The minutes summarized a production arts planning meeting where: 1) Marketing and technical teams were thanked for meeting deadlines. 2) Marketing will advertise the event at an open evening with flyers and plasma screens. A meeting was arranged to discuss newspaper advertising. 3) All teams must provide pre-show checklists that can be signed by managers and the events manager for blogs.

1. Production Arts Planning Meeting Minutes 28/01/14
SCRIBE
Jordi Williams
MINUTES
Marketing and Technical team were thanked for completing there deadlines to a high
standard
Marketing will be attending open evening to advertise the event with flyers and will discuss
with Kath Hope about getting the image on the plasma screens.
A meeting has been arranged with Andrew Moores to discuss having the event advertised in
the local paper.
Paul stated that all teams must provide a pre-show checklist for their crews, and this can be
signed by the manager of that team and the Events Manager for evidence on our blogs.
Sound Operators should attend the rehearsal on the Monday with the stage Management
Team.
Font of House intend to serve Fruit Kebabs and melted chocolate, they intend to get these
from whole salers and will have estimates by the next meeting.
The Kitchen can be used, however as this is in a separate building to where FoH will set up
this may be inconvenient. We may use the kitchen in the Tudor barn, but only the sink and
none of the appliances as this belongs to an external caterer.
Paul will double check if Arley Hall are serving food.
Front of House have decided to set up the box office at the tudor barn.
Rachel stated that a 3 piece band will provide entertainment during the interval and pre
show. Georgia Kilshaw from the band will send Paul a set list and desired equipment, he will
then share this on Priestley drive.
Programmes will now begin to be discussed once the set list has been confirmed after the
change.
Shelagh has confirmed 50 seats per room, however these may need to be rearranged to fit
lights in the room yet Shelagh has agreed that this can be done.
It was discussed showing the Moldova video, however due to the technical demands and
the time constraints this was unanimously disagreed with.
Charity buckets may be used however this is not a priority.

2. Production Arts Planning Meeting Minutes 28/01/14
Marketing discussed promoting further, perhaps advertising round town.