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European Journal of Developing Country Studies, Vol.3 2007
                                                             ISSN(paper)2668-3385 ISSN(online)2668-3687
                                                                                        www.BellPress.org

           Corporate governance of mutual fund in Bangladesh


                                      Mohammad Nayeem Abdullah
                                                   Lecturer
                                             School of Business
                               Independent University, Bangladesh (IUB)
                 12 Jamal khan road, P.O Box: 568, Chiitagong-4000, Bangladesh.



                                             Kamruddin parvez
                                                   Lecturer
                                             School of Business
                               Independent University, Bangladesh (IUB)
                 12 Jamal khan road, P.O Box: 568, Chiitagong-4000, Bangladesh.

Abstract
The mutual fund industry in Bangladesh was thrown open to the private sector in 1999. Since then the AMCs
with mutual funds has grown in excess of TK.3500 crore with over 80% of the fund being managed by private
sector AMCs. To protect the interest of the investors, SEC prescribed a structure to be followed by the financial
institutions and mutual funds alike. The structure depends upon independent directors and statutory auditors. In
order to safeguard investors money in the current unstable situation of Bangladesh stock market, corporate
governance guidelines have been institutionalized. This paper attempts to critically review the requirements of
mutual fund regulations in Bangladesh and their implementation by the various AMCs.



Keyword: mutual fund, asset Management Company, corporate governance, merchant banks.

Introduction

Bangladesh has a small community of 29 merchant banks licensed by the SEC. These merchant banks lack
skilled personnel and possess too small a market share to exert any impact in the domestic capital market. The
pool of organized investment funds is miniscule hence the merchant banks have failed to build up a viable retail
client base. Complementing the role of merchant banks are 323 securities firms that are members of the stock
exchanges. These companies suffer from low capitalization, weak governance, and inefficient operations.

When we think about corporate governance, it is natural to think in terms of a board serving its shareholders in a
manner that will seek to maximize the return on their investment, while keeping in mind the need to find some
form of balance among its stakeholders. In the mutual funds world, however, this model is a bit fuzzier. When
you as an individual decide to invest in a mutual fund, you have made a conscious decision to select that
particular management company to invest and manage your assets according to a specified investment approach
or philosophy, whether it is fixed income, value or growth. As part of the package of making that investment
choice, you acquire a mutual fund board whose role is to oversee the management company by reviewing the
fund’s performance and the fund’s fees in light of what comparable funds charge for the same service and a
range of other similar issues. In general, mutual fund board issues and decisions are unique to funds, reflecting
the complexities of managing collective investments, with a language which reflects this uniqueness including

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                                                             ISSN(paper)2668-3385 ISSN(online)2668-3687
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late trading, market timing, prospectus compliance etc. Unlike public company boards, mutual fund boards do
not focus on income statements, balance sheets and cash flow. To say that mutual fund directors should be more
diligent or aggressive in their oversight role understates the dilemma they now face. Without a set of policies,
rules of engagement and protection against management retribution, it is unclear how directors can satisfy the
needs of investors and regulators. The policy makers expect mutual fund boards to protect shareholder interests.

This is where corporate governance plays a big role. It is the system by which companies are directed and
controlled. It considers such matters as how board of directors operate the role of executive, compensation in
determining firm performance, and the role of multiple shareholders.

Corporate governance in financial intermediaries (mutual funds) in Bangladesh is a paramount issue as economic
reforms have not only increased growth prospects, but they have also made markets more competitive. This
means that in order to survive companies will need to invest continuously on a large scale. And due to this large
scale investment it is imperative for firms to rely on capital markets to a greater degree for their needs of
additional capital. Simultaneously, the increasing institutionalization of the capital markets has enhanced the
disciplining power of the market. In case of mutual funds it’s applicable that they will invest in these shares and
it’s important that there is good corporate governance to make sure

         Streamlining the Guidelines with the Code of Corporate Governance
         Protection of depositors
         Improvements in prudential regulation
         Full and fair disclosure of all material information with particular emphasis on accurate, objective
         presentation of financial information; no colorful accounting
Therefore, corporate governance comprises the legal infrastructure organizing business (corporate law, security
law, accounting rules), business ethics and the overall business environment. Good corporate governance is
highly correlated with better operating performance and market valuation of companies in this case mutual
funds. By preserving and protecting rights of the investors– in particular those of minority, it encourages
innovation and long-term investment in mutual funds.

The study provides a precise background of the structure of various AMC’s and a statistical analysis of their
board, custodians etc. which had not been conducted in any earlier studies.

This report gives an account of:

        a review of literature on corporate governance of mutual fund
        objective of the study
        findings and analysis of the four tier structure of mutual fund
        conclusion
Literature Review

Khorana (1996) has shown that in the mutual fund industry, effective fund governance can be facilitated by
“internal” (board) or “external” (fund inflows) sources. This two aspects were further discussed. Wellman &
Zhou (2007) indicate that board quality is the most important factor to explain mutual funds' performance among
all possible fund governance factors. Qian (2006) provides another approach to examine the role of fund
governance and document that the way that investors withdraw from or invest in funds can be an effective
governance mechanism. Mutual funds with higher flow sensitivity have lower trading scandals.

Tufano & Sevick (1997) examine the composition and compensation of open end U.S. mutual fund boards.
Their results appear to contradict the notion that directors serving on several boards are ineffective monitors.
Shareholder fees, a common proxy for governance quality, are lower in funds whose directors’ sit on a large
fraction of the fund sponsor’s other boards.

Gomes (2000) says there are both costs and benefits associated with controlling shareholders leading to a
potential conflict of interest with minority owners for two principal reasons. First, regulations do not effectively
protect the rights of minority shareholders. Second, the governance structure in many countries potentially
makes controlling shareholders, who hold the majority of the votes and often have managerial representation,
impervious to takeover threats and monitoring.




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European Journal of Developing Country Studies, Vol.3 2007
                                                            ISSN(paper)2668-3385 ISSN(online)2668-3687
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Gillan & Starks (2003) document that U.S. institutional investors are active in participating annual meetings
compared with the institutional investors in other countries. Thus, voting is possibly a way for mutual funds to
voice their opinions and mutual funds may use their voting power to enhance corporate governance mechanisms.

OECD (2004) while laying down the principles of corporate governance suggested institutional investors act in a
fiduciary capacity and as such they should disclose their overall corporate governance and voting policies with
respect to their investments, including the procedures that they have in place for deciding on the use of their
voting rights. They should also disclose as to how they manage material conflicts of interest that may affect the
exercise of key ownership rights regarding their investment. Chou, Ng & Wand (2007) found evidence of well
governed funds performing their fiduciary duties towards their shareholders whereas poorly-governed funds
lacked in this aspect. Paul (2009) examined the disclosure transparency of socially responsible mutual funds.
This study found that disclosure transparency increases when mutual fund managers have a great commitment to
providing socially responsible mutual fund.

Cremers et al. (2005) reports that independent director ownership is positively associated with higher funds and
fund-family return. The authors posit that increased ownership improves governance because directors have
more to lose personally if the fund underperforms. Both sets of authors offer their evidence as indicative of the
benefits of governance in mutual funds.

Ding & Wermers (2005) examine the joint relationship between fund managers and fund directors for the first
time with a combined database of manager and board characteristics. They find that when poor performing
managers are replaced, it is more likely done by funds that have larger boards and higher proportions of outside
directors.

Bushee, Carter, & Gerakos (2009) examine institutional investor preferences for good corporate governance by
looking at the institutional investor holdings. They further consider both board of director characteristics and
shareholder rights as measures for corporate governance

Wellman & Zhou (2007) found that funds with higher corporate governance rating out-performed funds with bad
grades. They concluded that corporate governance significantly affects performance of mutual funds.

The literature reviews are quoted from various articles and journals which helped in better understanding of the
corporate governance of mutual fund in various countries. It gave an insight of what other authors have to offer
on this topic and the quantitative findings of some of the author’s experimental work on corporate governance of
mutual fund.

Our study is as discussed on the “corporate governance of mutual fund in Bangladesh”. This is the first time a
study on this topic is being conducted and we tried to offer as much information as was possible. We hope this
study will help those who want to conduct further studies on this particular topic.

The past studies on various other countries repeatedly discussed about the presence of independent board of
directors and shareholders’ interest in regulating corporate governance of mutual fund. There haven’t been found
any formal studies on corporate governance of mutual funds of Bangladesh but few articles which do not clearly
indicate any measure or solution to the specified problem. It only discusses how important corporate governance
is, especially for financial sectors like mutual funds but the degree of this practice or implementation is not
clearly stated.

Objectives of the study

        To find how corporate governance is implemented and to what extend in various AMC’s

        To find whether the various AMC’s are following the SEC regulations in its four tier structure: trustees,
        custodian, auditors and transfer agents


Structure & Methodology
The study is based upon the secondary data we extracted from various journals, articles and working papers,
mostly the facts and views. The findings and observations are solely based on primary data and information
extracted through interviews, from the officials/managers of the asset management companies. And a sample


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European Journal of Developing Country Studies, Vol.3 2007
                                                             ISSN(paper)2668-3385 ISSN(online)2668-3687
                                                                                        www.BellPress.org

size of 9 AMC’s out of 15 is used for representing the findings. The interview form used to conduct the survey is
given in annexure III.

Findings & Analysis

The key observations are based upon the information provided by the various officials of the Asset Management
Companies. This information’s are summarized below and the findings shown with respective figures.

Composition of Board of AMC:

According to the SEC guidelines for corporate governance, the number of Board of Directors should not be less
than 5 (five) and more than twenty. Appointment of at least one-fifth of the total number of the company's board
of directors should be 'independent non-shareholders directors' in the Board. A review of the composition of the
board of 9 AMCs reveals:

          Out of 9 AMC 6 are limited companies were as only 3 companies is private limited company.
          There is less uniformity in the size of the Board of directors. The numbers of directors are within the
          given guideline; range from 5-14 with the average size of the board being 7.33. Information regarding
          size of the Board of directors of AMCs is given in Figure I
          7 out of nine companies fulfill the obligation of at least one-fifth of the total number of the company's
          board of directors to be independent directors. Although 2 of the companies do not meet this criterion,
          each company has at least 1 independent director. And out of the 9 companies two have 3 independent
          directors, four companies have 2 independent directors and 3 companies have 1 independent director.
          The independent directors of the AMCs are mostly people with years of experience in the finance
          world and who are at the height of their careers. Mostly chairman, managing directors and founders of
          different companies. They are mostly PhD holders and have foreign masters degree in Business
          administrations. The age of the independent directors tends to be somewhere between 55-70 years.
          Most Chairmen of these AMCs are also independent directors.

The statistical data is shown in figure I


Composition of Board of Trustee

         Out of 7 trustees, 1 is organized as Board of trustees the remaining 6 exist as public limited company.
         The size of the Board of directors is not uniform. The numbers varies from 6-13 making the average
         size of the board to be 6.87. Information of size of the Board of Directors of trustees is shown in Figure
         II.
         The minimum number of independent directors in the Board of trustee in 1 and the maximum number is
         5. One company however has no Independent directors.
         Similar to the Board of Directors of AMC, Board of trustees also tend to prefer independent directors
         who are in positions of Chairman and founders of various reputable firms and are experienced in the
         field of finance.

The statistical data is shown in figure II

Custodians

         Out of 9 AMCs, 8 have appointed only one custodian for all their schemes. Only RACE Management
         Pvt. Co. Ltd. appointed two custodians.
         The most popular custodian among the 9 AMCs is a foreign bank called Standard Chartered Bank and
         ICB (Investment Corporation of Bangladesh). There are also local banks like BRAC bank limited and
         Agrani bank who act as custodians. Custodians and number of AMCs under them are shown in Figure
         III.



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                                                              ISSN(paper)2668-3385 ISSN(online)2668-3687
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Registrar & transfer agents

          The registrars and transfer agents for the mutual fund and the AMCs couldn’t be traced. There is no
          information available about the R&TA online or in the stock exchanges or to the AMCs.

Auditors of schemes

          The auditing of mutual fund schemes is concentrated with few firms. 2 firms S.F Ahmed & co. and
          Hoda Vasi Chowdhury & Co between them audits for 7 AMCs. The remaining 2 AMCs uses other
          auditing firms to audit there schemes. The number of mutual fund schemes audited by various auditors
          are summarized in Figure IV


It is prevalent that the mutual fund industry is still very small in Bangladesh, but it handles pool fund of large
sum of money for a large number of investors. Thus corporate governance is very important in order to protect
the rights of the shareholders. Henceforth, SEC plays a major role in controlling regulations of mutual funds

     1.    A minimum size of the board is set by the SEC regulations and most AMCs are following it. But in an
           overwhelming majority of the non-bank listed companies, the board is heavily dominated by sponsor
           shareholders who generally belong to a single family. The boards are actively involved in
           management. Most independent directors represent current or former government officials or
           bureaucrats. They are appointed directors to assist company in getting licenses or as payback for
           previous favors. In the context of Bangladesh, independent directors do not act as an advocate for
           minority shareholders or as a source of innovative ideas (BEI, 2003).
     2.    The Chairmen of the AMCs and Trustee companies are chosen out of the independent director. But the
           Chairman and the Chief Executive officer simultaneously should not be the same person and the Board
           should clearly define their respective roles and responsibilities.
     3.    For better governance, the corporate governance guidelines should demand from the AMCs a financial
           statement that presents fairly company's state of affairs, the results of its operation, cash flows and
           change in equity. The statement should have:

                  accounting estimates based on reasonable and prudent judgment
                  consistent application of appropriate accounting policies
                  IAS followed in preparation of the financial statements
                  Disclosure on company's ability as a growing concern and if not so then the fact along with the
                  reasons thereof,
                  Explanation on the significant deviation from last year in operating results, if so happened
                  Summarize of at least last three years key operating and financial data
                  Significant plans and decisions along with future prospects and risks
                  Number of Board Meetings held during the year and attendance by directors,
                  Aggregate number of shares held by: Parent/Subsidiary/Associate companies, Directors, CEO,
                  Company Secretary, CFO, Head of Internal Audit. etc
                  Shareholders holding ten percent or more voting interest in the company

           The guidelines will definitely help to protect the rights of minority shareholders as well as ensure more
           transparency and accountability in the Management of the AMCs.

     4.    The numbers of auditors are very limited and this might be a source of risk to the investors. To ensure
           there is no collusion between the auditors and the AMC, the SEC can implement an audit committee.
           A sub-committee in the governing body that will make arrangement for internal audit and facilitate the
           completion of external audit. Audit committee tries to enhance the ability of the board to fulfill its
           legal responsibilities and ensure the credibility and objectivity of the financial reports. An audit
           committee must be composed of majority of independent or non-executive directors who are neither


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                                                             ISSN(paper)2668-3385 ISSN(online)2668-3687
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          officers or employee of the company (Khan, Siddique & Hossain, 2004). Such a committee should act
          as a communication link between management, auditors, and the governing body.

     5.   There is no regulation given regarding the number of independent directors on the Board of Trustees.
          It varies from board to board and there is some Board of Trustee that do not have any independent
          director. The SEC should look into it and set a specific guideline for the number of independent
          director on a Board of trustee.

Conclusion

Good governance entails real costs. Some of the costs include hiring dedicated staff such as corporate
secretaries, experienced and independent directors, or other governance specialists. It will likely require the
payment of fees to external counsel, auditors, and consultants. This might seem like a load of cost but in absence
of good corporate governance, board fails to ensure controls, poor disclosure and transparency becomes
commonplace, and shareholder rights are mistreated. In extreme cases, systemic governance problems may even
undermine faith in the financial markets and threaten market stability. (Munshi, 2012)

To improve corporate governance the Bangladesh Corporate Governance Project BCGP will work various
stakeholders (e.g., regulators, financial institutions (mutual funds), family-owned businesses, business
associations, chambers of commerce etc.) to

          improve corporate governance codes at the country level,
          raise awareness on corporate governance and its best practices
          develop a pool of trainers to help codify corporate governance principles in the market and also
          work with business enterprises on a one-one-one basis to improve their corporate governance practices.

In addition, to sustain the advancement of corporate governance practices and to effect positive change in the
market in the long run, the BCGP will aim to build/enhance the capacity of key corporate governance service
providers.

It must be noted that corporate governance is not a one-off exercise but rather an ongoing process. No matter
how many corporate governance structures and processes the company has in place, it is advisable to regularly
update and review them. Markets tend to value long-term true commitment to good governance practice and not
a single action or box-ticking exercise. (Munshi, 2012)


References:


AIMS Bangladesh limited. (1999).

Asian Development Bank (2009). Bangladesh financial sector: An agenda for further reforms. Pg- 20
http://www.adb.org/sites/default/files/pub/2009/financial-sector-BAN.pdf

Bangladesh Economic Update, Capital Market 2011, vol.2, no.9, pp. 5.

Bangladesh Enterprise Institute (BEI) (2003). A Comparative Analysis of Corporate Governance in South Asia:
      Charting a Roadmap for Bangladesh BEI, Dhaka, Bangladesh


Bushee, B. J., Carter, M. E. & Gerakos, J. J. (2009, May). Institutional investor preferences for corporate
     governance mechanisms. (University of Pennsylvania Working Paper Series). Retrieved April 23, 2012
     from http://papers.ssrn.com/sol3/papers.cfm?abstract_id=1070168

First ever open-end mutual fund to hit local bourses early next year, Business info Bangladesh(2011).
       Retrieved April 23, 2012 from http://www.bizbangladesh.com/business-news-2742.php




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Chou J., Ng L. K. & Wang Q. (2007, March). Do government mechanism matter for mutual funds? (Working
      Paper Series). Retrieved April 23, 2012 from http://papers.ssrn.com/sol3/papers.cfm?abstract_id=972235

Corporate Governance in Bangladesh: How Best to Institutionalize it, Critical Practices and Procedures, pp.14-
15.

Cremers, M., Driessen, J., Maenhout, P. J. & Weinbaum, D. (2006, December). Does Skin in the Game Matter?
     Director Incentives and Governance in the Mutual Fund Industry (Yale ICF Working Paper No. 06-34).
     Retrieved April 23, 2012 from http://papers.ssrn.com/sol3/papers.cfm?abstract_id=686167


Ding, B. & Wermers, R. (2005, December). Mutual Fund Performance and Governance
      Structure: The Role of Portfolio Managers and Boards of Directors. (AFA 2006 Boston Meetings Paper).
      Retrieved April 23, 2012 from http://papers.ssrn.com/sol3/papers.cfm?abstract_id=687273


Paul, D. (2009). Leading by example: Corporate governance at socially responsible mutual funds. Retrieved
       April 23, 2012 from http://www.unpri.org/academic10/
       Paper_9_Paul_Dunn_Leading%20By%20Example_Corporate%20Governance%20at%20Socially%20Res
       ponsible%20Mutual%20Funds.pdf

Gillan, S. L. & Starks, L. T. (2003, August). Corporate governance, corporate ownership, and the role of
       institutional investors: a global perspective (Weinberg Center for Corporate Governance, Working paper
       No. 2003-01). Retrieved April 23, 2012 from http://papers.ssrn.com/sol3/papers.cfm?abstract_id=439500

Goergen, M. (2012). International Corporate Governance. Prentice Hall, Harlow.


Gomes, A. (2000). Going Public without Governance: Managerial Reputation Effects. Journal of Finance,
     52(2), 615‐646.


Chowdhury, M. S. E. (2010). Islamic financial system- Structure of financial system in Bangladesh. Retrieved
     April 23, 2012 from http://www.scribd.com/doc/29065718/Financial-System-in-Bangladesh




Kayes M Sohel (2009), ‘Trustee shortage hindering Mutual Fund growth’, The Financial Express, 11 july.
Retrieved April 23, 2012 from http://www.thefinancialexpress-bd.com/2009/07/11/72668.html

Khan, R.A, Siddique, J., & Hossain, M.D. (2004). Reporting on Corporate Governance as a Voluntary
      Disclosure- A Study on the Annual Reports of BEXIMCO Group. Dhaka University Journal of Business
      Studies, vol.25, no.1, pp135-145.



Khorana, A. (1996). Top Management Turnover: An Empirical Investigation of Mutual Fund Managers. Journal
     of Financial Economics, vol.40, no.3, pp.403–427.

OECD Principles for Corporate Governance, OECD Report, 2004 edition. Retrieved April 23, 2012 from
    http://www.oecd.org/dataoecd/32/18/31557724.pdf.

Qian, M. (2006, October). Whom can you trust? A study of mutual fund governance. (Working Paper Series).
      Retrieved April 23, 2012 from http://papers.ssrn.com/sol3/papers.cfm?abstract_id=685543

Robert F. Radin* and William B. Stevenson, Comparing Mutual Fund Governance and Corporate Governance,
      vol.14 no.5, pp.372


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      Suborna Barua, (2011). Mutual fund dilemma: Uncertainties and our concerns, bdnews 24, 19 September,
      Retrieved 23 April, 2012 from http://ns.bdnews24.com/blog/en/index.php/suborno/414



Tufano, P. & Sevick, M. (1997). Board Structure and Fee-Setting in the U.S. Mutual Fund Industry. Journal of
      Financial Economics, vol.46, no.3, pp.321-355.


Wellman, J. W. & Zhou, J. (2007, April). “Corporate governance and mutual fund performance”: A first look at
     the Morningstar Stewardship (Working Paper Series) Retrieved April 23, 2012 from
     http://papers.ssrn.com/sol3/papers.cfm?abstract_id=714303

Munshi, Z. K. (2012, January 3). Streamlining business- corporate governance key to attracting foreign
     investors. Star Business, The daily Star, 3 January. Retrieved April 23, 2012 from
     http://www.thedailystar.net/newDesign/news-details.php?nid=216751



ANNEXURE I
Figure I




                             Size of Board of Trustees
  1
  N
  u
  m
  b
  e
  r

  o
  f

  c
  o
  m
  p
  a
  n
  i
  e
  s



  0
           6           7          8           9             10       11         12          13

                              Number of directors on the Board




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Figure II


                    Size of Board of Trustees
  1
  N
  u
  m
  b
  e
  r

  o
  f

  c
  o
  m
  p
  a
  n
  i
  e
  s



  0
            6   7      8         9             10       11        12         13

                    Number of directors on the Board




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Figure III


             Number of AMC under each Custodian

                       1

                                       3
                                                                 ICB
               2
                                                                 SCB
                                                                 AGRANI BANK
                                                                 BRAC BANK
                                                                 ISLAMI BANK
                   1

                              3



Figure IV




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                Number of mutual funds being auduited ny
                            the audit firms

                                1

                     1


                                                                                   Hoda Vasi Chowdhury & Co
                                                           5                       S.F Ahmed & Co
                                                                                   Khan Wahab & Co
                                                                                   M Ahmed & Co
                      3




ANNEXURE II

CORPORATE GOVERNANCE GUIDELINE

The Securities and Exchange Commission has initiated 'Corporate Governance' guidelines for the listed
companies on 9th February 2006. The guidelines are not compulsory for the listed companies but the reasons for
non-compliance of the provision of the guidelines have to be explained to the Commission:

Salient features of the guidelines are:

•The number of Board of Directors should not be less than 5 (five) and more than twenty. The Banks, non-bank
financial institutions, insurance companies and statutory bodies shall follow the prescription of their respective
primary regulators in this regard.

•Appointment of at least one-fifth of the total number of the company's board of directors should be 'independent
non-shareholders directors' in the Board.

•The Chairman and the Chief Executive officer simultaneously cannot be the same person and the Board should
clearly define their respective roles and responsibilities.

•The "Directors' Report" prepared as per Companies Act may include additional statements on :

         The financial statement presents fairly company's state of affairs, the results of its operation, cash flows
         and change is equity. While preparing the financial statement –
                 The accounting estimates are based on reasonable and prudent judgement
                 Appropriate accounting policies have been consistently applied
                 IAS is followed in preparation of the financial statements
                 Proper books of accounts have been maintained
         Disclosure on company's ability as a going concern and if not so then the fact along with the reasons
         thereof
         Explanation on the significant deviation from last year in operating results, if so happened
         Summarize of at least last three years key operating and financial data


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         Reasons for non declaration of dividend (if not declared) for the year
         Significant plans and decisions along with future prospects and risks
         Number of Board Meetings held during the year and attendance by directors
         Aggregate number of shares held by:
                  Parent/Subsidiary/Associate companies,
                  Directors, CEO, Company Secretary, CFO, Head of Internal Audit and their spouse and minor
                  children,
                  Top five salaried employs other than the above mentioned persons
                  Shareholders holding ten percent or more voting interest in the company


•The companies will form an Audit Committee comprising of at least three members including at least one
independent non - shareholder director. The Audit Committee shall assist the Board in handling the issues, which
might be overlooked and ensures a good monitoring system within the business.

•The Companies is required to appoint a Chief Financial Officer (CFO), a Head of Internal Audit and a
Company Secretary. The CFO and Company Secretary are required to attend the Board meeting.

•The Committee is required to make report on its activities to the Board. An immediate report has to be made to
the Board on the following findings:

         conflict of interest
         suspected or presumed fraud or irregularity or material defect in the internal control system
         suspected infringement of laws
•The Board of Director shall rectify everything, which as per Committee Report has material impact on the
financial condition and results of operation of the Company. The Committee has to report to the Commission if
the Board has unreasonably ignored the rectification.

•The company will not engage its external/statuary auditors to provide the Bookkeeping, Broker-dealer,
actuarial, internal audit services or any other service that the Audit committees determine.

The guidelines will definitely help to protect the rights of minority shareholders as well as ensure more
transparency and accountability in the Management of the companies.




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ANNEXURE III (list of AMC’s)



(list of trustees)

Sl.      Name of the          Private or   Independent    Dependent      Age & occupation of
No.      Company              limited      director       director      Independent directors

01.      Investment           Limited            2             6                Given
         Corporation of
         Bangladesh (ICB)
02.      Bangladesh General   Public             1             5              Not given
         Insurance Company    limited
         (BGIC)
03.      Grameen Fund                            5             4                Given
04       Eastern Bank Ltd.    Public             2             10               Given
                              limited
05       Sandani Life         Public         Not known     Not known          Not given
         Insurance Co. Ltd    limited
06       BRAC Bank Ltd        limited            3             4               Given
07       Agrani bank          Public ltd         0             13             Not given
08       Bangladesh general   Public             2             13             Not given
         insurance Co.ltd     limited




                                                     22

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Corporate governance of mutual fund in bangladesh

  • 1. European Journal of Developing Country Studies, Vol.3 2007 ISSN(paper)2668-3385 ISSN(online)2668-3687 www.BellPress.org Corporate governance of mutual fund in Bangladesh Mohammad Nayeem Abdullah Lecturer School of Business Independent University, Bangladesh (IUB) 12 Jamal khan road, P.O Box: 568, Chiitagong-4000, Bangladesh. Kamruddin parvez Lecturer School of Business Independent University, Bangladesh (IUB) 12 Jamal khan road, P.O Box: 568, Chiitagong-4000, Bangladesh. Abstract The mutual fund industry in Bangladesh was thrown open to the private sector in 1999. Since then the AMCs with mutual funds has grown in excess of TK.3500 crore with over 80% of the fund being managed by private sector AMCs. To protect the interest of the investors, SEC prescribed a structure to be followed by the financial institutions and mutual funds alike. The structure depends upon independent directors and statutory auditors. In order to safeguard investors money in the current unstable situation of Bangladesh stock market, corporate governance guidelines have been institutionalized. This paper attempts to critically review the requirements of mutual fund regulations in Bangladesh and their implementation by the various AMCs. Keyword: mutual fund, asset Management Company, corporate governance, merchant banks. Introduction Bangladesh has a small community of 29 merchant banks licensed by the SEC. These merchant banks lack skilled personnel and possess too small a market share to exert any impact in the domestic capital market. The pool of organized investment funds is miniscule hence the merchant banks have failed to build up a viable retail client base. Complementing the role of merchant banks are 323 securities firms that are members of the stock exchanges. These companies suffer from low capitalization, weak governance, and inefficient operations. When we think about corporate governance, it is natural to think in terms of a board serving its shareholders in a manner that will seek to maximize the return on their investment, while keeping in mind the need to find some form of balance among its stakeholders. In the mutual funds world, however, this model is a bit fuzzier. When you as an individual decide to invest in a mutual fund, you have made a conscious decision to select that particular management company to invest and manage your assets according to a specified investment approach or philosophy, whether it is fixed income, value or growth. As part of the package of making that investment choice, you acquire a mutual fund board whose role is to oversee the management company by reviewing the fund’s performance and the fund’s fees in light of what comparable funds charge for the same service and a range of other similar issues. In general, mutual fund board issues and decisions are unique to funds, reflecting the complexities of managing collective investments, with a language which reflects this uniqueness including 10
  • 2. European Journal of Developing Country Studies, Vol.3 2007 ISSN(paper)2668-3385 ISSN(online)2668-3687 www.BellPress.org late trading, market timing, prospectus compliance etc. Unlike public company boards, mutual fund boards do not focus on income statements, balance sheets and cash flow. To say that mutual fund directors should be more diligent or aggressive in their oversight role understates the dilemma they now face. Without a set of policies, rules of engagement and protection against management retribution, it is unclear how directors can satisfy the needs of investors and regulators. The policy makers expect mutual fund boards to protect shareholder interests. This is where corporate governance plays a big role. It is the system by which companies are directed and controlled. It considers such matters as how board of directors operate the role of executive, compensation in determining firm performance, and the role of multiple shareholders. Corporate governance in financial intermediaries (mutual funds) in Bangladesh is a paramount issue as economic reforms have not only increased growth prospects, but they have also made markets more competitive. This means that in order to survive companies will need to invest continuously on a large scale. And due to this large scale investment it is imperative for firms to rely on capital markets to a greater degree for their needs of additional capital. Simultaneously, the increasing institutionalization of the capital markets has enhanced the disciplining power of the market. In case of mutual funds it’s applicable that they will invest in these shares and it’s important that there is good corporate governance to make sure Streamlining the Guidelines with the Code of Corporate Governance Protection of depositors Improvements in prudential regulation Full and fair disclosure of all material information with particular emphasis on accurate, objective presentation of financial information; no colorful accounting Therefore, corporate governance comprises the legal infrastructure organizing business (corporate law, security law, accounting rules), business ethics and the overall business environment. Good corporate governance is highly correlated with better operating performance and market valuation of companies in this case mutual funds. By preserving and protecting rights of the investors– in particular those of minority, it encourages innovation and long-term investment in mutual funds. The study provides a precise background of the structure of various AMC’s and a statistical analysis of their board, custodians etc. which had not been conducted in any earlier studies. This report gives an account of: a review of literature on corporate governance of mutual fund objective of the study findings and analysis of the four tier structure of mutual fund conclusion Literature Review Khorana (1996) has shown that in the mutual fund industry, effective fund governance can be facilitated by “internal” (board) or “external” (fund inflows) sources. This two aspects were further discussed. Wellman & Zhou (2007) indicate that board quality is the most important factor to explain mutual funds' performance among all possible fund governance factors. Qian (2006) provides another approach to examine the role of fund governance and document that the way that investors withdraw from or invest in funds can be an effective governance mechanism. Mutual funds with higher flow sensitivity have lower trading scandals. Tufano & Sevick (1997) examine the composition and compensation of open end U.S. mutual fund boards. Their results appear to contradict the notion that directors serving on several boards are ineffective monitors. Shareholder fees, a common proxy for governance quality, are lower in funds whose directors’ sit on a large fraction of the fund sponsor’s other boards. Gomes (2000) says there are both costs and benefits associated with controlling shareholders leading to a potential conflict of interest with minority owners for two principal reasons. First, regulations do not effectively protect the rights of minority shareholders. Second, the governance structure in many countries potentially makes controlling shareholders, who hold the majority of the votes and often have managerial representation, impervious to takeover threats and monitoring. 11
  • 3. European Journal of Developing Country Studies, Vol.3 2007 ISSN(paper)2668-3385 ISSN(online)2668-3687 www.BellPress.org Gillan & Starks (2003) document that U.S. institutional investors are active in participating annual meetings compared with the institutional investors in other countries. Thus, voting is possibly a way for mutual funds to voice their opinions and mutual funds may use their voting power to enhance corporate governance mechanisms. OECD (2004) while laying down the principles of corporate governance suggested institutional investors act in a fiduciary capacity and as such they should disclose their overall corporate governance and voting policies with respect to their investments, including the procedures that they have in place for deciding on the use of their voting rights. They should also disclose as to how they manage material conflicts of interest that may affect the exercise of key ownership rights regarding their investment. Chou, Ng & Wand (2007) found evidence of well governed funds performing their fiduciary duties towards their shareholders whereas poorly-governed funds lacked in this aspect. Paul (2009) examined the disclosure transparency of socially responsible mutual funds. This study found that disclosure transparency increases when mutual fund managers have a great commitment to providing socially responsible mutual fund. Cremers et al. (2005) reports that independent director ownership is positively associated with higher funds and fund-family return. The authors posit that increased ownership improves governance because directors have more to lose personally if the fund underperforms. Both sets of authors offer their evidence as indicative of the benefits of governance in mutual funds. Ding & Wermers (2005) examine the joint relationship between fund managers and fund directors for the first time with a combined database of manager and board characteristics. They find that when poor performing managers are replaced, it is more likely done by funds that have larger boards and higher proportions of outside directors. Bushee, Carter, & Gerakos (2009) examine institutional investor preferences for good corporate governance by looking at the institutional investor holdings. They further consider both board of director characteristics and shareholder rights as measures for corporate governance Wellman & Zhou (2007) found that funds with higher corporate governance rating out-performed funds with bad grades. They concluded that corporate governance significantly affects performance of mutual funds. The literature reviews are quoted from various articles and journals which helped in better understanding of the corporate governance of mutual fund in various countries. It gave an insight of what other authors have to offer on this topic and the quantitative findings of some of the author’s experimental work on corporate governance of mutual fund. Our study is as discussed on the “corporate governance of mutual fund in Bangladesh”. This is the first time a study on this topic is being conducted and we tried to offer as much information as was possible. We hope this study will help those who want to conduct further studies on this particular topic. The past studies on various other countries repeatedly discussed about the presence of independent board of directors and shareholders’ interest in regulating corporate governance of mutual fund. There haven’t been found any formal studies on corporate governance of mutual funds of Bangladesh but few articles which do not clearly indicate any measure or solution to the specified problem. It only discusses how important corporate governance is, especially for financial sectors like mutual funds but the degree of this practice or implementation is not clearly stated. Objectives of the study To find how corporate governance is implemented and to what extend in various AMC’s To find whether the various AMC’s are following the SEC regulations in its four tier structure: trustees, custodian, auditors and transfer agents Structure & Methodology The study is based upon the secondary data we extracted from various journals, articles and working papers, mostly the facts and views. The findings and observations are solely based on primary data and information extracted through interviews, from the officials/managers of the asset management companies. And a sample 12
  • 4. European Journal of Developing Country Studies, Vol.3 2007 ISSN(paper)2668-3385 ISSN(online)2668-3687 www.BellPress.org size of 9 AMC’s out of 15 is used for representing the findings. The interview form used to conduct the survey is given in annexure III. Findings & Analysis The key observations are based upon the information provided by the various officials of the Asset Management Companies. This information’s are summarized below and the findings shown with respective figures. Composition of Board of AMC: According to the SEC guidelines for corporate governance, the number of Board of Directors should not be less than 5 (five) and more than twenty. Appointment of at least one-fifth of the total number of the company's board of directors should be 'independent non-shareholders directors' in the Board. A review of the composition of the board of 9 AMCs reveals: Out of 9 AMC 6 are limited companies were as only 3 companies is private limited company. There is less uniformity in the size of the Board of directors. The numbers of directors are within the given guideline; range from 5-14 with the average size of the board being 7.33. Information regarding size of the Board of directors of AMCs is given in Figure I 7 out of nine companies fulfill the obligation of at least one-fifth of the total number of the company's board of directors to be independent directors. Although 2 of the companies do not meet this criterion, each company has at least 1 independent director. And out of the 9 companies two have 3 independent directors, four companies have 2 independent directors and 3 companies have 1 independent director. The independent directors of the AMCs are mostly people with years of experience in the finance world and who are at the height of their careers. Mostly chairman, managing directors and founders of different companies. They are mostly PhD holders and have foreign masters degree in Business administrations. The age of the independent directors tends to be somewhere between 55-70 years. Most Chairmen of these AMCs are also independent directors. The statistical data is shown in figure I Composition of Board of Trustee Out of 7 trustees, 1 is organized as Board of trustees the remaining 6 exist as public limited company. The size of the Board of directors is not uniform. The numbers varies from 6-13 making the average size of the board to be 6.87. Information of size of the Board of Directors of trustees is shown in Figure II. The minimum number of independent directors in the Board of trustee in 1 and the maximum number is 5. One company however has no Independent directors. Similar to the Board of Directors of AMC, Board of trustees also tend to prefer independent directors who are in positions of Chairman and founders of various reputable firms and are experienced in the field of finance. The statistical data is shown in figure II Custodians Out of 9 AMCs, 8 have appointed only one custodian for all their schemes. Only RACE Management Pvt. Co. Ltd. appointed two custodians. The most popular custodian among the 9 AMCs is a foreign bank called Standard Chartered Bank and ICB (Investment Corporation of Bangladesh). There are also local banks like BRAC bank limited and Agrani bank who act as custodians. Custodians and number of AMCs under them are shown in Figure III. 13
  • 5. European Journal of Developing Country Studies, Vol.3 2007 ISSN(paper)2668-3385 ISSN(online)2668-3687 www.BellPress.org Registrar & transfer agents The registrars and transfer agents for the mutual fund and the AMCs couldn’t be traced. There is no information available about the R&TA online or in the stock exchanges or to the AMCs. Auditors of schemes The auditing of mutual fund schemes is concentrated with few firms. 2 firms S.F Ahmed & co. and Hoda Vasi Chowdhury & Co between them audits for 7 AMCs. The remaining 2 AMCs uses other auditing firms to audit there schemes. The number of mutual fund schemes audited by various auditors are summarized in Figure IV It is prevalent that the mutual fund industry is still very small in Bangladesh, but it handles pool fund of large sum of money for a large number of investors. Thus corporate governance is very important in order to protect the rights of the shareholders. Henceforth, SEC plays a major role in controlling regulations of mutual funds 1. A minimum size of the board is set by the SEC regulations and most AMCs are following it. But in an overwhelming majority of the non-bank listed companies, the board is heavily dominated by sponsor shareholders who generally belong to a single family. The boards are actively involved in management. Most independent directors represent current or former government officials or bureaucrats. They are appointed directors to assist company in getting licenses or as payback for previous favors. In the context of Bangladesh, independent directors do not act as an advocate for minority shareholders or as a source of innovative ideas (BEI, 2003). 2. The Chairmen of the AMCs and Trustee companies are chosen out of the independent director. But the Chairman and the Chief Executive officer simultaneously should not be the same person and the Board should clearly define their respective roles and responsibilities. 3. For better governance, the corporate governance guidelines should demand from the AMCs a financial statement that presents fairly company's state of affairs, the results of its operation, cash flows and change in equity. The statement should have: accounting estimates based on reasonable and prudent judgment consistent application of appropriate accounting policies IAS followed in preparation of the financial statements Disclosure on company's ability as a growing concern and if not so then the fact along with the reasons thereof, Explanation on the significant deviation from last year in operating results, if so happened Summarize of at least last three years key operating and financial data Significant plans and decisions along with future prospects and risks Number of Board Meetings held during the year and attendance by directors, Aggregate number of shares held by: Parent/Subsidiary/Associate companies, Directors, CEO, Company Secretary, CFO, Head of Internal Audit. etc Shareholders holding ten percent or more voting interest in the company The guidelines will definitely help to protect the rights of minority shareholders as well as ensure more transparency and accountability in the Management of the AMCs. 4. The numbers of auditors are very limited and this might be a source of risk to the investors. To ensure there is no collusion between the auditors and the AMC, the SEC can implement an audit committee. A sub-committee in the governing body that will make arrangement for internal audit and facilitate the completion of external audit. Audit committee tries to enhance the ability of the board to fulfill its legal responsibilities and ensure the credibility and objectivity of the financial reports. An audit committee must be composed of majority of independent or non-executive directors who are neither 14
  • 6. European Journal of Developing Country Studies, Vol.3 2007 ISSN(paper)2668-3385 ISSN(online)2668-3687 www.BellPress.org officers or employee of the company (Khan, Siddique & Hossain, 2004). Such a committee should act as a communication link between management, auditors, and the governing body. 5. There is no regulation given regarding the number of independent directors on the Board of Trustees. It varies from board to board and there is some Board of Trustee that do not have any independent director. The SEC should look into it and set a specific guideline for the number of independent director on a Board of trustee. Conclusion Good governance entails real costs. Some of the costs include hiring dedicated staff such as corporate secretaries, experienced and independent directors, or other governance specialists. It will likely require the payment of fees to external counsel, auditors, and consultants. This might seem like a load of cost but in absence of good corporate governance, board fails to ensure controls, poor disclosure and transparency becomes commonplace, and shareholder rights are mistreated. In extreme cases, systemic governance problems may even undermine faith in the financial markets and threaten market stability. (Munshi, 2012) To improve corporate governance the Bangladesh Corporate Governance Project BCGP will work various stakeholders (e.g., regulators, financial institutions (mutual funds), family-owned businesses, business associations, chambers of commerce etc.) to improve corporate governance codes at the country level, raise awareness on corporate governance and its best practices develop a pool of trainers to help codify corporate governance principles in the market and also work with business enterprises on a one-one-one basis to improve their corporate governance practices. In addition, to sustain the advancement of corporate governance practices and to effect positive change in the market in the long run, the BCGP will aim to build/enhance the capacity of key corporate governance service providers. It must be noted that corporate governance is not a one-off exercise but rather an ongoing process. No matter how many corporate governance structures and processes the company has in place, it is advisable to regularly update and review them. Markets tend to value long-term true commitment to good governance practice and not a single action or box-ticking exercise. (Munshi, 2012) References: AIMS Bangladesh limited. (1999). Asian Development Bank (2009). Bangladesh financial sector: An agenda for further reforms. Pg- 20 http://www.adb.org/sites/default/files/pub/2009/financial-sector-BAN.pdf Bangladesh Economic Update, Capital Market 2011, vol.2, no.9, pp. 5. Bangladesh Enterprise Institute (BEI) (2003). A Comparative Analysis of Corporate Governance in South Asia: Charting a Roadmap for Bangladesh BEI, Dhaka, Bangladesh Bushee, B. J., Carter, M. E. & Gerakos, J. J. (2009, May). Institutional investor preferences for corporate governance mechanisms. (University of Pennsylvania Working Paper Series). Retrieved April 23, 2012 from http://papers.ssrn.com/sol3/papers.cfm?abstract_id=1070168 First ever open-end mutual fund to hit local bourses early next year, Business info Bangladesh(2011). Retrieved April 23, 2012 from http://www.bizbangladesh.com/business-news-2742.php 15
  • 7. European Journal of Developing Country Studies, Vol.3 2007 ISSN(paper)2668-3385 ISSN(online)2668-3687 www.BellPress.org Chou J., Ng L. K. & Wang Q. (2007, March). Do government mechanism matter for mutual funds? (Working Paper Series). Retrieved April 23, 2012 from http://papers.ssrn.com/sol3/papers.cfm?abstract_id=972235 Corporate Governance in Bangladesh: How Best to Institutionalize it, Critical Practices and Procedures, pp.14- 15. Cremers, M., Driessen, J., Maenhout, P. J. & Weinbaum, D. (2006, December). Does Skin in the Game Matter? Director Incentives and Governance in the Mutual Fund Industry (Yale ICF Working Paper No. 06-34). Retrieved April 23, 2012 from http://papers.ssrn.com/sol3/papers.cfm?abstract_id=686167 Ding, B. & Wermers, R. (2005, December). Mutual Fund Performance and Governance Structure: The Role of Portfolio Managers and Boards of Directors. (AFA 2006 Boston Meetings Paper). Retrieved April 23, 2012 from http://papers.ssrn.com/sol3/papers.cfm?abstract_id=687273 Paul, D. (2009). Leading by example: Corporate governance at socially responsible mutual funds. Retrieved April 23, 2012 from http://www.unpri.org/academic10/ Paper_9_Paul_Dunn_Leading%20By%20Example_Corporate%20Governance%20at%20Socially%20Res ponsible%20Mutual%20Funds.pdf Gillan, S. L. & Starks, L. T. (2003, August). Corporate governance, corporate ownership, and the role of institutional investors: a global perspective (Weinberg Center for Corporate Governance, Working paper No. 2003-01). Retrieved April 23, 2012 from http://papers.ssrn.com/sol3/papers.cfm?abstract_id=439500 Goergen, M. (2012). International Corporate Governance. Prentice Hall, Harlow. Gomes, A. (2000). Going Public without Governance: Managerial Reputation Effects. Journal of Finance, 52(2), 615‐646. Chowdhury, M. S. E. (2010). Islamic financial system- Structure of financial system in Bangladesh. Retrieved April 23, 2012 from http://www.scribd.com/doc/29065718/Financial-System-in-Bangladesh Kayes M Sohel (2009), ‘Trustee shortage hindering Mutual Fund growth’, The Financial Express, 11 july. Retrieved April 23, 2012 from http://www.thefinancialexpress-bd.com/2009/07/11/72668.html Khan, R.A, Siddique, J., & Hossain, M.D. (2004). Reporting on Corporate Governance as a Voluntary Disclosure- A Study on the Annual Reports of BEXIMCO Group. Dhaka University Journal of Business Studies, vol.25, no.1, pp135-145. Khorana, A. (1996). Top Management Turnover: An Empirical Investigation of Mutual Fund Managers. Journal of Financial Economics, vol.40, no.3, pp.403–427. OECD Principles for Corporate Governance, OECD Report, 2004 edition. Retrieved April 23, 2012 from http://www.oecd.org/dataoecd/32/18/31557724.pdf. Qian, M. (2006, October). Whom can you trust? A study of mutual fund governance. (Working Paper Series). Retrieved April 23, 2012 from http://papers.ssrn.com/sol3/papers.cfm?abstract_id=685543 Robert F. Radin* and William B. Stevenson, Comparing Mutual Fund Governance and Corporate Governance, vol.14 no.5, pp.372 16
  • 8. European Journal of Developing Country Studies, Vol.3 2007 ISSN(paper)2668-3385 ISSN(online)2668-3687 www.BellPress.org Suborna Barua, (2011). Mutual fund dilemma: Uncertainties and our concerns, bdnews 24, 19 September, Retrieved 23 April, 2012 from http://ns.bdnews24.com/blog/en/index.php/suborno/414 Tufano, P. & Sevick, M. (1997). Board Structure and Fee-Setting in the U.S. Mutual Fund Industry. Journal of Financial Economics, vol.46, no.3, pp.321-355. Wellman, J. W. & Zhou, J. (2007, April). “Corporate governance and mutual fund performance”: A first look at the Morningstar Stewardship (Working Paper Series) Retrieved April 23, 2012 from http://papers.ssrn.com/sol3/papers.cfm?abstract_id=714303 Munshi, Z. K. (2012, January 3). Streamlining business- corporate governance key to attracting foreign investors. Star Business, The daily Star, 3 January. Retrieved April 23, 2012 from http://www.thedailystar.net/newDesign/news-details.php?nid=216751 ANNEXURE I Figure I Size of Board of Trustees 1 N u m b e r o f c o m p a n i e s 0 6 7 8 9 10 11 12 13 Number of directors on the Board 17
  • 9. European Journal of Developing Country Studies, Vol.3 2007 ISSN(paper)2668-3385 ISSN(online)2668-3687 www.BellPress.org Figure II Size of Board of Trustees 1 N u m b e r o f c o m p a n i e s 0 6 7 8 9 10 11 12 13 Number of directors on the Board 18
  • 10. European Journal of Developing Country Studies, Vol.3 2007 ISSN(paper)2668-3385 ISSN(online)2668-3687 www.BellPress.org Figure III Number of AMC under each Custodian 1 3 ICB 2 SCB AGRANI BANK BRAC BANK ISLAMI BANK 1 3 Figure IV 19
  • 11. European Journal of Developing Country Studies, Vol.3 2007 ISSN(paper)2668-3385 ISSN(online)2668-3687 www.BellPress.org Number of mutual funds being auduited ny the audit firms 1 1 Hoda Vasi Chowdhury & Co 5 S.F Ahmed & Co Khan Wahab & Co M Ahmed & Co 3 ANNEXURE II CORPORATE GOVERNANCE GUIDELINE The Securities and Exchange Commission has initiated 'Corporate Governance' guidelines for the listed companies on 9th February 2006. The guidelines are not compulsory for the listed companies but the reasons for non-compliance of the provision of the guidelines have to be explained to the Commission: Salient features of the guidelines are: •The number of Board of Directors should not be less than 5 (five) and more than twenty. The Banks, non-bank financial institutions, insurance companies and statutory bodies shall follow the prescription of their respective primary regulators in this regard. •Appointment of at least one-fifth of the total number of the company's board of directors should be 'independent non-shareholders directors' in the Board. •The Chairman and the Chief Executive officer simultaneously cannot be the same person and the Board should clearly define their respective roles and responsibilities. •The "Directors' Report" prepared as per Companies Act may include additional statements on : The financial statement presents fairly company's state of affairs, the results of its operation, cash flows and change is equity. While preparing the financial statement – The accounting estimates are based on reasonable and prudent judgement Appropriate accounting policies have been consistently applied IAS is followed in preparation of the financial statements Proper books of accounts have been maintained Disclosure on company's ability as a going concern and if not so then the fact along with the reasons thereof Explanation on the significant deviation from last year in operating results, if so happened Summarize of at least last three years key operating and financial data 20
  • 12. European Journal of Developing Country Studies, Vol.3 2007 ISSN(paper)2668-3385 ISSN(online)2668-3687 www.BellPress.org Reasons for non declaration of dividend (if not declared) for the year Significant plans and decisions along with future prospects and risks Number of Board Meetings held during the year and attendance by directors Aggregate number of shares held by: Parent/Subsidiary/Associate companies, Directors, CEO, Company Secretary, CFO, Head of Internal Audit and their spouse and minor children, Top five salaried employs other than the above mentioned persons Shareholders holding ten percent or more voting interest in the company •The companies will form an Audit Committee comprising of at least three members including at least one independent non - shareholder director. The Audit Committee shall assist the Board in handling the issues, which might be overlooked and ensures a good monitoring system within the business. •The Companies is required to appoint a Chief Financial Officer (CFO), a Head of Internal Audit and a Company Secretary. The CFO and Company Secretary are required to attend the Board meeting. •The Committee is required to make report on its activities to the Board. An immediate report has to be made to the Board on the following findings: conflict of interest suspected or presumed fraud or irregularity or material defect in the internal control system suspected infringement of laws •The Board of Director shall rectify everything, which as per Committee Report has material impact on the financial condition and results of operation of the Company. The Committee has to report to the Commission if the Board has unreasonably ignored the rectification. •The company will not engage its external/statuary auditors to provide the Bookkeeping, Broker-dealer, actuarial, internal audit services or any other service that the Audit committees determine. The guidelines will definitely help to protect the rights of minority shareholders as well as ensure more transparency and accountability in the Management of the companies. 21
  • 13. European Journal of Developing Country Studies, Vol.3 2007 ISSN(paper)2668-3385 ISSN(online)2668-3687 www.BellPress.org ANNEXURE III (list of AMC’s) (list of trustees) Sl. Name of the Private or Independent Dependent Age & occupation of No. Company limited director director Independent directors 01. Investment Limited 2 6 Given Corporation of Bangladesh (ICB) 02. Bangladesh General Public 1 5 Not given Insurance Company limited (BGIC) 03. Grameen Fund 5 4 Given 04 Eastern Bank Ltd. Public 2 10 Given limited 05 Sandani Life Public Not known Not known Not given Insurance Co. Ltd limited 06 BRAC Bank Ltd limited 3 4 Given 07 Agrani bank Public ltd 0 13 Not given 08 Bangladesh general Public 2 13 Not given insurance Co.ltd limited 22