Corbin Ball Presentation: Technology for the Small Office/Home Office and Road Warrior
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The document discusses technologies and strategies for small office and home office (SOHO) environments. It recommends hardware like computers, printers, and networking equipment. It also recommends software like Microsoft Office, backup programs, and accounting software. Additionally, it discusses procedures like email management and paperless file storage. The presenter aims to help SOHO professionals make the most of their limited IT resources through proper equipment, software, and organizational techniques.
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Corbin Ball Presentation: Technology for the Small Office/Home Office and Road Warrior
- 1. Using Technology to Make the Most of Your Small Office or Home Office (SOHO) Corbin Ball, CMP CSP Corbin Ball Associates Course Notes: corbinball.com/assets/soho-pcma.pdf Twitter: @corbinball #pcmacl © Corbin Ball Associates
- 3. 1 - 4 people AKA “virtual office” About 40 million people (in U.S.) and growing! Typically limited IT support 4 “Fs”: Freedom , Flexibility, Fun and Financial
- 4. Hardware Software Free efficiency tools Procedures Travel/mobile tools and apps
- 5. Hardware
- 7. Computers (2+) Dual monitors Wireless ergonomic mouse (MS IntelliMouse) Multifunction keyboard Back up drives (local and cloud-based) Web cam HD Computer headset Dual-line phone with headset Laser printer Color inkjet printer/scanner/copier/fax Wi-Fi router (802.11n) High-speed internet access UPS (uninterruptible power supply + surge) Paper shredder Ergonomic chair Good lighting
- 12. Software Operating Systems MIT Tech Review - Dec. 12
- 13. Essential SOHO software: OS (Windows 7 or 8) or Mac OS? Integrated office suite (MS Office 10) ◦ Word, Excel, PowerPoint, Access, IE, Outlook Browser (Chrome) Backup software ◦ MS Backup and Restore, Carbonite.com, Dropbox.com Accounting software (QuickBooks) Antivirus (AVG – grisoft.com - free) Anti-spyware (Ad-Aware - lavasoft.com – free) Audio recording/editing (audacity.sourceforge.net - free) Web design software Tax software
- 14. Software Integrated Office Suites: ◦ Email ◦ Contact management ◦ Calendar ◦ Tasks
- 15. xobni.com cutepdf.com dropbox.com (2.5-5 Gb free) join.me evernote.com picasa.com efax.com (10 pages/month) docs.google.com hootsuite.com kayak.com
- 16. xobni.com
- 24. efax.com
- 25. docs.google.com
- 26. hootsuite.com
- 27. kayak.com
- 29. Turn off the chime Deal with each email message (4Ds: do it, delete it, delegate it, defer it) Use subfolders Don’t use email for project management
- 30. Software Externaldrive (USB 2.0) USB drives Cloud storage
- 32. Western Digital 2TB My Book USB 3.0 Street price: $90 (ebay)
- 33. 16 GB Flash Drive Street price: $10-15
- 34. mozy.com* / carbonite.com** *2GB free! **unlimited $59/year
- 35. Avoid storing data on paper Scan to PDF Avoid the fax machine =
- 36. On the road:
- 42. Google Maps Zite news reader Google browser Hootsuite
- 45. TWC – The Weather Channel LodgeNet DocScan HD
- 48. Course Notes: corbinball.com/assets/soho-pcma.pdf Corbin’s Favorites File corbinball.com/bookmarks Corbin’s Article Database corbinball.com/art Corbin’s TechTalk Newsletter corbinball.com/techtalk
- 50. Thank you! Please fill out the evaluation form. Contact Info: Web: corbinball.com Blog: corbinball.wordpress.com Facebook: facebook.com/corbin.ball LinkedIn: linkedin.com/in/corbinball Twitter: twitter.com/corbinball Google+: goo.gl/zvMn6 Pinterest: pinterest.com/corbinball Course notes: www.corbinball.com/assets/soho-pcma.pdf © Corbin Ball Associates
- 52. Thank you! Please fill out the evaluation form. Contact Info: Web: corbinball.com Blog: corbinball.wordpress.com Facebook: facebook.com/corbin.ball LinkedIn: linkedin.com/in/corbinball Twitter: twitter.com/corbinball Google+: goo.gl/zvMn6 Pinterest: pinterest.com/corbinball Course notes: www.corbinball.com/assets/soho-pcma.pdf © Corbin Ball Associates
- 53. Corbin Ball Associates 506 14th Street, Bellingham, WA 98225 USA Corbin Ball, CMP is an international speaker, consultant and writer helping clients worldwide use technology to save time and improve productivity. With 20 years of experience running international technology meetings, he now is a highly acclaimed speaker with the ability to make complex subjects understandable and fun. His articles have appeared in hundreds of national and international publications and has been quote in the New York Times, the Wall Street Journal, Fast Company Magazine and numerous other publications. Corbin serves or has served on many hotel, corporate and association boards. He is the only person to receive both MPI’s International Supplier of the Year and MPI’s International Chapter Leader of the Year awards. Corbin has been named in 2012 as one of "The 25 Most Influential People in the Meetings Industry" by Successful Meetings Magazine, the 5th time he has received this award. +1.360.734.8756 corbin@corbinball.com www.corbinball.com @corbinball facebook.com/corbin.ball linkedin.com/in/corbinball corbinball.wordpress.com