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Following are the top ten action steps you can take to increase the
likelihood of your Higher Education ERP project success:
1. Create a partnership with your software vendor and
Implementation Partners.
2. Constantly communicate to your stakeholders at your University.
3. Adequately resource your project.
4. Communicate and manage expectations at “Go Live.”
5. Ensure the project has sufficient funding.
6. Encourage functional ownership of the project.
7. Develop dependency-driven project schedules.
8. Carry out a “readiness” assessment.
9. Implement professional project management processes.
10.Ensure that decision making and issues resolution happens
quickly.
Steps to ensure your Institution’s ERP Project Succeeds

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