1. The Romanian Society at the University of Sheffield was founded in 2005 and aims to promote Romanian culture, help Romanian students integrate, and organize social and cultural events. 2. Membership is open to all students at the university who agree with the society's goals. The society is governed by a committee including a president, secretary, treasurer, and other optional roles. 3. General meetings are held to elect the committee, present financial reports, and discuss society business. Meetings must follow procedures outlined in the constitution, such as notice periods and voting processes.

1. ROMANIAN SOCIETY CONSTITUTION
University of Sheffield Students’ Union ROMANIAN SOCIETY
Name of the Society Founder, Date​: Cristina Staicu, 2005
President/Chair, Date​: Paula Margareta Albu, 2017-2018
Date submitted​: 30/03/2017
1. NAME AND DEFINITIONS
1.1. The name of the Society shall be the University of Sheffield Students’ Union Romanian
Society (hereafter referred to as ‘the Society’).
1.2. The definitions given in the University of Sheffield Students’ Union Constitution shall also
be valid throughout this Constitution.
2​. AIMS AND OBJECTIVES
2.1.1 To promote the Romanian culture and to take part in the main events organized by the
Students' Union and Romanian Embassy.
2.1.2 To help all the Romanian students integrate in a new environment and serve as a
support network for its members.
2.1.3 To organise traditional meals, trips and socials from which each member of the society
can benefit.
2.1.4. In pursuance of the above Aims and Objectives, the Society shall ensure that the safety
of all persons affected by the Society’s activities is treated with the utmost importance.
3​. MEMBERSHIP
3.1. Membership of the Society shall be open to all Full Members of the Union who are in
broad agreement with the Society’s Aims and Objectives, as defined in clause 2 of this
Constitution.
3.2. Membership of the Society may be granted to individuals who are in broad agreement
with the Society’s Aims and Objectives, as defined in clause 2 of this Constitution, but who are
not Full Members of the Union, subject to a majority of Society members being Full Members of
the Union.
3.3. Membership shall only be granted on payment of a membership fee, the level of which shall
be set by a Society General Meeting.

2. 4. SOCIETY GOVERNMENT
4.1. Administrative affairs of the Society shall be conducted by a Society Committee, which
shall consist of the following positions:
Compulsory:
President
Secretary
Treasurer
Inclusion Officer
Non-compulsory:
Social Officer
Web Officer
Sports Officer
Publicity Officer
4.2. All Society Committee Members shall be members of the Society and Full Members of
the Union.
4.3. No person may hold more than one position on the Society Committee.
4.4. Society Committee Members shall be elected at the Annual General Meeting of the
Society, although vacant positions may be filled at any Society General Meeting.
4.5. The Society will provide the Union with a full list of committee members, immediately
following their election.
4.6. Society committee members shall not operate on autonomous lines but shall take into
account the needs and wishes of the Society membership, as expressed both at Society
General Meetings and elsewhere.
4.7. Any awards won by the Society will remain in the Society’s inventory, which is in the
possession of the President, passed on to the next President after the AGM meeting.
4.8. If a Committee member repeatedly failed to get involved in the Society as a whole and
does not fulfill his/her duties of the position he/she undertakes, the following steps will be taken:
4.8.1. The President will contact the committee member in an informal manner
and try to mediate the problem. If the President is the one who fails to meet his/her
responsibilities, the Secretary will contact the President to resolve this issue.
4.8.2. If first step did not work, hold a mediating meeting, to settle the
differences.
4.8.3. If none of these solved the problem, then a Vote of No Confidence
(VONC) may be initiated to remove the member from the committee.

3. 5. SOCIETY GENERAL MEETINGS
5.1. All General Meetings of the Society shall be open to all Full Members of the Union
except the Annual General Meeting which only membership owners can attend.
5.2. Ordinary General Meetings shall be called by either the Chairperson of the Society or
15% of the registered Society membership.
5.3. The Annual General Meeting (AGM) of the Society shall be held not more than thirteen
months nor less than eleven months after the previous AGM.
5.4. The business for the AGM shall include the election of Society Committee members and
presentation of the annual financial accounts of the Society.
5.5. A minimum of five days notice of General Meetings shall be given, except for the Society
AGM, of which at least ten days notice shall be given.
5.6 The nominations along with the statement of the candidates will be made available to the
Society’s members as soon as they submit the application in the registry.
5.7 In case of even number of voters, during any election meetings, the returning officer will
not be allowed to vote from the start of the election till the end. However, if under any
circumstances, one of the voters stops voting, the returning officer will be allowed to vote again.
Conversely, if the election starts with an odd number of voters, including the returning officer,
and one of the voters stops voting, the returning officer will not be allowed to vote anymore, thus
maintaining an even number of votes.
5.8 During any society elections, if there are 3 or more candidates, and if one of the
candidates, including RON, wins with less than 50% of the votes, a second round of votes will
be made between the first two candidates who received most of the votes.
6. SOCIETY FINANCES
6.1. The Society’s funds shall only be used in furtherance of the Aims and Objectives of the
Society, as defined in clause 2 of this Constitution.
6.2. The Treasurer shall be responsible for the proper accounting of Society funds, in
accordance with Union regulations.
6.3. Two signatories shall be required for Society financial transactions, of which one
signatory shall be the Treasurer and the other an Officer of the Society.
6.4. In the event of the Society ceasing to exist, all Society funds shall revert to the Union.

4. 7. RELATIONS WITH THE UNION
7.1. As a recognised Union society, the Society shall at all times abide by the Constitution
and Bye-laws of the Union.
7.2. The Society shall also abide by all regulations issued by the Activities Committee.
8. SUSPENSION, WITHDRAWAL OR REFUSAL OF MEMBERSHIP
8.1. Membership of the Society may be refused, suspended for a specified period or
withdrawn, with the approval of a two-thirds majority of the Society Committee and a two-thirds
majority of a Society General Meeting.
8.2. This shall be subject to appeal to the Activities Committee which may uphold, amend or
annul the decision of the Society.
9. AMENDMENTS TO THE CONSTITUTION
9.1. Amendments to this Constitution shall be deemed to take effect once approved by a
two-thirds majority at a Committee Meeting and accepted by the Activities Committee.